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Home My WebLink About2011/12/06 Item 13CITY CC>UNCIL AGENDA STATEMENT _~.~ .- ~, `~~ CITY OF CHULAVISTA 12/6/11, Item ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE TRANSIT FUND BUDGET FOR FISCAL YEAR 2011-12 BY APPROPRIATING $24,750 FOR TRANSFER INTO THE BICYCLE TRANSPORTATION ACCOUNT (BTA) FUND AND AMENDING THE BTA FUND BUDGET FOR FISCAL YEAR 2011-12 BY APPROPRIATING $20,726 FOR REFUND TO OTHER NCY ~. SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECTO OF ENG REVIEWED BY: CITY MANAGER ASSISTANT CIT MANAGER ~i'~ ~. L`` 4/STHS VOTE: YES ® NO ^ SUMMARY The City received a $135,630 Bicycle Transportation Account (BTA) grant from the California Department of Transportation (CalTrans) in Fiscal Year 2008/2009 and appropriated to a Capital Improvement Project, TF369 "Three Part Bicycle Facilities Improvement" for expenditure. The BTA grant provided for City-wide bicycle amenities such as replacement of bus-mounted bike racks, roadway signage for bicycle facilities and traffic signal. video- detection units in order to encourage alternative modes of transportation. Bus-mounted bike racks were purchased as provided for by the grant and reimbursed to the City, however, at time of installation they were identified as being incompatible with the buses due to California Vehicle Code (VC) 35400. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed appropriation of funding will result in the installation of bicycle amenities on buses and existing city roadways with no expansion of an existing use. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 13-1 12/6/11, Item ~~ Page 2 of 3 DISCUSSION This BTA grant provided fiords for athree-part bicycle facilities improvement grant that would provide for, including but not limited to, bus-mounted bike racks. The cost approval is broken down as follows: Signage for Bike Lanes ~i Routes $11,~~U ~ 1,.s~u ~ i~,~uu Video Detection Equipment 99,000 11,000 110,000 Bus Mounted Bike Raclcs 24,750 2,750 27,500 TOTAL $135,630 $15,070 $150,700 Three-position bus mounted bike racks were purchased in FY 2009-10, after consultation and approval by the San Diego Metropolitan Transit System's (MTS) former Director of Maintenance, and subsequently reimbursed by CalTrans in July 2010. At installation, the racks were identified as being incompatible with the buses. The three-position bike racks were removed and MTS arranged for the exchange at no net cost for upgraded stainless steel, two- position bus mounted bike racks. Subsequently, the two-position bike racks were deemed as not an eligible expense from the BTA grant and CalTrans requested reimbursement in the amount of $20,726. However, Transit elected to keep the bike racks and pay for them from the Transit Fund. The two-position bus mounted bike racks will be installed as replacements, when needed, and on new MTS-Chula Vista bus orders. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. CGRRENT YEAR FISCAL IMPACT There is no impact to the General Fund. The Transit Division has elected to exchange the three- position bike racks for two-position bike racks at no net cost whereby the Transit Fund will reimburse the BTA fund for the expense in the amount of $24,750 minus $4,024 project retention held by Caltrans for a total of $20,726. In order to process the refund to CalTrans, the expenditure category of the BTA fund will be amended for Fiscal Year 2011-12 to allow for the appropriation of $20,726. A breakdown of the amount to be returned to CalTrans is as follows: Description Amount Total Claim for bike racks incl. retention $24,750 Less total project retention held by CalTrans ($4,024) Total amount to return to CalTrans $20,726 13-2 12/6/11, Item /.3 Page 3 of 3 ONGOING FISCAL IMPACT There is no ongoing fiscal impact. The transaction was aone-time occurrence. ATTACHMENTS None. Prepared hy: Merce LeClair, Sr. Management Analyst, Public Works Dept/Engineering. J: iEngineerlAGENDAICAS2011112-06-IIIFINALlTF369 BTA Refimd to AgencyREU.doc 13-3 RESOLUTION NO 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE TRANSIT FUND BUDGET FOR FISCAL YEAR 2011-12 BY APPROPRIATING $24,750 FOR TRANSFER INTO THE BICYCLE TRANSPORTATION ACCOUNT (BTA) FUND AND AMENDING THE BTA FUND BUDGET FOR FISCAL YEAR 2011-12 BY APPROPRIATING $20,726 FOR REFUND TO OTHER AGENCY WHEREAS, the City received a $135,630 Bicycle Transportation Account (BTA) grant from the California Department of Transportation (CalTrans) in Fiscal Year 2008/2009 and appropriated the funds to a Capital Improvement Project, TF369 "Three Part Bicycle Facilities Improvement" for expenditure; and WHEREAS, this BTA grant provided funds for a three-part bicycle facilities improvement grant that would provide for, including but not limited to, bus-mounted bike racks; and WHEREAS, the cost approval is broken down as follows: TOTAL $135,630 $15,070 $150,700 and WHEREAS, three-position bus mounted bike racks were purchased in FY 2009-10 at a cost of $24,750; and WHEREAS, CalTrans reimbursed the City for the expenditure in the amount of $20,726, the cost of the bike racks less a 10% retention, in July 2010; and WHEREAS, during the installation, the racks were found to be incompatible with the buses, removed, and exchanged, at no net cost, for two-position, bus-mounted bike racks, and WHEREAS, subsequently, CalTrans determined that the two-position bike racks were not eligible expenses from the BTA grant and requested a refund in the amount of $20,726; and WHEREAS, the Transit Division, having elected to keep the two-position bike racks, will reimburse the BTA fund from the Transit Fund the full cost of the two-position bike racks; and 13-4 Signage for Bike Lanes & Routes $11,8~U ~ i,.~lu ~ i~,~w Video Detection Equipment 99,000 11,000 110,000 Bus Mounted Bike Racks 24,750 2,750 27,500 Resolution No. Page 2 WHEREAS, with the BTA fund made whole, it will refund the $20,726 to CalTrans for the ineligible expenses. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the Transfers Out expenditure category of the Transit Fund for Fiscal Year 2011-12 by appropriating $24,750 for transfer into the Bicycle Transportation Account (BTA) fund and amend the Other Expenses category of the BTA fund for Fiscal Year 2011-12 by appropriating $20,726 for refund to Caltrans. Presented by Richard A. Hopkins Director of Public Works 13-5