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Home My WebLink AboutReso 1987-13103 (e.) RESOLUTION NO. 13103 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SOUTH COUNTY COUNCIL ON AGING AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as fol 1 ows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and SOUTH COUNTY COUNCIL ON AGING, in regard to the expenditure of City funds appropriated, dated the 23rd day of June 1987, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented Approved a~s to form by as J. rr, n Community Development Di rector WPC 2969H/2970H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this__ 23rd day of June 19 87 , by the following vote, to-wit: AYES: Councilmembers Moore, Nader, Malcolm, McCandliss, Cox NAYES: Counci 1 members None ABSTAIN: Councilmembers None ABSENT: Counci lmembers None '~~~~1~ Vista ATTESt/, -_ City Cl~(k ....... y 5, ATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California, DO HEREBY CERTIFY thor the obove ond foregoing is a full, true ond correct copy of RESOLUTION N0. 13103 ,end that the same has not been omendad or repealed DATED City Clerk CI1Y OF CHULA VISTA CC-660 (e.) AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF SOUTH COUNTY COUNCIL ON AGING IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 23rd day of June 1987, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and SOUTH COUNTY COUNCIL ON AGING, INCORPORATED, a non-profit organization which operates a Shared Housing Program, hereinafter referred to as "Grantee". WITNESSETH WHEREAS, the City is currently involved in a Community Development Block Grant program, a principle goal of which is to benefit low and moderate income persons; and WHEREAS, the Grantee is equipped and willing to provide certain services to the City which will primarily benefit low and moderate income persons and has the necessary expertise in this field for completing the same; and, WHEREAS, the City is desirous of having those certain services, hereinafter enumerated, performed by the Grantee; and, WHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. Department of Housing and Urban Development (HUD); and WHEREAS, no expenditure may be made out of any appropriation awarded such a Grantee unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, in consideration of the mutual obligations of the parties as herein expressed, the parties hereto agree as follows: 1. The term of this agreement shall be for a period of one {1) year, from July l, 1987, through June 30, 1988, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2. The administration of the Grantee agrees to expend City-appropriated funds to meet bonafide obligations incurred for staff costs, bookkeeping services, insurance, mileage/training reimbursements, supplies, telephone, advertising, postage and printing, for the period July 1, 1987, through June 30, 1988, for an amount not to exceed EIGHTEEN THOUSAND DOLLARS ($18,000). 3. Payment of those City-appropriated funds shall be made to the Grantee in monthly installments following the receipt from Grantee of expenditures report form indicating amount of legitimate program expenses incurred which are to be reimbursed by City CDBG funds. 4. The Grantee shall maintain all financial records for three years following the year in which it was active. 5. In exchange for those City-appropriated funds, the Grantee agrees to perform services as follows: A. Operate for the term of this agreement a SHARED HOUSING PROGRAM, whereby homeowners with adOitional living space in their homes are matched with apparently compatible individuals seeking such housing. B. Disseminate information on the program, through media advertisement and other suitable means, to citizens of Chula Vista. C. Provide response within staff capability to all citizens of Chula Vista who seek information and/or seek services regarding shared housing. D. Establish a system for neutral meetings between homeowners and prospective home-sharers enabling both parties to meet one another without any risk taking or loss of privacy. E. Devise contractual agreements between homeowners and home-seekers to relieve City and Grantee from any liability. F. Serve a minimum of 235 Chula Vista resident clients. G. Provide City with a quarterly report to include the following statistics relative to persons of Chula Vista served by the Grantee: (1) Number of clients (2) Low or moderate income persons (3) Type of service provided to clients (4) Duration of placement (5) Residency of household (6) Gender of clients (7) Ethnicity of clients H. Provide City with a quarterly report of previous quarter's expenditures. 6. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 7. The City, at its discretion, may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information for each client served: income, residency, gender and ethnicity. The records shall also contain receipts or other proof of all expenditures made or reimbursed with City CDBG funds. -2- 8. The Director of Community Development, or his/her designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. 9. The President of South County Council on Aging, or his/her designated representative, shall represent the Grantee in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. lO. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. ll. The contract may be terminated or suspended by the City after 60 days notice to the Grantee due to default by the Grantee or the Grantee's inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 12. The Grantee agrees to abide by the requirements of OMB Circular A-102, and specifically Attachment "0", Items 7 and 14. 13. The parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. 14. Any program income derived from Block Grant funds must be used for the Shared Housing Program. 15. The Grantee shall account for the use of Block Grant funds separately from other funds so as to demonstrate that the funds are used for their designated purposes. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first herein above set forth. APPROVED AS TO FORM BY: -3-