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HomeMy WebLinkAboutReso 1972-6555Form No . '34 2 Rev. 9-71 RESOLUTION NO. 6555 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CITIES OF CARLSBAD, CORONADO, DEL MAR, EL CAJON, ESCONDIDO, IMPERIAL BEACH, LA MESA, NATIONAL CITY, OCEANSIDE, SAN DIEGO, SAN MARCOS AND VISTA AND THE COUNTY OF SAN DIEGO AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and the cities of CARLSBAD, CORONADO, DEL MAR, EL CAJON, ESCONDIDO, IMPERIAL BEACH, LA MESA, NATIONAL CITY, OCEANSIDE, SAN DIEGO, SAN MARCOS and VISTA and the COUNTY OF SAN DIEGO for Comprehensive Planning Organization Joint Powers Agreement dated the 8th day of August 1972 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the prior agreements between the above parties of January, 1964, and its subsequent amenc~ents are hereby rescinded and the City of Chula Vista dyes hereby withdraw from said agreement contingent upon the approval by all of the cities of the new Joint Pavers Agreement. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by /~ George Lin erg, i y orn ~~~ eorge ' in erg, i y o~L~-~/~;'~- ~ y ~;, ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 8th day of August , lg 72 , by the following vote, to-wit: AYES : Councilmen Hobel, Hamilton, Egdahl, Scott NAYES : Councilmen None ABSENT : Councilmen Hyde 1 l Mayor of the City of Chula Vi to %) ~'~' y ATTEST . ,vz-G-C. ~,~ ~ :2 City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss , CITY OF CHULA VISTA ) I~ City Clerk of the City of Chula Vista, California, DO HEREBY CERTIFY that the above is a full, true and correct copy of Resolution No. and that the same has not been amended or repealed. DATED City Clerk JOINT POWERS AGREEMENT COMPREHENSIVE PLANNING ORGANIZATION THIS AGREEMENT is made between the CITY OF CARLSBAD, CITY OF CHULA VISTA, CITY OF CORONADO, CITY OF DEL MAR, CITY OF EL CAJON, CITY OF ESCONDIDO, CITY OF IMPERIAL BEACH, CITY OF LA MESA, CITY OF NATIONAL CITY, CITY OF OCEANSIDE, CITY OF SAN DIEGO, CITY OF SAN MARCOS, CITY OF VISTA, and the COUNTY OF SAN DIEGO, hereinafter collectively or individually referred to as "Member Agencies." RECITALS A. Member Agencies realize the urgent need for areawide planning and coordination in order to provide advice to public entities regarding all phases of development within the region encompassed by the boundary of the County of San Diego. B. Member agencies believe that the joint exercise of their powers will provide an organization capable of this areawide planning. Co Member Agencies wish to create a regional organization which will independently review and make comments to Member agencies and grantors regarding projects which may receive federal or state grants. D. Member Agencies believe that a Comprehensive Planning Organization directed solely by elected officials from each Member Agency with a staff independent of any particular Member Agency is best suited for this areawide planning and review task. NOW, THEREFORE, in consideration of the recitals and the mutual obligations of the parties as herein expressed, Member Agencies agree as follows: 1 ~ Definitions. The following terms shall have the meanings ascribed to them within this section unless the content of their use dictates otherwise: a. "Region"shall mean that territory physically lying within the boundaries of the County of San Diego. b. "Population" of any Member Agency shall mean that population last determined for each Member Agency as certified by the State Department of Finance as of Apri 11, of each year, or if no certification has been made, the last Federal Decennial Census, except that the population of the County of San Diego shall be that population determined in the same manner for the unincorporated area of the County. ~----> // The population of the region shall be that population determined by adding the population of each Member Agency. c~ "Fiscal Year" shall mean that year beginning July 1, and ending June 30. 2. Establishment of CPOo There is hereby created an organization to be known and denominated as the Comprehensive Planning Organization (CPO) which shall be a public entity separate and apart from any Member Agency. CPO shall be governed by the terms of this Joint Powers Agreement and any bylaws passed and adopted by its governing board. 