HomeMy WebLinkAboutAgenda Statement 1974/11/26 Item 16AGENDA ITEM N0. [ 16 ]
CHULA VISTA CITY COUNCIL MEETING OF:
November 26, 1974
ITEM TITLE: Resolution - Accepting Bids and Awarding Contract for the
Construction of Street Improvements in East "H" Street
Between Hilltop Drive and the I-805 Freeway - Gas Tax
Project No. 126
INITIATED BY: ,~'
Director of Public Works/City EngineerC._.'-"~'
BACKGROUND
The Director of Public Works received bids for the construction of
East "H" Street from Hilltop Drive to the I-805 Freeway on Wednesday,
November 6, 1974 at 11:00 A.M. in the City Council Conference Room.
Bids were received from five contractors. Following is a list of
the bidders with their accompanying amounts:
R. E. Hazard Contracting Co.
San Diego, CA $353,495.85
B. E. Wilson
Chula Vista, CA 371,881.27
Daley Corporation
San Diego, CA 410,138.25
T. B. Penick & Son
San Diego, CA 416,378.32
Griffith Company
San Diego, CA 469,842.75
The lowest responsible bid was submitted by R. E. Hazard Contracting
Company in the amount of $353,495.85. Hazard's bid is 23.2% below
the engineer's estimate of $460,436.
The City Council on August 15, 1972 by Resolution No. 6561 approved
a cooperative improvement agreement with the County of San Diego for
the construction of East "H" Street from Hilltop Drive to the I-805
Freeway. In accordance with the terms of this agreement and the unit
(Continued on Supplemental Sheet)
ATTACHED: Resolution [X] Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X] No. 1-2-3
Financial Statement:
See Supplemental Sheet
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
1. City Council accept bids and award contract to R. E. Hazard
Contracting Company in the amount of $353,495.85•
2. City Council authorize the transfer of $178,843.70 from Account
No. 28-6100-148-3 to Account No. 28-6100-126.
(Continued on Supplemental Sheet)
City Manager Recommendation: Concur
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AGENDA ITEM N0. 16
Sup lemental Sheet No. 1
Background (Cont.):
prices bid by R. E. Hazard Contracting Company, the County's estimated
share for construction costs is $100,823.96. In addition to the
construction cost the County will also pay the City for its share
of the total cost for engineering, contract management and relocation
of utilities amounting to approximately $14,950. This brings the
County's total cost of participation in accordance with the agreement
to approximately $115,774.
In the attached letter, the County Engineer has approved the bids
and the award of the contract to the lowest responsible bidder,
R. E. Hazard Contracting Company in the amount of $353,495.85• The
terms of the agreement with the County requires that the County
deposit with the City their share of the construction costs before
the City awards the contract. Before the County can deposit their
funds with the City, the County Engineer must submit to the Board of
Supervisors for their approval, a request to transfer additional
funds to meet their commitment in accordance with the agreement.
The County Engineer, in his letter, is recommending to the Board of
Supervisors that they approve this transfer of funds and that the
County deposit these funds with the City Finance Officer as soon as
the Board of Supervisors approves this action. Initially the Director
of Public Works requested that the Board of Supervisors approve any
transfer of funds to cover the cost of the County's share of the
improvements at their board meeting of November 19, 1974 so that the
City could award the contract on November 26, 1974. We have been
informed by the County that the Board of Supervisors will not be
meeting for several weeks and that they will not meet at the earliest
until November 26, 1974. The City must award the contract on
November 26, 1974 so that the contractor may begin work by the 16th
of December as scheduled. The Director of Public Works is proposing
that the City Council authorize the transfer of funds from other gas
tax projects into Gas Tax Project No. 126 on a temporary basis until
the County deposits their funds with the City Finance Officer.
