HomeMy WebLinkAboutReso 1987-13047 RESOLUTION NO. 13047
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA
VISTA AND THE COUNTY OF SAN DIEGO TO PROVIDE SENIOR
INFORMATION AND REFERRAL SERVICES TO THE SOUTH BAY AREA
DURING FISCAL YEAR 1987-88
AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Chula Vista that that certain agreement between THE
CITY OF CHULA VISTA, a municipal corporation, and THE COUNTY OF
SAN DIEGO, to provide senior information and referral services to
the South Bay area during fiscal year 1987-88
dated the 2nd day of June , 198 7, a copy of which is
attached hereto and incorporated herein, the same as though fully
set forth herein be, and the same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista be, and he is hereby authorized and directed to
execute said agreement for and on behalf of the City of Chula
Vista.
Presented by Approved as to form by
/
of Parks and Recreation e
0374a
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, this 2nd cloy Of, June
19 87 , by the following vote, to-wit:
AYES: Councilmembers ivlcCanaliss, Cox,Moore
NAYES: Councilmembers None
ABSTAIN: Counci]members None
ABSENT: Counci ] members Malcolr~, Nade~:
Mayor of of Chul~ Vista
ATTEST ~ · - · ~ ~
S, , E OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
l, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California,
DO HEREBY CERTIFY that the above and foregoing is o full, true and correct copy of
RESOLUTION N0, 13047
,and that the some has not been amended or repealed.
DATED.
City Clerk
OIlY OF
CHUIA VISi'A
CC-GGO
]_EM~Nf between fi~e COUNTY OF SAN DIEGO, a pol itlcal subdivision ~f the State of Cal Ifornla and hereinafter
lied "Count~/," and~ CH~ULA~ VIS]A, CITY O~ ~__
(~rpora~ N~e of Party)'
¢ Address) (Ci~/State) (Zip
'elnaf~r cal )ed u~n~ac~r,' for the provision of servi~s under the (check one):
S~ete and Local Fiscal ~sistance Act o~ ]9~2, as a~ndeg (Revenue S~aring)
O)der ~ericans Act o~ ~965, Title Z~ ~ as ~ended.
WHEREAS~ ~ntrac~r Is special ly ~ained and possesses certain ski l Is, experience, education, and
~pe~nce ~ provide certain services and ~unty, consistent with the tnten~ of sald Act, desires ~ engage
n~ac~r ~ render ~rtain services, l~ particular ~ opera~ ~e
~ SOg~B B~ Z~O~[O~ ~D ~ ~OG~
~o]ect, herelnaf~r cal led
WHEREAS, pursuant ~ the provts ions of Ca~lfornla ~vernment Code section 26227, ~he Board of Supervisors
~unty ls authorized ~ enter a ~ntract for such servl~s:
NOW THEREF~E the parties hereto do mu~a~ ~y agree as set forth
EXHIbiT TITLE
B Standard and Fisca~ Provisions on fi~ wl~ County
Representative as ~en~ ~. AAA Form SOOB trey. 3/87)
C Scope of Services
D Program Descriptlo~
~ WITNESS THEREOF COUNTY and CON~ACTOR have executed this Agreement ~ be effective
~] ~e date this Agre~ent ls approved by the ~ard of Supervises or [ X July 1, 1987
)N~ACT~: COUNTY:
~e (typed): Gregory Cox
itle: MayOE
eserved for County Counsel Approval ) (Reserved for Audltor-Con~ol ler assignment of
APP,~OVC~ A:: TL] FOi]2,1 E~D LEG?,LI'F( County contract number)
COLIHFf COU:;S~EL
served f¢ C I erk of- ~SP~rd of Superr i sors
MAY 12 198 3
EXHIBIT A - GENERAL PROVISIONS
ADMINISTRATION: County's DIrector, Department of the Area Agency on Aging, herelnafter called County
Re !~ntatlve, shall represent County In all matters pertalnlng +o this Agreement and shall administer
~s, ~i~reement on behalf of County. County representative shall recelve and approve claims for payment,
dlt and Inspect records, monitor Project servlces, and provlde other technical guldance as required.
Any change to terms and conditions of this Agreement shall comply wlth Exhlblt B, paragraph
Confractgr's (designated official TItle) MAYOR, CITY OF CHULA VISTA shall be In
charge of performing this Agreement and shall administer this Agreement on behalf of Contractor.
TERRY: The term of thls Agreement shall commence on the effective date cited above and contlnue through
and Includlng JUNE 30, 1988 , durlng which time Contractmr shall
perform the services provlded hereln.