3. Purpose of Organization. The specific and. primary purpose for which this organization is created is to engage in regional cooperative comprehensive planning to assist the Member Agencies and to provide a regional reviewing organization for certain federal and state grant projects. Any recommendations, plans or programs promulgated by CPO shall be advisory only. Neither the Comprehensive Planning Organization nor a majority of the members thereof shall have the authority to impose any plan, duty, obligation or other responsibility upon any Member Agency thereof without the consent of such Agency; further, no Agency shall be required to do anything it does not specifically agree to do. 4. Powers of CPO. As may be necessary for the accomplishment of the purposes of this agreement CPO shall have the power, in its own name, to make and enter into contracts; to employ agents and employees under an adopted personnel system; to provide for employee retirement, health and welfare benefits; to acquire, hold and dispose of property, real and personal, to sue and be sued in its own name; to hire legal counsel and to incur debts, liabilities or obligations. However, the debts, liabilities and obligations of CPO shall not constitute any debt, liability or obligation of any of the Member Agencies who are parties to this agreement. The Treasury of The City of San Diego shall be the depository of funds of CPO and the Treasurer of The City of San Diego shall be the ex-officio Treasurer of CPO. The Auditor/Comptroller of The City of $an Diego shall be the ex-officio Auditor/Comptroller of CPO and shall draw warrants or check-warrants against the funds of CPO in the Treasury when the demands are approved by the Board of Directors, or such other persons as may be specifically designated for that purpose in the bylaws. Said Auditor/Comptroller and Treasurer shall comply with all duties imposed under Article 1, Chapter 5, Division 7, Title 1, of the California Government Code commencing with Section 65000 The City of San Diego shall determine reasonable charges to be made against CPO for the services of the Treasurer and Auditor/Comptroller. At the end of each fiscal year there shall be an audit conducted by an independent, accredited certified public accountant. 2 , ---,. ~'~ ~=.i._.1.~' J 5. Accounts and Reports. The Auditor/Comptroller of CPO shall establish and maintain such funds and accounts as may be required by good accounting practice or bylaws passed and adopted by this Organization. The books and records of CPO in the hands of the Auditor/Comptroller shall be open to inspection at all reasonable times by representatives of the Member Agencies. The Auditor/Comptroller of CPO, within 120 days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Member Agencies. 6 ~ Funds . The Treasurer of CPO shall receive, have the custody of and disburse CPO funds upon the warrant or check-warrant of the Auditor/Comptroller (i) pursuant to the accounting procedures developed under section 5 hereof, and (ii) as nearly as possible in accordance with normal City of San Diego procedures, shall make the disbursements required by this agreement or to carry out any of the provisions or purposes of this agreement. The Treasurer of CPO may invest CPO funds in accordance with general law. All interest collected on CPO funds shall be accounted for and posted to the account of such funds. 7. Governing Board of CPO. All powers of this Organization shall be exercised by the Board of Directors. The Board of Directors shall be composed of one primary representative selected by the governing body of each Member Agency to serve until recalled by the governing body of said Member Agency. Each director must be a mayor, councilman, or supervisor of the governing body which selected him. Vacancies shall be filled in the same manner as originally selected. Each director may receive reimbursement from CPO for out-of-pocket and travel expenses incurred by such director on approved Organization business. Each Member Agency shall also select in the same manner as the primary representative one alternate to serve on the Board of Directors when the primary representative is not available. Such alternate shall be subject to the same restrictions and have the same powers, when serving on the Board of Directors, as the primary representative. At its discretion, each Member Agency may select a second alternate, who shall also be a mayor, councilman or supervisor, to serve on the Board of Directors in the event that neither the primary representative nor the regular alternate is able to attend a meeting of the Board of Directors. Such alternate shall be subject to the same restrictions and have the same powers, when serving on the Board of Directors, as the primary representative. The Board of Directors may allow for the appointment of technical representatives to sit with the Board of Directors but in no event shall said representatives be allowed a vote. 8. Vote of Board of Directors. The Board of Directors shall vote on all items on the basis of one vote per signatory Member Agency, except that if representatives of three signatory Member Agencies request 3 -----~ j !) ~, ~` ~j J ,J a weighted vote after voting on any particular item, then in that event a new weighted vote which