HomeMy WebLinkAbout2011/12/13 Item 13,, `.
CITY COUNCIL
~~ ~ AGENDA STATEMENT
~_ ~~~ CITY OF
CHULAVISTA
12/13/11, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "ADA CURB RAMPS FY 2011/2012
(STL377)" PROJECT TO PORTILLO CONCRETE, INC. IN THE
AMOUNT OF $92,300 AND AUTHORIZING THE EXPENDITURE
OF ALL AVAILABLE CONTINGE~ FUNDS IN AN AMOUNT
NOT TO EXCEED $11,700 ~n~~.a
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS "
ASSISTANT DIRECT R OF ENGIN
REVIEWED BY: CITY MANAGER
ASSISTANT CITY ANAGER ~~
4/STHS VOTE: YES ^ NO
SUMMARY
On November 30, 2011, the Director of Public Works received sealed bids for the "ADA Curb
Ramps FY 2011/2012 (STL377)" Project. The work to be done consists of the installation of
ADA pedestrian ramps at various locations citywide. The proposed action would accept the bids
received and award the contract for the "ADA Curb Ramps FY 2011/2012 (STL377)" Project to
Portillo Concrete, Inc. in the amount of $92,300 and authorize the Director of Public Works to
expend all available contingency funds in the project.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the
California Environmental Quality Act (CEQA) and has determined that the project qualifies for a
Class 1 categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA
Guidelines because the proposed ADA improvements and sidewalk and street repair involve
negligible or no expansion of an existing use. Thus, no further CEQA environmental review is
necessary. Additionally, because the proposed project will be utilizing federal Community
Development Block Grant (CDBG) funds, the Development Services Director has also reviewed
the project proposal for compliance with the National Environmental Policy Act (NEPA) as
implemented by the U.S. Department of Housing and Urban Development (HUD)
Environmental Guidelines. The Development Services Director has determined that the project
proposal qualifies for a previously certified Categorical Exclusion (subject to 58.5) pursuant to
Code of Federal Regulations (CFR) Title 24, Section 58.35(a). Thus, no further NEPA
environmental review or determination is necessary.
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12/13/11, Item
Page 2 of 4
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The "ADA Curb Ramps FY 2011/2012 Project" consists of the installation of ADA pedestrian
ramps and associated improvements at various intersections in the City. The work will generally
include some removal and replacement of displaced curbs, gutters, sidewalks and portions of
cross gutters in order to assure compliance with current ADA standards for pedestrian ramp
construction. The pedestrian ramp locations selected for this project were based on a
comprehensive priority list that is maintained by the Public Works Department.
Project Design staff prepared specifications and advertised the project. A map and list of each
project location is shown in Attachment 1. On November 30, 2011, the Director of Public
Works received eight (8) bids for the "ADA Curb Ramps FY 2011/2012 (STL377)" Project. The
following bids were received:
CONTRACTOR BID AMOUNT
1. Portillo Concrete, Inc. -Lemon Grove, CA $92,300.00
2. YBS Concrete, Inc. -Chula Vista, CA $108,975.00
3. Black Rock Construction -Brea CA $117,500.00
4. PAL General Engineering, Inc. -San Diego, CA $128_,000.00
5. New Century Construction, Inc. -Lakeside, CA $128,275.00
6. Tri-Group Construction and Development, Inc -San Diego, CA $140,780.00
7. Piperin Corporation -San Marcos, CA $157,200.00
8. Blair Rasmussen Construction, Inc. -San Diego, CA $199,220.93
The lowest bid submitted by Portillo Concrete, Inc. is below the Engineer's estimate of $130,550
by $38,250 or approximately 29%. The Contractor has satisfactorily performed construction
projects of similar scope for the City in the past. The Contractor's License No. 680144 is current
and active.
Staff reviewed the low bid and determined the bid package is complete, with no errors or
omissions. Therefore, staff recommends awarding a contract in the amount of $92,300 to
Portillo Concrete, Inc.
