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HomeMy WebLinkAboutReso 1987-13104 '(f.), RESOLUTION NO. 13104 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND CHULA VISTA EMERGENCY FOOD PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and CHULA VISTA EMERGENCY FOOD PROJECT, in regard to the expenditure of City funds appropriated, dated the 23rd day of June 1987, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presente~b Approved as to form by P D Community Development Director WPC 2969H/2970H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this 23rd day Of~ June 19 87 , by the following vote, to---wit: AYES: Councilmembers ~1oo~:e, Nader, MalcoIm, ~1cCaBcllj. ss, Cox NAYES: Council members None ABSTAIN: Councilmembers None ABSENT: Councilmembers None '~ Chula Vista ATTEST~ ~ .... ~ ~e~' / Ct S s~TE OF CALIFORNIA ) COUNTY OF SAN DIE~ ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION N0. 13z04 ,and that the some has not been amended or repealed DATED City Clerk CIIY OF CHULA VISTA CC-660 (g.) AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF CHULA VISTA EMERGENCY FOOD PROJECT IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 23rd day of June 1987, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and CHULA VISTA EMERGENCY FOOD PROJECT, hereinafter referred to as "Grantee". WITNESSETH WHEREAS, the City is currently involved in a Community Development Block Grant program, a principle goal of which is to benefit low and moderate income persons; and WHEREAS, the Grantee is equipped and willing to provide certain services to the City which will primarily benefit low and moderate income persons and has the necessary expertise in this field for completing the same; and, WHEREAS, the City is desirous of having those certain services, hereinafter enumerated, performed by the Grantee; and, WHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. Department of Housing and Urban Development (HUD); and WHEREAS, no expenditure may be made out of any appropriation awarded such a Grantee unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, in consideration of the mutual obligations of the parties as herein expressed, the parties hereto agree as follows: 1. The term of this agreement shall be for a period of one (1) year, from July 1, 1987, through June 30, lg88, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2. The administration of the Grantee agrees to expend City-appropriated funds to meet bona fide obligations incurred for legitimate costs of transportation of USDA commodities to the distribution point for low income clients, for the period July 1, 1987, through June 30, 1988, for an amount not to exceed $700. 3. Payment of those City-appropriated funds shall be made to the Grantee or Grantee's vendor upon receipt of legitimate invoice from vendor or payment receipt and reimbursement request from Grantee. 4. The Grantee shall maintain all financial records for three years following the year in which it was active. 5. In exchange for those City-appropriated funds, the Grantee agrees to transport and distribute USDA commodities to a minimum of 3,000 Chula Vista low-income residents on a monthly basis. 6. The Grantee shall provide the City with a quarterly report to include the following statistics relative to its clients: (1) Number of clients served (2) Annual gross income of clients' households (by income category) 13) Etnicity of clients (White, Black, Hispanic, Native American, Asian) (4) Residency of clients 15) Gender of clients (6) Previous quarter's expenditures of Block Grant funds 7. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 8. The City, at its discretion may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information for each client served: income, residency, gender and ethnicity. The records shall also contain receipts or other proof of all expenditures made or reimbursed with City CDBG funds. 9. The Director of Community Development, or his/her designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. lO. The Director of Chula Vista Emergency Food Project, or his/her designated representative, shall represent the Grantee in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. ll. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. 12. The Grantee agrees to abide by the requirements of OMB Circular A-102, and specifically Attachment "0", Items 7 and 14. 13. The contract may be terminated or suspended by the City after 60 days notice to the Grantee due to default by the Grantee or the Grantee's inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 14. The parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. -2- 15. The Grantee shall account for the use of Block Grant funds separately from other funds, so as to demonstrate that the funds are used for their designated purposes. 16. Any program income derived from Block Grant funds must be reported to City and may be used by Grantee only for activities approved under this contract. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first herein above set forth. CITY OF CHULA VISTA CHULA VISTA EMERGENCY FOOD PROjECT ...~ . )< ,// Mayor of i~e ~ity of Chula Vista z ~,,, APPROVED AS TO FORM BY: WPC 2977H -3-