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HomeMy WebLinkAboutReso 1970-5845RESOLUTION N0. 5845 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA CONCURRING WITH THE AWARD TO MOTOROLA FOR MOBILE EQUIPMENT FOR THE CHULA VISTA FIRE DEPARTMENT UNDER A COMBINED BID WITH THE CITY OF SAN DIEGO The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the Purchasing Agent of the City of Chula Vista is authorized by Resolution No. 2018, adopted by the City Council on January 14, 1958, to obtain combined bids for the purchase of various materials, supplies and equipment common in use to certain other governmental agencies, and WHEREAS, pursuant to the provisions of said Resolution No. 2018, the Purchasing Agent of the City of Chula Vista desires to participate with the City of San Diego in the purchase of mobile radio equipment required to permit full participation in the San Diego County Mutual Aid Fire System, and WHEREAS, the Public Works Department of the City of San Diego has submitted to the City of Chula Vista a bid evaluation for said mobile radio equipment, and WHEREAS, the following bids were submitted: COST COMPARISON - MOTOROLA AND GENERAL ELECTRIC PROPOSALS I. Mobile equipment costs, including tax, and installation required to provide fully compatible system. MOTOROLA GENERAL ELECTRIC 12 each radios $16,791.75 14 each radios $14,629.05 Plus $30/unit (Includes new radios installation 360.00 in vehicles 9 & 10) Total $17,151.75 $14,629.05 Cost breakdown: Cost breakdown: 9 each 3 button sets (Per letter dated 7/21/70 from at $1,315.75 each $11,841.75 R.J. Osmer, District Sales Mgr. to C. Stanley, Chula Vista Purchasing Dept.) Letter gives vehicle by 3 each 5 button sets vehicle cost breakdown. at $1,650 each 4,950.00 14 each vehicles $14,629.05 $16,791.75 Plus installa- (includes tax and tion costs 360.00 installation) Grand Total $17,151.75 Grand Total $14,629.05 - 1 - II. Base station and control equipment costs, including tax and installation (required to provide fully compatible system). MOTOROLA 1 each remote control base station and remote control facilities (Green, Orange, and Red nets) $3,100 GENERAL ELECTRIC 1 each two-frequency local control base station (Orange and Red nets. Use existing base for Green net.) $1,776 Tax 155 Installation 75 Total $3,330 and (Includes tax and installation) Total $1,776 WHEREAS, it is recognized that the General Electric bid both for mobile equipment and base station and control equipment is lower than the Motorola bid, i.e., $2,522.70 on the mobile equipment and $1,554 difference on the base station and control equipment, and WHEREAS, it must be recognized that acceptance of the low bid from General Electric will necessitate the installation of two sets for each vechicle as opposed to 1 set per vehicle for the Motorola equipment in order to participate properly in the San Diego County Mutual Aid Fire System, and WHEREAS, said differences would dictate that the Motorola bid be accepted and the differences as set forth herein and found to be factual by the City Council would make the two proposals substantially equal. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby concur with the acceptance of bid and award of contract to Motorola as set forth in the bid evaluation of the City of San Diego dated October 19, 1970. BE IT FURTHER RESOLVED that the following reasons are urged for the City Council's immediate consideration and acceptance and award of said contract: 1. There is a great urgency that the Fire Department be allowed to become a participant in the San Diego County Fire Com- munications Network in order that we may become a fully participating member of the San Diego County Master Mutual Aid Plan. 2. An amount was budgeted which would, according to the vendor, be sufficient to convert existing equipment. This later was determined to be not enough. 3. Change of frequency by the Fire Department will correct an interference problem now hampering both Police and Fire Department communications. BE IT FURTHER RESOLVED that the Fire Chief Chula Vista also concurs with the recommendations of cations Division of the City of San Diego in favoring equipment for the following reasons: - 2 - of the City of the Communi- the Motorola .~~ ~ `~ 1. It is the low bid when trade-in value is considered on existing equipment. 2. The value to the City of utilizing existing equip- ment in other City departments. 3. The lower maintenance costs. 4. The simplicity of operations and the standardization with other County fire departments will allow greater efficiency. BE IT FURTHER RESOLVED that the type and cost of equip- ment proposed for purchase is as follows: 12 Mobile Radios (including tax and installation) $17,151.75 1 Base Station (including tax and installation) 3,330.00 4 Handi-talkies (2 additional and 2 to replace older set not suitable for conversion) 3,300.00 Change of frequency on five existing handi-talkies at $40 200.00 Total $23,981.75 Less amount budgeted O1-2340-5267 $1,440.00 O1-2340-5568 3,360.00 $4,800.00 4,800.00 Balance required to complete purchase $19,181.75 BE IT FURTHER RESOLVED that the sum of $19,182.00 be, and the same is hereby appropriated from the unappropriated surplus of the General Fund for the purpose set forth hereinabove. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. BE IT FURTHER RESOLVED that the City Clerk of the City of Chula Vista be, and she is hereby authorized and directed to forward a certified copy of this resolution to the Purchasing Agent of the City of San Diego. Presented by Approved as to form by ,- j ,, -, e a i~- William S ithey, Fire C f George D. Lindberg, City Attorney - 3 - ~s ~-~~~" --~ ~ . ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF' CHUI~Fi VISTA, CAEIFORNIA, this 3rd day of November 1970 by the following Vote, to-wit: AYES : Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl NAPES: Councilmen None ABSENT: Councilmen None .; , ~. _ , i~~~~Y~~ ~~~~~~ ~, ~~ Mayor of the City cf Chula V~. ~~~. ATTEST City Clerk SPATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. GITY OF CHULA VISTA ~ I~ JENN'I'E M_, FULASZ, C:i~y Clerk of the City of Chula Vista.- California DO HEREBY CERTIFY that the above and foregoing is a full- true and correct copy of and th.~~.t xhE same has n.ot been amended or repealed.: DATE D- Ci~y Clerk a NOTE: RESOLUTION 5845 HAS BEEN AMENDED BY RESOLUTION 5853. 11/17/70 Jennie Fulasz City Clerk _~~ ~