The City Council, on July 17, 1973, by Resolution No. 6948, approved
an agreement between the City of Chula Vista and the County of San
Diego for thoroughfare funds in the amount of $52,500. The thoroughfare
funds will pay for a portion of the City's cost in constructing East
"H" Street from Hilltop Drive to the I-805 Freeway. In accordance
with the terms of the agreement, the County will deposit with the City
Finance Officer the sum of $52,500 after award of the contract and
within 30 days after receipt of billing from the City. In accordance
with both agreements, the County's total participation in the cost
of constructing East "H" Street is estimated at $168,274. With the
County's participation, the City's total estimated cost is $219,972.
The final cost of the project cannot be determined until after the
project is completed and accepted by the City Council.
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AGENDA ITEM N0. 16
Supplemental Sheet No. 2
Financial Statement:
Required Funds
Lowest Responsible Bid,
R. E. Hazard
$353,495.85
Utility Relocation
5% Contingency
Requested Authorized Expenditure
Unencumbered Balance
Account #28-6100-126
Transfer of Funds Required
From Gas Tax Project 148-3
1,350.00
17,674.15
$373,520.00
193,676.30
$178,843.70
County's Share
County of San Diego Estimated
Construction Cost per
Cooperative Agreement
Approved by Council Res. 6561 $100,823.96
County Thoroughfare Agreement
Approved by Council Res. 6948 52,500.00
Total Funds to be Deposited
Subtotal $153,323.96
County Estimated Engineering,
Contract Management, Utilities
Relocation Costs 14,950.00
County's Total Participation Cost $168,273.96
Department Head Recommendation (Cont.):
3. City Council authorize the expenditure of $372,520.00 from
Account No. 28-6100-126.
4. Council appropriate funds to be received from the County and the
Thoroughfare Fund for the construction of "H" Street plus an
amount from the Unappropriated Gas Tax Balance to equal a total
of $178,843.70 for Gas Tax Project No. 148-3.
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+„~E,S~Mf PUBLIC WORKS AGENCY Ci7_YiG,= ~~' ' - ~ ~ ~~~
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HOWARD M. TAYLOR
County Engineer County Operations Center, 5555 Overland Avenue San Diego,California 91123...... Telephone
November 13, 1974
Mr. Lane F. Cole
Director of_ Public Works
City of Chula Vista
274 Fourth Avenue
Chula Vista, CA 92010
Dear Mr. Cole:
SUBJECT: rrlirr Street
We have received your letter of November 8, 1974 and Invoice No. 0248,
regarding the construction of "H" Street, under County Contract No.
6892-5050-E.
/6
EXHIBIT
1
565 -5177
The low bid of $353,495.85 by the R. E. Hazard Company is acceptable
to the County. Payment of the County`s estimated share of $100,823.96,
in accordance with your invoice, is being processed. Due to internal
requirements, actual payment of the invoice must be proceeded by a
transfer of funds between projects approved by the Board of Supervisors.
A copy of our letter to the Board recommending this transfer is attached.
The next scheduled meeting of the Board of Supervisors is November 26,
1974. Your City will receive a warrant from the County shortly thereafter.
We understand yol~r desire to award the construction contract as soon as
possible, and apologize for our unavoidable delay in responding to your
City`s invoice.
Very truly yours,
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H. M. TAY LO .
County Engineer
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GROUPS ....... Construction Engineering ........ Engineering Services ......... Field Operations ......... Planning & Land Development
GOU~1T I-'-~' 0~ ~~~~T ~1.~~~0
.~.~_;~; PUBLIC WORKS AGENCY
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HOWARD M. TAYLOR
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County En;ineer County Operations Center. 5555 Orerland Avenue San Diego.California 92123...... Telephone: 565-5117
November 13, 1974
T0: Board of Supervisors (A45)
FROM: County Engineer (0320)
SUBJECT: Transfer of Funds (Supervisorial Districts I and V)
The City of Chula Vista has presented a bill for the estimated con-
struction costs for East H Street in the unincorporated area according •
to County Contract X6892-5050E (Thomas Bros. 1`iap Ref. Page 69, F-4, 1974
Edition). It is my:
RECO~I~iE W ATION:
That your Board approve the transfer of funds between projects as follocas:
From: County Engineer Depart~rtent
Construction Projects Contract,
County Contract ff7558-5050E, [d, 0, 1M3060 - - - - $55, 500
To: County )}ngineer Department
Construction Projects Contract,
County Contract ~~-,6892-5050E, [1, 0. 11;1280 - - - - $55,500
DISCUSSION•
The recommended -L~ansfer is necessary to pay the City of Chula Vista in
accordance ~~~ith the agreement (County Contract n6892-5050E) to share in
the costs of constructing East H Street from Hilltop Avenue to Interstate
805.