wi II be final and binding, shall be taken. When the weighted vote is taken there shall be a total of one hundred votes, except additional votes shall be allowed pursuant to Section 19. The representative from the City of San Diego shall be entitled to 40 votes; the representative from the County of San Diego shall be entitled to 30 votes, and the representatives of the remaining Member Agencies shall be entitled to thirty votes, with each representative having that number of votes determined by the following apportionment formula, provided that each Member Agency shall have at least one vote, and there shall be no fractional vote: a. Determine each remaining Member Agency's population. b. Total the population determined in step a and compute percentage of this total that each Member Agency has. c. Multiply each percentage derived above by 30, to determine fractional shares . d. Boost fractions that are less than one to one; add the whole numbers. e. If the answer to step d is 30, drop all fractions and the whole numbers are the votes for each Member Agency. f. If the answer to step d is less than 30, the remaining vote(s) is allocated one each to that Member Agency(s) having the highest fraction(s) excepting those whose vote was increased to one (1) i n step c above . g. If the answer to step d is more than 30, the excess vote(s) is taken one each from that Member Agency(s) with the lowest fraction(s). In no case may a vote be reduced to less than one. When the weighted vote is taken, the vote of not less than five (5) Member Agencies, representing not less than fifty-one percent (51%) of the total weighted vote of the signatory Member Agencies shall be required to supersede the original action. If the weighted vote fails, action determined by the original vote shall stand. The weighted vote shall be originally as follows: County of San Diego 30 City of San Diego 40 Other cities: Del Mar 1 San Marcos 1 Carlsbad 1 Imperial Beach 2 Coronado 2 Vista 2 4 ~ = ''" ~~, ~ ~ ~~ National City 3 La Mesa 3 Escondido 3 Oceanside 3 EI Cajon 4 Chula Vista 5 30 TOTAL 100 votes and shall be recomputed in the above manner on July 1 of 1974, and every two years thereafter. If there are originally less than fourteen (14) signatory Member Agencies, the weighted vote wi I I sti I I be computed as above described, except that those Member Agencies who have not executed this agreement shall be deleted and there shall not be one hundred (100) votes cast. 9. Meetings . The Board of Directors shall conduct regular meetings at least once each calendar month during the year and such other times as the Board of Directors shall direct or the bylaws specify. 10. Bylaws. The Board of Directors of CPO may adopt from time to time bylaws, rules and regulations as may be required for the conduct of its meetings and the orderly operation of the Organization; and copies and amendments thereto shall be filed with each Member Agency. 11. The Executive Director. The Board of Directors shall appoint an Executive Director who shall hold office until he resigns or is removed by the Board of Directors. The Executive Director shall be the chief executive officer of CPO and shall have such duties as may be prescribed by the Board of Directors. The Executive Director shall have charge of all projects and property of the Organization and shall file with the Treasurer of CPO an official bond in the minimum amount of $100,000 or such larger amount as the Board of Directors specifies, guaranteeing faithful performance of his duties. 12. Financial< A. The Board of Directors shall approve a preliminary budget no later than April 1 of each year. The Board of Directors shall adopt a final budget no later than June 1 of each year. A copy of the preliminary budget when approved and a copy of the final budget when adopted shall be filed with each Member Agency. 5 -~ ~ ~ ~. '> '; ``; B. Responsibility for supplying funds for that portion of the budget for CPO which is to be supplied by the Member Agencies, as adopted by the Board of Directors, shall be divided among the Member Agencies based on their population, with each Member Agency including within its budget as funds to be supplied to CPO that sum of money determined by taking the ratio its population bears to the total population of the region and multiplying it by that portion of the approved budget to be supplied by the Member Agencies. Payment of this determined sum of money shall be made by each Member Agency by July 15 of each year. If payment by a Member Agency has not been made by September 1, of each year, that Member Agency shall cease to be a participating member of CPO, and its representative shall no longer participate or vote as a member of the Board of Directors. A delinquent Member Agency will be reinstated to participating