The proposed resolution would also authorize the Director of Public Works to approve change
orders over and above existing policy limits. Under City Council Policy No. 574-01, if an
individual change order causes the cumulative increase in change orders to exceed the Director's
authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is
required. The corresponding maximum aggregate contract increase that may be approved by the
Director of Public Works under Policy No. 574-O1 is $9,230. Approval of the proposed
resolution would increase the Director of Public Works' authority to approve change orders, as
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12/13/11, Item ~3
Page 3 of 4
necessary, up to the contingency amount of $11,700, an increase of $2,470 over that authorized
in Policy No. 574-O1. Increasing the Director of Public Works authority will allow staff to
continue the project without delay should unforeseen circumstances resulting in increased project
costs arise during the course of construction, as well as make adjustments to bid item quantities.
Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected
underground conflicts, etc. If the contingency funds are not used, then they will be returned to
the project fund balance.
Disadvantaged Business Enterprise Goal
The bid documents set forth participation requirements under federal regulations for meeting
disadvantaged minority and women-owned business goals. Staff has reviewed and certified
Portillo Concrete, Inc as a MBE (Minority Business Enterprise), and no further review is needed.
Further, Portillo Concrete, Inc. is not listed as excluded from Federal Procurement Programs (list
of parties excluded from Federal procurement or non-procurement programs as of October 6,
2011).
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Community Development Block Grant-ARRA Funds.
This project is covered by the Davis-Bacon and related acts. The Davis-Bacon Act requires the
payment of prevailing wage rates to all laborers and mechanics employed for the work under this
contract. Prevailing wage rates are those determined by the U.S. Department of Labor or the
U.S. Department of Housing and Urban Development.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property which is the subject of this action
CURRENT YEAR FISCAL IMPACT
A breakdown of the project costs is as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $92,300
B. Contingencies $11,700
C. Construction Inspection Staff Cost $40,000
D. Design & Survey/Monument Preservation $28,000
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $172,000
There is no direct fiscal impact to the General Fund as the Community Development Block
Grant-ARRA Funds provides funding for this project.
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12/13/11, Item ~~
Page 4 of 4
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City maintenance.
ATTACHMENTS
1. Curb Ramp Location Map/List
2. Contractor's Disclosure Statement
Prepared by: Boushra Salem, Senior Civil Engineer, Public Works Department
J.• IEngineerlAGENDAI CAS2011ll2-13-I11STL377 Contract Award rev2.doc
13-4
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~ PROPOSED RAMP LOCATIONS
Q OPTIONAL RAMP LOCATIONS
PROPOSEa AOA CURB RAMP LgCAT1ONS
1} F1FTH AV / MCINTOSN ST - NW (CVCS-2S)
2) FlFTN AV MIDBLOCK, SOUTH OF' C ST {ENTRANCE 7O AMERICAN LEGION) - NE (CVCS 28}/SE {CVCS 28}
3}CST / DRVWY. TO CALTRANS YARD (380' E/{3 BROADWAY} - SW (CVCS 28)/SE (CVCS 28}
4) MARIETTA ST /GUAVA AY - NW {CVCS-25)/SW (CVCS-25)
5) FLOWER ST / BRIGNTWOOD AV (NORTNSIDE) - NW (CVCS-27Aj/NE (CVCS-27A}
6) (LOWER ST / BRIGHTWLJOD AV (SOUTHSIDE) - SW {CVCS-25)/SE (CVCS-25)
PROJECT FILE ,¢'STL377
ALAN RErES
DRAR nrLE• CITY OF CHU~A VISTA PRERRaLAIV REYEs
.
