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HomeMy WebLinkAboutReso 1987-13102 (d:) RESOLUTION NO. 13102 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SOUTH BAY COMMUNITY SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and SOUTH BAY COMMUNITY SERVICES, in regard to the expenditure of City funds appropriated, dated the 23rd day of June 1 987, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Pr~/ Approved as to form by Paul G. De~r~ch~rs ~ ~ ( Th as J Ha o Community Development Director Att~rn WPC 2969H/2970H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this 23rd ClOy Of June 87 19 , by the following vote, to-wit: AYES: Councilmembers Moore, Nader, Malcolm, McCandliss, Cox NAYES: Councilmembers None ABSTAIN: Councilmembers None ABSENT: Counci 1 members None ~Chula Vista ATTEST ~ ~' ~ ~"' ' City Clerk 5,ATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Visto, California, DO HEREBY CERTIFY that the obove and foregoing is a full, true ond correct copy of RESOLUT[0N N0. 13102 ,ond that the same hos not been amended or repealed DATED City Clerk C! Y OF CHULA VISTA CC-660 (d.) AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF SOUTH BAY COMMUNITY SERVICES (FORMERLY OUR HOUSE, INC.) IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 23rd day of June 1987, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "CITY," and SOUTH BAY COMMUNITY SERVICES, a nonprofit charitable organization, hereinafter referred to as "Grantee"; WITHESSETH: WHEREAS, the City Council of the City of Chula Vista has determined that the function of Grantee serves a valid public purpose and primarily benefits low and moderate income persons, and WHEREAS, the City Council of the City of Chula Vista desires to encourage the beneficial aims of the Grantee organization through appropriation of Block Grant funds, and WHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. Department of Housing and Urban Development (HUD); and WHEREAS, the City Council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said charitable organizations unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The term of this agreement shall be for a period of one (1) year, from July l, 1987 through June 30, 1988, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2. The charitable organization known as Grantee agrees to provide proper surroundings which may encourage communication between the alienated youth of the community and responsible leaders therein. The Grantee agrees to serve a minimum of 1,550 Chula Vista resident clients during the period covered by this agreement. 3. The Grantee agrees to expend City appropriated funds to meet bona fide obligations incurred for rent, utilities and monthly telephone expense ( tel ephone expense shal 1 not i ncl ude new systems or phone installations) for Grantee facilities for a period of one (1) year from July 1, 1987, through June 30, 1988, for an amount not to exceed $17,000. 4. Rent payments shall be paid directly to lessor upon receipt by City of valid invoices. Gas and electric bills for Grantee facilities at 429~ Thir Avenue shall be paid directly to vendors. All other authorize~do/ expenditures shall be paid to Grantee on a monthly basis upon submission of valid invoices or other evidence of expenditure. ~ d 5. The G1' n ' fi.ancial expenditu Ct :d a. low or moderate income persons b. residency c. gender d. ethnicity e. type of service provided f. expenditures of City CDBG funds 6. The Grantee shall maintain all financial records for three years following the year in which it was active. 7. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 8. The City, at its discretion may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information for each client served: income, residency, gender and ethnicity. The records shall also contain receipts or other proof of all expenditures made or reimbursed with City CDBG funds. 9. The Director of Community Development, or his/her designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. lO. The Director of South Bay Community Services Inc., or his/her designated representative, shall represent the Grantee in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. ll. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. 12. The Grantee agrees to abide by the requirements of OMB Circular A-102, and specifically Attachment "0", Items 7 and 14. -2- 13. The contract may be terminated or suspended by the City after 60' days notice to the Grantee due to default by the Grantee or the Grantee s inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 14. The parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. 15. The Grantee shall account for the use of Block Grant funds separately from other funds so as to demonstrate that the funds are used for their designated purposes. 16. Any program income derived from Block Grant funds must be used for approved expenditures of the Grantee. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. Mayor of ~ty ~f Chula Vista ~/ y /~ ~ ~ ATTE ~C1 erk' ~ ~ Approved as to form by City Attorney WPC 2974H -3-