membership and its representative allowed to participate on the Board of Directors when full payment has been made, including interest computed from July 15 at the established legal rate. C. Any Member Agency may make cash advances to CPO which must be repaid by CPO within the same fiscal year in which the advance was made. D. For operation for the first fiscal year, each signatory Member Agency shall pay over to the Treasurer of CPO, no later than fifteen (15) days after the adoption of the budget for the 1972-73 fiscal year by the Board of Directors, its share of that portion of the approved budget to be paid by Member Agencies, The County of San Diego shall be given credit toward its 1972-73 fiscal year payment for that amount expended by it on behalf of CPO from July 1, 1972, through September 30, 1972. 13. Ralph M~ Brown Act. All meetings of CPO, including without limitation regular, adjourned regular, and special meetings of the Board of Directors, shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act (commencing with Section 54950 of the California Government Code). 14, Quorum, A majority of the voting members of the Board of Directors of CPO shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time. In determining a quorum, the weighted vote shall not be used. 15. Procedures to be Followed. Pursuant to California Government Code, Section 6509 which requires that the powers of CPO be limited by the legal restrictions placed upon a named Member Agency, the powers of CPO delineated under Section 4 above shall be subject to those legal restrictions imposed upon the City of Escondido by the Constitution of the State of California and the laws governing general law cities. 6 16, Duration of Agreement, This agreement shall continue in full force and effect until no less than 50% of Member Agencies withdraw from this Organization by resolution. 17. Disposition of Assets Upon Terminationo Upon termination of this agreement any money or assets in possession of the Organization after the payment of all liabilities, costs, expenses and charges validly incurred under this agreement shall be returned to the Member Agencies in proportion to their contributions determined as of the time of termination. 18. Effective Date of Agreement. This agreement shall become effective for all purposes at 12:01 a.m. PoD.To September 10, 1972, i f by that time such agreement has been executed by at least eight Member Agencies representing at least 75% of the regional population As soon as possible after the appointment of a sufficient number of representatives to the Board of Directors to constitute a quorum, the Board of Directors shall meet for the limited purposes of permitting the Board of Directors to adopt a budget for fiscal year 1972-73 (the local share not to exceed that amount in the preliminary budget for independent operation approved by the Policy Committee on April 21, 1972, i.e. $547,015 to make and enter into contracts, to employ agents and employees, to provide for employee retirement, health and welfare benefits, to adopt an administrative manual (including purchasing, personnel, and budgetary/accounting procedures), to acquire property, to adopt bylaws and regulations and to incur such debts, liabilities or obligations as may be necessary, such actions to become effective no earlier than October 1, 1972, so that the CPO provided for herein may become fully operative on October 1, 1972. 19. Later Participating Member Agencies. In addition to the Agencies noted in the Preamble above, any other San Diego County incorporated city which may desire to participate in the activities of the Comprehensive Planning Organization may do so by executing this agreement without prior approval or ratification of the Member Agencies noted in the Preamble of this agreement and shall be bound by the terms of this agreement as of the date of execution. Such later participating Member Agencies must notify CPO and the Member Agencies within ten (10) days after such execution. Any later participating Member Agency shall receive one (1) vote under the single vote procedure and one vote under the weighted voting procedure specified above until the next recomputation of the weighted vote as specified in Section 8 above, at which time said later participating Member Agency shall receive votes in accordance with the formula specified in said Section 8. Until such recomputation, the total weighted vote may exceed 100. 7 ~ ~v,c` ~ ~ `~ 20. Agreement Repository. A fully executed copy of this Joint Powers Agreement and any amendments thereto shall be filed with the Board of Directors and each signatory Member Agency. IN WITNESS WHEREOF, each of the following Member Agencies has caused this Joint Powers Agreement to be executed by having affixed thereto the signatures of the agent of said Agency authorized therefor by the legislative body of that Agency. Dated this day of )972, CITY OF CARLSBAD By CITY OF CHULA VISTA ~~ ,~ , ' -~~~r , 1 CITY OF CORONADO By CITY OF EL CAJON By CITY OF IMPERIAL BEACH By CITY OF DEL MAR By CITY OF ESCONDIDO By CITY OF LA MESA By 8 _.