DATE' SHEET ~ ADA CURB RAMPS FY 2011 /2012 APPROVED BY.•
SALEM
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PROPOSED ADA CUR8 RAMP LDCA7TONS
~ PROPOSED RAMP LOCATIONS
Q OP7TONAL RAMP LOCA T10NS
OP71ON RAMP L CARONS
20) GARRETT AV / GLOYFR PL - NW (CVCS-27A)/SW (CVC5-27A)
7) ASH ST /JAMES ST - SE (CVCS-27A)/NE (CVCS-27A 2f) GARRETT AV /JASON PL - NW (CVCS-27A)j5w (CVCS-27A}
} 22) SHASTA ST / RG AV - SW (CVCS-27A)/SE (CVCS-2TA)
&) l-7f7H AV /JAMES ST - NW (CVCS-25)/SW (CVCS-25) 23} SHASTA ST /GUAVA AV - SW {CVCS-27A}/SE (CVL"S-27A)
9) BEECH AV /JAMES ST - SW {CVCS-27A}/SE (CVCS-27A} 24} MADISON AV / wHJ7NEY ST - NE (CVCS-25)/SE {CVCS-25)
10) DA7E AV /JAMES ST - 5W (CVCS-27A)/SE (CVCS-27A)
l t} FlFIN AV / KE:4RNEY ST - NE (CVCS-25)/SE (CVCS-25)
12) KEARNEY ST /ELDER AV - NW (CVCS-27A)/NE (Ct~GS-27A)/SW (CVCS-27A}/SE {CVCS-27A}
13) KEARNEY ST / BR1GH7iH7OD AV - NW (CVCS-27A)/NE (CVCS-27A)/SW (CVCS-27A)/SE (CVCS-27A)
14) xEARNEY sr/ RG Av - sw {cvrs-27A)/SE (cis-vA}
15) KEARNEY ST /GUAVA AV - SW (CVCS-27A)/SE (CVCS-27A)
16) HALSEY ST /ELDER AV - NW (CVCS-25)/NE (CVCS-25)/SW {CVCS-25)/SE (CWCS-25)
17) HALSEY ST / BR1GHTiY17OD AV - Nw {CVCS-25)/NE (CVCS-25}/SW (CVCS-25)/SE (CVCS-25)
18) RG AV / HAL5EY ST - NW {CVCS-25}/NE (CVCS-25)/Sw (Ct~CS-25)/SE (C4L^5-25)
19) HALSEY ST /GUAVA AV - NW (CVCS,-25}/NE (CVCS-25}/SW (CVCS-25)/SE (CVCS-25)
PROJECT F7LE ~STL377
DRAWN BY I7TLE.• PREPARED BY
R. ALAN REYES CITY OF GH U LA VISTA R. ALAN REYES
DATE.• SHEET z ADA CURB RAMPS FY 2011 /2012 B~USNRABF. SALEM
10-19-11 OF 3 SHTS
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~ PROPOSED RAMP LOCATIONS
Q OP710NAL RAMP LDCA 77ONS
OP71Q(yA(, RAMP (~ AONS
25} BEECH AV /CENTER Sr - NW (CYCS-25}/NF (CYCS-27A)/SE (CYCS-27~}/SW (CYCS-25J
26} BEECH AV / MADRDNA ST - NW (CYCS-25)/NE {CYCS-27A)/SE (GVGS-27A)/SW (CYCS-25)
27} G ST /COLORADO AV - SW (CYCS-25)/SE (CYCS-25}
28} G sr / ~noDCAwN AY - sw (cYGS-25)/sE (c-~cs-2s)
PROJECT FILE #STL377
DRAB. ALAN REYES n7LE. CITY OF CHU~A 1ilSTA P~~R.R~LAN REYES
~ D 19-11 OFF 3 SLATS. ADA CURB RAMPS FY 2411 /2412 ABOUSHRABF. SALEM
p~TTAG'#~IiENT _~_
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by
the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of __
certain ownership or fmancial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a fmancial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
Vu~~RI~ P04~~ 1Ll.t~
TI~N~ P~R~ll,l,t~
2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
W1~(~~u PoR~II.LD
3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names of
any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of
the trust.
l1.~ t IPt-
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
M.+~R~O PDRTILLD
TIN ~ P~RTlLLD
RO~~R ~~C H€C~ ~R .