The City of San I~farcos has notified us by letter that they do not wish to
proceed with the Rancho Santa Fe overerossing project under County Contract
#7558-5050E. In fiscal year 1973-74, X60,000 was encumbered for this
joint project, Per. the Ci_ty's request, an amendment to: 1) terminate
this County Contract and 2} authorize the remittance to the City of San
Marcos of the CountyTs share of the preliminary engineerinh expense of
this project, will be submitted to your Board under separate cover.
GROUPS ....... Construction Engineering........ Engineering Services ......... field Operations ....... .
~~
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Planning & Land Cevelopment
Board of Supervisors -2- November 13, 1974
The City of Chula Vista will award a $353,500 construction contract for
the construction of H Street upon deposit by the County of the estimated
cost of the work in the unincorporated area. The Count_yts share is
estimated to be $113,200. In fiscal year 1972-73, $57,700 of County
funds were encumbered for this project. The recommended transfer of
funds betzaeen r 'ects will provide for this difference.
~~ APPROVED ~~ 397-
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H, r~. ~'I'AYLOF ~}-~-~'~ ,.... Concurrences:
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County Enbineer K. SPEER~~~~ None required
Public ~9orks Administrator
FISCAL IMPACT: Transfers prior year encumbered funds between projects.
See discussion.
ADVISORY BOARD STATEMENT:. Not deemed necessary
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cc: Fiscal, D.O. T.
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Form No. F-229
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CERTIFICATE OF CITX/DIh~CTOR Or^ %'IidANCE
Certification of Ur...a~:*sronx~iatec; BalGr~re
I HF'REBY CEFTiFY that
appropriation of funds fnr the
resolution is available in tna
come into tale Treasury, and i.s
the mcney require8 far the
urDOSe .set fortr. in thc~ attached
reasu~y, ar is anticipated to
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Certi.fi catior, of Jnencu_^+.::~ere~ A,~:~ance
I fiEi2F.3`I CERT?r^Y that tYze i.r_de:btec;ness and ok~].igation
t0 be lnc~?gyred bV '~::?~ CGnt.s?C~ Or ? j~eelCiF?n~: S.L:tY?O'"ii,(3d ry th°
attached resolution can ne incurrer. wi;.hcut the violation cf any
Of the p~t?'JiS=.GS;S C~: tilE 1~~1ai:t~r O t1~E i:it;~' Of ~,'.iili~ ~1:=~t1 r Gi
thry CC?^.utltlit20:a O~ ~: ht? i21M7u Of i..ilP atdi.::~ Gr ~~:z?.~..`.O~ :.?.., t`..;Su`.
S11t=1Clerit mOT2:.e5 ~'4c:V.°.. ~e~.i: apnrorriated~ fo~^ t3:a nur?~o ie ~': ~tiU
contract, that su{ricient r.:onies to n~eefi_ the G;;;..iC~~tiOnS of the
contract are actually in the Tre~isury, ox are antici.patQr'. to comp
into the Treasury to tha credit o: ~whe apprapriatic-n fro: w~^.ich
the same are to be drawn, and thGt said moniES r.Gw :~ctually,in
the Treasury, together witki the monies anticipated to ccma intG
the Treasury, to the credit of said apn-GC:•r.~.ation are ott:erwise
unencumbered.
Amount D1ot to Exceed $
'~.Z'~^.t0= of FinBnG
Ta:: Ci'.y of Chula Vis+;a
Date By M~
Fund
wept./F,ct'vity
Purpose
Bidder
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