~ CITY OF NATIONAL CITY By CITY OF SAN DIEGO By CITY OF VISTA By CITY OF OCEANSIDE By CITY OF SAN MARCOS By COUNTY OF SAN DIEGO By I HEREBY APPROVE the form and legality of the foregoing agreement this of 1972. JOHN W, WITT, City Attorney day By Peter D ~ Bu ens, Deputy 9 ~.~,~ ~f ~~C}~~ DRAFT APPROVED BY POLICY COMMITTEE, 7/17/72 BY LAWS Adopted by CPO Board of Directors 1972 -~ -' BYLAWS SAN DIEGO REGIONAL COMPREHENSIVE PLANNING ORGANIZATION ARTICLE I NAME AND PURPOSE Section 1 The name of this organization shall be the Comprehensive Planning Organization. (Hereinafter referred to as CPO.) Section 2 This Organization was created for the purposes stated in the Joint Powers Agreement of 1972. --~ i / ARTICLE II MEMBERSHIP AND ORGANIZATION Section 1 Membership in this Organization shall be as provided in the Joint Powers Agreement of 1972. Section 2 a. All powers of this Organization pursuant to the Joint Powers agreement shall be exercised by the Board of Directors. b. Only the duly selected official representative, or in his absence, his duly selected alternate or alternates as provided for in the Joint Powers Agreement, shall be entitled to represent his member agency in the deliberations of the Board of Directors. c. Names of the official representatives and alternates shall be communicated in writing to the Organization upon its initial formation by each participating Member Agency and shall thereafter be annually communicated or reaffirmed prior to the June meeting of the Board of Directors and at such other times as changes in representation are made by Member Agencies. Section 3 a. There shall be an Executive Committee composed of five members: the Chairman and Vice Chairman of the Board of Directors, the immediate past Chairman of the Board of Directors, and the Board of Directors' members from the County of San Diego and the City of San Diego. In the event that the Board of Directors' representative from the County of San Diego or the City of San Diego is a member of the Executive Committee by virtue of his office in the Board of Directors, the permanent seat on the Executive Committee for his jurisdiction shall be filled instead by a member of the Board of Directors from a Member Agency other 2 ~ - ,~ ~,, ~~ ~~. 1 ~ than the County of San Diego or the City of San Diego, who shall be elected by the Board of Directors. If the Immediate Past Chairman is no longer a member of the Board of Directors, that seat on the Executive Committee shall be filled instead by a member of the Board of Directors, other than the representative of the County or City of San Diego, who shall be elected by the Board of Directors. b. Each jurisdiction which has membership in this committee shall have no more than one vote i n Executive Committee proceedings . c. Whenever a member is not present at a meeting of the Executive Committee, a prescribed alternate may act as a member. There shall be three alternates at large, who shall be members of the Board of Directors (other than members from the County of San Diego and the City of San Diego) elected by the Board of Directors as first alternate, second alternate, and third alternate. The alternate for the Ccaunty mf San Di®go and the alternate for the City mf San Diego shall be the regular selected alternates to the Board of Directors for these jurisdictions. In the event the County of San Diego or the City of San Diego members are absent from an Executive Committee meeting, their respective alternates may act as a member. In the event any other regular Board of Directors' representative is absent, the first alternate may act, or in his absence, the second alternate may act; or in their absence, the third alternate may act. In the absence of any two regular Board of Directors' representatives, other than the County of San Diego and the City of San Diego, the first and second alternates may act; or in the absence of either the first or second alternate, the third alternate may act. In the absence of any three regular Board of Directors' representatives other than the County of San Diego and the City of San Diego, the first, second, and third alternates may act. 3 ~'~~ ..