5. Has any person* associated with this contract had any financial dealings with an official** f the
City of Chula Vista as it relates to this contract within the past 12 months? Yes No
70
Project ~ STL377
Q:\Engineering\AlI Projects~STL1STL377 ADA Ramps FYIi-d~2\~ntract-Spec\Contract Spec-Final.doc
If Yes, briefly describe the nature of the financial interest the official** may have in this contract..
1~
6
Have you made a contribution of more than 250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No Yes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City of
Chula V ista in the past twelve (12}month ?This includes being a source of income, money to retire
a legal debt, gift, loan, etc.) Yes _ No
If Yes, which official** and what was the nature of item provided?
Date: ~ ~~~~~" [ ~ """ _
Signature of Contractor/Applicant
~~~c~ P~~~L~~
Print or type name of Contractor/Applicant
* Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as a
unit.
* * Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of
aboard, commission, or committee of the City, employee, or staff members.
Project # STL377 71
Q~\Enti neeringlAll ProjectslSTL\STL377 ADA Ramps FY 11-12\CP~ira~Spec\Contract Spec-Final.doc
RESOLUTION NO.2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "ADA CURB RAMPS FY 2011/2012
(STL377)" PROJECT TO PORTILLO CONCRETE, INC. IN
THE AMOUNT OF $92,300 AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE CONTINGENCY
FUNDS IN AN AMOUNT NOT TO EXCEED $11,700
WHEREAS, on November 30, 2011, the Director of Public Works received eight (8)
sealed bids for the "ADA Curb Ramps FY 2011/2012 (STL377)" Project; and
WHEREAS, the project consists of the installation of ADA pedestrian ramps and
associated improvements at various intersections in the City; and
WHEREAS, the work also includes some removal and replacement of displaced curbs,
gutters, sidewalks and portions of cross gutters in order to assure compliance with current ADA
standards for pedestrian ramp construction; and
WHEREAS, the work also includes all labor, materials, equipment, transportation,
protection and restoration of existing improvements and traffic control necessary for the project
as shown on the drawings; and
WHEREAS, the pedestrian ramp locations selected for this project were based on a
comprehensive priority list that is maintained by the Public Works Department, and
WHEREAS, the eight (8) bids were as follows:
CONTRACTOR BID AMOUNT
1 Portillo Concrete, Inc. -Lemon Grove, CA $92,300.00
2 YBS Concrete, Inc. -Chula Vista, CA $108,975.00
3 Black Rock Construction -Brea CA $117,500.00
4 PAL General Engineering, Inc. -San Diego, CA $128,000.00
5 New Century Construction, Inc. -Lakeside, CA $128,275.00
6 Tri-Group Construction and Development, Inc -San Diego, CA $140,780.00
7 Piperin Corporation -San Marcos, CA $157,200.00
8 Blair Rasmussen Construction, Inc. -San Diego, CA $199,220.93
WHEREAS, the low bid by Portillo Concrete, Inc. of $92,300 is $38,250 (29%) below
the Engineer's estimate of $130,550; and
WHEREAS, staff has reviewed the low bid and determined the bid package is complete,
with no errors or omissions; and
13-10
Resolution No.
Page 2
WHEREAS, in order to approve change orders as necessary, staff is requesting City
Council waive Council Policy No. 574-01.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award contract for the "ADA Curb Ramps FY 2011/2012
(STL377)" Project to Portillo Concrete, Inc. in the amount of $92,300.
BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does
hereby waive Council Policy No. 574-O1 and authorize the expenditure of all available
contingency funds in an amount not to exceed $11,700.
Presented by
Richard A. Hopkins
Director of Public Works
13-11