COMPENSATION: County agrees to pay Contractor a sum not tic exceed (speclfy In both words and numbers)
TWENTY THOUSAND NINE HUNDRED FIFTY THREE
dollars ($ 20 ~ 953 . Q0 ) foe servlces performed
durlng the term of thls agreement. Terms and methods of payment, Including condltlons under whlch less
than maximum payments WIll be made, are set forth In Exhlblt B.
NOTICE: Any notice or notices required or permitted to be glven pursuant to this Agreement may be
personally served on the other party by the party glvlng such notlce, or may be served by certlfled mall,
postage prepaid, return receipt requested, to the officials cited In paragraph 1 above, for Contractor at
the address clted above, and for County at
4161 MARLBOROUGH AVENUE, SA__N D~IEGO~CA 92105
(Street Address) (CIty/State) [Zlp Code)
CONTRACTORS' MANUAL PROVISIONS: Reference ls hereby made to the Depar~nent of the Area Agency on Aglng's
Contractors' Manual, a copy of which ls on file with County Representative, and whlch may be amended from
t ~o time in accordance With provisions for Its amendment contained thereln. Contractor wilt complv
ITrl all applicable provisions contained in said Contractors' Manual including, but not Itmlted to, budget
~nd claims. Said provlslons of said Contractors' Manual are Incorporated wlthln this Agreement by
reference.
STANDARD AND FISCAL PROVISIONS: Standard and Fiscal Provlslons are contained In Exhlblt B, on flle with
County Representative, and Contracior shall ~piy with all appllcable provisions contained In said
Standard and FIscal Provisions- Said provlslons are Incorporated wlthln this agreement by thls
refer/~ Contractor Agency has received a copy of Exhlblt B, Standard and FIscal Provisions.
~ (Initial of slgnatory)
ADVANCE PAYMENT: IX] NOt Appl Icable [ ] Appl lcable to thls Agreement.
Upon certlflca+lon by County that Contractor has insufficient capltal wlth which to commence performance
of this Agreement, Contractor may receive an ~dvance o~ funds In the a~unt of $
Either:
[ ] (a) Such advance shall be amortized during the term of thls Agreement, and wlll be reimbursed to
COunty by the end of the. ~nth of the term of this Agreement- Relmbursement Shal I be
accompl Ished by means of a deduction of $ from each monthly claim ~orm submitted to
County by Contractor through the ~n~h, and a final deduction o~ $ to be
made frem the month's claim, the total of sald deductions to equal $__
or
[ ] (b) Such advance shall be reimbursed by ~ans of a deduction of $ from the monthly
claim(s) submitted to COunty by Contractmr for the month(s) of and a
deduction of $__ from the monthly claim(s) submitted to County by Contractor for
the month(s) of The total of said deduction(s) ~o equal
$ ;
\ ~ I ~
~ Form 500A (Rev. 3/87) ~
",tormaUon and Referral Services
Exhibit C-Service Provisions
Although specific references are made to Title III of the Older A~nericans Act, all AAA
contractors will adhere to conditions in this Exhibit C Service Provisions and to
Programs and Service Activities described in the Contractors Manual, Chapter IV AAA.
Contractor CITY OF CHULA VISTA
Project SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
Contract Period July 1, 1987 to June 30, 1988
Subregional Areas to be Served: CHULA VISTA - S OUT~ BAY AREA
Total Number of Program Categories:
Section 1. Narrative Project Description (Specify problems to be addressed, target
populations, methodologies to be used and languages available for
non-English speaking clients. Volunteer and other services provided in
support of this program not indicated elsewhere in service provisions may be
listed here).
The South Bay Information and Referral Center is a Senior
I&R program that serves senior citizens by linking them with
needed social and human care services. The Center provides
bilingual (English and Spanish) information and agency
referrals, resource development and update, linkage, follow-up
and outreach to the elderly of the South Bay area.
7/86 WP 1 of 4
~)on 2. LocationIs) and Hours of Operation
ontFactor shall opeFate facilities and be open for business as follows:
fAttach additional page as necessary)
Site Name/Address/Site Manager Name/Phone
Estimated
Budget
a. Chula Vista Seniors errice Center Days of Week Operating Hours Per Site*
360 Thlrd Avenue Mon-Fri 8:00 am-5:00 pm $20,953
Chula Vista, CA 92010 # Of Serving
Days for Con-
BIL~ CAST~O, 691-5108 tract Period Servin9 SubreVional Area
Muman Services Coordinator 2~6 Chula V~sta - South
Estimated
Budget
b. _ Days of Week OperatinV Hours Per Site*
$
# of Serving
Days for Con-
tract Period Servin9 SubreVional Area
Estimated
Budget
c. Days of Week Operating Hours Per Site*
$
# of Serving
Days for Con-
tract Period Servin9 Subregional Area
*Information Only - Total should be the same as Exhibit A, i 3-Compensation amount.