~- u'N ,~' ~ ~ Section 4 The Board of Directors shall have the authority to appoint all additional committees or subcommittees and may provide for the appointment of alternates to these committees. a. Additional standing committees may be appointed by the Board of Directors as may be required to carry out general and continuing functions and may be abolished only upon specific action by the Board of Directors. b. Ad hoc specialized subcommittees may be appointed by the Board of Directors as the need arises to accomplish specific tasks, Upon completion of its assignment, each ad hoc subcommittee shall disband. ~~_~~ ARTICLE III MEETINGS Section 1 a. A quorum for a meeting of the Board of Directors shall be as provided for in the Joint Powers Agreement. b. A quorum shall be required for the conduct of any business of a committee. No business shall be conducted by a committee without a quorum. Except as provided in subdivision (d) of this section, all decisions by a committee shall be by simple majority of the quorum. c. Except as provided in subdivision (d) of this section a simple majority of the appointed members of a committee shal I constitute a quorum. d. Four members of the Executive Committee shall constitute a quorum. All decisions of the Executive Committee shall be by simple majority of the membership. Section 2 Parliamentary procedure at all meetings shall be governed by Roberts Rules of Order except as otherwise modified by the Joint Powers Agreement or these Bylaws. Section 3 The Secretary shall mail written notice of the meetings of the Board of Directors and each Standing Committee, stating the time, location, and the agenda of business to each Member Agency and to the respective members and alternates of the Board of Directors or the Standing Committees, not less than five days prior to meetings, except that such written notice of regular Board of Directors' meeting shall be mailed not less than twelve days prior to such meeting . 5 _---, ~ ~`~ _~~ section 4 The Standing Committees shall meet according to the following schedule: a. The Board of Directors shall hold its regular meetings on the third Monday of each month. In the event that the third Monday of any month is a holiday, the regularly scheduled meeting shall be held on the fourth Monday of that month. Special meetings of the Board of Directors may be called from time to time by its Chairman. b. The Executive Committee meetings shall be held on the Friday no less than sixteen days prior to the regular monthly meeting of the Board of Directors or whenever called by its Chairman. The Chairman of the Board of Directors shall notify the members of the Executive Committee of any such scheduled meetings at least twenty-four hours prior to the scheduled date of the meeting. c. Other Standing Committees and ad hoc specialized subcommittees shall meet whenever called by their respective chairman. 6 ~. ~: ~ `j~ _ _ ~ ARTICLE IV OFFICERS AND THEIR DUTIES Section 1 The Board of Directors, the Executive Committee, and other Standing Committees shall have as elected officers a Chairman and Vice Chairman, who are members of their respective Board or Committees. The Executive Director shal I be the Secretary of the Board and each Standing Committee . a. The Chairman shall preside over Board and committee meetings, and have general supervision of Board and committee affairs. He shall sign all official documents when directed to do so by the Board and committee respectively. b. The Vice Chairman shall perform the duties of the Chairman in his absence and perform any duties that the Chairman may require. c. In the event of the absence of both officers of the Board of Directors, Executive Committee, or other Standing Committee, the quorum of members present shall elect a Chairman Pro Tempore to preside for that meeting. The Secretary, with a quorum present, shall call the meeting to order and preside during such election of a Chairman Pro Tempore; he shall immediately relinquish the chair upon completion of the election. Section 2 The Chairman and Vice Chairman of the Board of Directors shall be the Chairman and Vice Chairman of the Executive Committee respectively. The Executive Director shall be the Secretary of the Executive Committee. Section 3 Election of officers of the Board of Directors shall be held annually during the regular June meeting . Officers for the Board of Directors shall be elected in the following manner: a. The Chairman shall appoint athree-man nominating committee at the regular May meeting who shall submit nominees for the Board offices in writing for mailing to Board members. Additional nominations for any office may be made by Board members at the June meeting. b. The officers shall be elected by a majority of the votes of those Board members present. c. All officers shall be elected for a term of one year and shall serve until their successors are elected. They shall begin their term of office at the close of the annual June meetings . d. In the event that the board member who has been elected Chairman or Vice Chairman is no longer a member of the Board of Directors, the office shall be considered