HomeMy WebLinkAboutReso 1987-13100 (b.)
RESOLUTION NO. 13100
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND SOUTH BAY MEALS ON WHEELS AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby resolve as
follows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a
municipal corporation, and SOUTH BAY MEALS ON WHEELS, in regard to the
expenditure of City funds appropriated, dated the 23rd day of June 1987, a
copy of which is attached hereto and incorporated herein, the same as though
fully set forth herein be, and the same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be,
and he is hereby authorized and directed to execute said agreement for and on
behalf of the City of Chula Vista.
Pre~} Approved as to form by
Community Development Director t or
WPC 2969H/2970H
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, this 23rd d(]y of. June
19 87 , by the following vote, to-wit:
AYES: Counci]membe~'s Moo~:e, Nade~:, Malcolm, McCand].j. ss, Cox
NAYES: Counci]mernbers ~qone
ABSTAIN: Counc~]members None
ABSENT: Counc~]mernbePs None
/~J1/~of t~e' C~y~Chula Vista
ATTEST ~/'~-- ' - · ~ --, ~//
b ~ATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California,
DO HEREBY CERTIFY that the above and foregoing is o full, true and correct copy of
RESOLUTION N0. 13100
,and that the same has not been amended or repealed
DATED
City Clerk
CllY OF
CHUtA VISTA
CC-660
(b.)
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH BAY MEALS ON WHEELS IN REGARD TO THE EXPENDITURE
OF CITY FUNDS APPROPRIATED
THIS AGREEMENT, made and entered into this 23rd day of June 1987, by
and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter
referred to as "CITY," and SOUTH BAY MEALS ON WHEELS, a nonprofit charitable
organization, hereinafter referred to as "SBMOW," a division of Senior Adult
Services, Inc.;
WITNESSETH:
WHEREAS, the City Council of the City of Chula Vista has determined
that the function of SBMOW serves a valid public purpose and primarily
benefits low and moderate income persons, and
WHEREAS, funding for SBMOW is contingent upon receipt of a Letter of
Credit authorizing a drawdown of Block Grant funds from the U. S. Department
of Housing and Urban Development {HUD); and
WHEREAS, the City Council of the City of Chula Vista desires to
encourage the beneficial aims of the SBMOW organization through appropriation
of Block Grant funds, and
WHEREAS, the City Council has established a policy for consideration
of requests for funding by private organizations and individuals, and
WHEREAS, such policy stipulates that no expenditure may be made out
of any appropriation awarded said charitable organizations unless an agreement
has been reached between the parties setting out the terms and obligations for
the expenditure of such funds.
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties
hereto as follows:
1. That the term of this agreement shall be for a period of one (1}
year, from July l, 1987, through June 30, 1988, unless further modified to
include other permitted expenditures of funds that are appropriated by the
City Council.
2. The nonprofit organization known as South Bay Meals on Wheels
agrees to provide a community service through voluntary workers to prepare
adequate meals for those persons who are unable, either because of chronic or
temporary illness, disability, or age, to prepare such meals for themselves.
3. The meals will consist of a hot noon meal and a cold support
Monday through Friday delivered to the residence of the recipient. At least
500 clients will be served, including at least 410 Chula Vista residents,
during the course of this contract period.
4. That the administration of SBMOW agrees to expend City
appropriated funds to meet bona fide obligations incurred in performing these
services, not to exceed $4,000 for fiscal year 1987-88.
\
5. The Grantee shall maintain all financial records for three years
following the year in which it was active.
6. SBMOW agrees to submit quarterly reports, following which it
will be paid one quarter of the annual contract amount. The report shall
contain the number of individual clients, their gender, ethnicity and
residency, numbers of clients less than 62 years old and the income status of
those clients, outreach methods used, and number and type of any complaints
received. The report shall also detail the expenditures for the previous
quarter for which City Block Grant funds reimbursement is requested.
7. Performance of this agreement may not, by subagreement, be
assigned to any other entity without prior written consent of the City.
8. The City, at its discretion, may require the charitable
organization, SBMOW, to provide or allow the City to undertake a complete
financial and program audit of its records. Those records shall contain, at a
minimum, the following information for each client served: age category
(senior or non-senior), residency, gender and ethnicity. Income status
information on non-senior clients shall also be kept. The records shall also
contain receipts of other proof of all expenditures made or reimbursed with
City CDBG funds.
9. The Director of Community Development, or his/her designated
representative, shall represent the City in all matters pertaining to the
services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City.
10. The Director of SBMOW, or his/her designated representative,
shall represent SBMOW in all matters pertaining to the services rendered
pursuant to the agreement and shall administer this agreement on behalf of
SBMOW.
11. SBMOW shall comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 and as
supplemented in Department of Labor regulations 41 CFR Part 60.
12. SBMOW agrees to abide by the requirements of OMB Circular A-102,
and specifically Attachment "0", Items 7 and 14.
13. The contract may be terminated or suspended by the City after 60
days notice to SBMOW due to default by SBMOW or SBMOW's inability to perform,
regardless of whether such inability is due to circumstances within or beyond
SBMOW's control. Settlement of any disputes shall be based on the laws of the
State of California.
14. Any program income derived from Block Grant funds must be used
for approved expenditures of SBMOW.
15. The parties reserve the right to pursue any remedy provided
under California law for remedy in instances where contractors violate or
breach contract terms.
16. The Grantee shall account for the use of Block Grant funds
separately from other funds, so as to demonstrate that the funds are used for
their designated purposes.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed the day and year first hereinabove set forth.
THE CITY OF CHULA VISTA SOUTH BAY MEALS ON WHEELS,
'! /<) (_~ a Division of Senior Adult
Services, Inc.
Mayor' of e ty of Chu~a Vista
ATTES /, ' ~
' City C1 e~rk ~ '
Approved as to form by
~ity Attorney
WPC 2972H
-3-