Holidays that program(s) will be closed: ~ourth o£
Labor Day
Thanksgiving Day (Nov. 26-27)
New Year ' s Day
Memorial Day
It is the intent of this Agreement to provide services throughout the contract period.
~ ~ure by contractor to do so will result in a pro rata reduction of funds from this
~ Cement.
Contractor shall not modify the above days and hours without written County Representa-
tive approval.
g/8~ WP Page 2 of 4
'~ion 3. The Goal/Objective(s) of the Project ts:
To assess the needs of, provide information and refer 4800 seniors 60 years and
older to appropriate services and follow-up in an effo'~ to ensure service receipt.
Service emphasis will be on older persons with the greatest economic or social need.
To increase services to low-income and minority seniors by 5% over FY 85/86 statistics
in each program category-
Section 4. Contractual Service Agreement
A. Unless there are exceptional circumstances as determined by the Area Agency, if
any quarter, fall below of the contracted
i service or fails to meet the quality performance
standards specified in the contract or in policy, the service provider agrees to
submit a corrective action plan which includes specific actions to be taken to
correct the problem and a timetable for each action.
If the corrective action plan is not submitted within 8 days of the end of the
quarter, or if it is not implemented during the succeeding quarter, appropriate
sanctions will be imposed as described in the Area Agency's sanction policy.
Continued failure to take corrective actions can result in termination of the
contract, of renegotiation of the contracted service levels. The budget level will
be revised to be commensurate with the ]ower level of service(s).
Exceptional circumstances which could account for performance below the contracted
level are those circumstances which are beyond the service provider's control, such
as natural disasters, inflationary increases beyond anticipated level, shortages of
materials or supplies due to labor disputes or other reasons. Service levels may
only be modified by written approval from the County's Representative in response to
contractor's written request to adjust contracted levels. Appropriate justification
will be required.
B. If contractor was selected on the basis of a written proposal for services to be
rovided, that proposal and any amendments to that proposal are hereby incorporated
~y reference and made a part of this contract.
C. A formal linkage between AAA I&R and its contractors will be required.
D. Contractor is responsible for providing additional reports as identified by the AAA
throughout the contract period.
E. All agencies using vehicles owned by the Area Agency on Aging shall participate in
the coordination efforts formulated by the Paratransit Coordination Project.
2/86 Page 3 of 4 "'!i'}
S~*~ion 5.
, separate section 5. must be completed for each Program. A separate Program must be
identified for each subsection of a Title. Title III-B, III-C(1)and III-C(2) are
Separate subsections. Forms CDA 186, 187, or 188 (as included in the Contractor's
Manual) must be submitted each month for appropriate Programs and forwarded to the Area
Agency on Aging by the 8th day of the month for the previous month's services. If
volunteers are used to provide service activities in any given Program a separate
monthly report must be completed identifying number of units for each service activity
provided by the volunteers in addition to the monthly reports identifying service
activities provided by paid staff.
A. During the term of this contract, contractor will provide the units of service
specified below. Only those service activities provided by staff paid with Older
Americans Act funds may be listed.
Paid Staff
Information and Referral (1) 4800 Individual Seniors
Program Name Program Number
Average No. of Units
No. of units to be provided
Unit to be Provided during
No. Service Activities Monthly Contract Period
InfOrmation 583 7,000
23 Referral 233 2,800
11 Evaluation/Follow-up 233 2,800
Volunteers
Information and Referral (I) 20o Individual Seniors
~ogram'Name Program Number
Average No. of Units
No. of units to be provided
Unit to be Provided during
No. Service Activities Monthly Contract Period
16 Information
23 Referral
11 Evaluation/Follow-up 17 20o
Volunteers do evaluation and follow-up service. They also assist the
paid staff in Information and Referral supportive services, e.g.,
T ~urce development, files maintenance, and Unduplicated client record
· I. ping. Volunteer hours are approximately forty (40) hours monthly in
~nlts of service activities.