vacant. e. Any vacated office of Chairman or Vice Chairman shall be filled at the next regular Board meeting by nominations from the floor, and a majority of votes from the members present. Section 4 a. The Executive Director will be responsible to the CPO Board of Directors as set out in the Administrative Manual for the administration of the CPO program, including: (1) development of program objectives, definition, direction and priorities; (2) management of CPO programs and coordination of staff and support services; (3) the development of financial support programs for CPO activities; (4) the 8 ___ recommendation and submission of an annual CPO program budget to the Board of Directors; and 5) execution of the adopted personnel, purchasing, and budgetary systems. The Executive Director shall perform such other and additional duties as is necessary to carry out the objectives and function of CPO and as directed by the Board of Directors. b. Any additional staff support services provided by member agencies or others shall be coordinated by the Executive Director. c. The Executive Director is hereby enabled to promulgate an administrative manual, for adoption by the Board of Directors, governing the administrative procedures of the Organization. 9 _~ ~ ~'_`) ~~ ARTICLE V RELATIONSHIPS AND RULES OF PROCEDURE Section 1 The functions of the Executive Committee at the direction of the Board of Directors shall be to: (1) give specific direction to CPO staff; (2) expedite the timely review of grant applications required by federal and/or state agencies, or agencies which administer grants for matters of regional significance or requiring regional coordination; (3) make recommendations to expedite the CPO program and objectives; (4) at the discretion of the Executive Committee, participate in the joint review of subcommittee recommendations on significant issues requiring Board action; and (5) perform such other functions and exercise such other responsibilities as may from time to time be delegated by the Board of Directors. Section 2 The Executive Committee shall review all Federal and State grant-in-aid applications received by the Executive Director. If the Executive Committee determines that any particular application is of regional significance or requires further coordination, the Committee shall forward the application to the Board of Directors for review and action. If the Executive Committee determines tha t a particular application does not have any regional significance and does not require further regional coordination, the Committee shall review and comment on the application and report its action to the Board of Directors. Where the Executive Committee has acted on an application which is not of regional significance nor requires further regional coordination, no further processing through the Board of Directors will be required, unless the Board of Directors requests that the appli- cation be submitted to the Board. 10 -- - l ~. Section 3 -. The Board of Directors shall provide guidance to Standing and Ad Hoc Committees. The Board may advise Member Agencies on the coordination of general plans, or on the resolution of conflicts between the general plans of Agencies in the San Diego County Region. No CPO Studies shall be undertaken or extended in scope without the prior consent of the Board of Directors. L ~~~' ~~. ~__ .~ AMENDMENTS Section 1 The Board of Directors shall be responsible for making all amendments to these Bylaws. a. Proposed amendments may be originated by the Board of Directors, the Executive Committee, or any member of the Board of Directors. b. Each proposed amendment shall be considered by the Board of Directors and a copy thereof forwarded by the Secretary to the official representative of each Member Agency, his alternate and the Agency itself, at least 20 days prior to the meeting at which such proposed amendment will be voted upon. c. Amendments to these Bylaws shall require the vote of a majority of the Member Agencies which also represents at least 51°l0 of the weighted vote of Member Agencies signatory to the Joint Powers Agreement, 12 _. ~~ '~~-~. ~. - ~ .. ,: ., PRORATION OF NET LOCAL SHARE TO MEMBER AGENCIES - 1972-73 FISCAL YEAR Jurisdictions Prorated Cost 1 City of San Diego $280,071 County of San Diego 116,514 Chula Vista 27,351 EI Cajon 21,880 National City 16,411 Oceanside 16,958 La Mesa 15, 863 Escondido 15, 863 Vista 10, 393 Coronado 8, 205 Imperial Beach 8,205 Carlsbad 6,017 Del Mar 1,642 San Marcos 1,642 TOTAL $547,0152 1 . Based on budget estimate for an independent program staff -local cost prorated by jurisdiction on most recent population estimates (unincorporated area for County of San Diego). 2. Represents approximately 26.4% of anticipated general fund SB 325 revenues . ___~ ~'~~~~.