2/86 WP Page 4 of 4 ! ~, !')~i'i
EXHIBIT D BUDGET
CON'~RACT PERIOD: JULY 1; 1987 TO: .ttt~t~ ~, 1988
FY 1987-1988
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
CONTRACT AMOUNT NON-FEDERAL TOTAL
EXPENDITURES: & PROJECT INCOME RESOURCES BUDGET
PERSONNEL $20,953.00 $ 25~412.00
TRAVEL/TRAINING
TRANSPORTATION
EQUIPMENT
CONSULTANT/CONTRACT
SERVICES
FOOD
OTHER COSTS
DIRECT COSTS
PROFIT
TOTAL $20,953.00 $ 25,412.00 $ 46,365.00
REVENUES:
PROGRAM INCOME
OTHER REVENUE
NON-FEDERAL RESOURCES 25 , 412
CONTRACT AMOUNTS:
TITLE III B $20,953,00
TITLE III C-1 USDA C-1 =
TITLE III C-2 USDA C-2 =
OTHER
TOTAL AAA CONTRACT AMOUNT $20,953.00
$ 46,365.00
FY _1987-1988
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE I'TEMIZATION
LINE ITEM: PERSONNEL
PAID
HRS/ POSITION TITLE (GROUP BY SERVICE) Other/
WEEK III-B ~(1) ~' C(2)
" PROGRAM MANAGEMENT WAGESSA/~RIES:
40 HUMAN SERVICES C00RDIMATOR 9,600,00
(AnDua] salary 26,465)
36% IIIB 64% City of Chula Vista
FRINGES: (Annual benefits 7,939) 1~933.00
30%
SUB TOTALS {$11,533,00 $11,533.00
SERVICES/MEALS/WAGES/SALARIES:
20 Information and Referral Specialist $ 3,140.00
20 Information and Referral Specialist 3,140.00
20 Information and Referral Specialist 3,140.00
FRINGES:
SUB TOTALS I{ 9,420.00 $ 9,420.00
TRANSPORTATION/DELIVERY/WAGES
SALARIES:
FRINGES:
SUB TOTALS ~ -0- -0-
L'~pay schedule: Bi-weekly xx Twic~/Mont~ Money
TOTAL P RSO NEL
AAA-EXHIBIT D - 3/87 D-3
!~ FY 1987-1988
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE I'TEMIZATION
LINE ITEM: TRAVEL/TRAINING
Other/
DESCRIPTION III-B C(1) C (2)
-0- '0-
LINE ITEM: TRANSPORTATION/DELIVERY
Other/
DESCRIPTION III-B C(1) C(2)
FY 1987-1988
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: EQUIPMENT
Other/
DESCRIPTION II I-B C (1) C (2)
RENTAL/LEASE
SUB TOTALS -0- '0-
MINOR EQUIPMENT (UNDER $300)
SUB TOTALS ~ -0- '0-
PURCHASE, LEASE OPTION TO PURCHASE
FIXED ASSETS
SUB TOTALS
~0- '0-
TOTAL EQUIPMENT -0- -0-
AAA-EXHIBIT D - D-q ~= ~
FY 1987-1988
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: CONSULTANT/CONTRACT SERVICES
Other/
DESCRIPTION III-B C (1) C (2)
_ -0- '0-
LINE ITEM: FOOD
Other/
DESCRIPTION III-B C(1) C(2)
ii AAA-EXHIBIT D - 3/87 ~ D-6
FY 1987~I~88
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BYA INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: OTHER COSTS
Other/
DESCRIPTION (GROUP BY CATEGORY) III-B C(1) C(2)
iNSURANCE:
SUB TOTAL
RENT/SPACE COSTS:
SUB TOTAL I -0- -0-
' UTILITIES & TELEPHONE:
SUB q ALI ~0~ ~0~
SUPPLIES & OTHER COSTS:
SUB q FAL
TOTAL OTHER COSTS
~.O- -D-
AAA-EXHIBIT D - , .... D-7
· FY 1987-1988
CONTRACTOR NAME: CITY n'~ C~R]TI.A VTRTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: INDIRECT COSTS
Other/
DESCRIPTION (AAA 8% LIMIT) III-B C(1) C(2
REVENUES
LINE ITEM: PROGRAM INCOME (SHOW BASIS OF ESTIMATE)
Other/
DESCRIPTION III-B C(1) C(2)
LINE ITEM: OTHER REVENUE (SHOW SOURCE AND HOW IT WILL BE EARNED)
Other/
DESCRIPTION III-B C(1) C(2)
AAA-EXHIBIT D - 3/87 D-8
I! FY 1987-1988
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
NON-FEDERAL RESOURCES
Other/
DESCRIPTION (GROUP BY BUDGET CATEGORY) III-B C(1) C(2)
CATEGORY I (FUNDED BY THE CITY OF CHULA VISTA) ~
Recreation Superintendent - Direct Supervision
2 hrs. per week x 52 weeks = 104 hours
104 hrs. x $ 14.50/hr. = $ 1,508.0C
Secretary II ~ support office duties
2 hrs. per week x 52 weeks = 104 hrs.
104 hrs. x $9.17/hr. 953.00;
Human Services Coordinator - salary and benefits
not paid by III-B
Annual Salary of $26,465.00 less $9,600.00= 16,945.00
Benefits = 30% of 26,465 = $7,939.00
$7,939.00 less $ 1,933.00 = 6,006.00
I $25,412.00 $25,412.00
AAA-EXHIB!T D - 3/87 D-9 ~ I~ ~