HomeMy WebLinkAboutAgenda Statement 1973/03/27 Item 12AGENDA ITEM N0. [ 12 ]
CI~ULA VISTA CITY COUNCIL MEETING OF: MARCH 27, 1973
ITEM TITLE: Resolution - accepting Quotation And Awarding Contract to
Detroit Bullet Trap Corporation to Provide And
Install Shooting Equipment for Police Pistol
Range
INITIATED BY: Director of Public Works/City Engineer
R~('K(:R(IITNTI
The City Council on January 16, 1973 by Resolution No. 6717 accepted
and rejected the sole bid for the Police Pistol Range, excepted the
project from the requirements of Section 1109 of the Charter of the
City of Chula Vista and authorized the Director of Public Works to
proceed with the project on a force account basis.
Since it was determined that competitive bidding for the acquisition
of materials and equipment and services was impractical, quotations were
sought from the following shooting equipment manufacturers:
1. Detroit Bullet Trap Corporation of Schaumburg, Illinois
2. Kory Industries, Inc. of Chicago, Illinois
3. Caswell Equipment Company Inc. of Minneapolis, Minnesota
Deadline for submitting quotations was February 9, 1973. Vendors had
two weeks to submit a quotation.
As of February 9, 1973, only one quotation had been received from
Detroit Bullet Trap Corporation.
Subsequent to February 9, 1973, Kory Industries was contacted to find
out why they had not submitted a quotation. They stated that they would
not bid on an installed basis, :out would submit a quotation on F.O.I3.
San Diego. In addition, Kory Industries had a fire in their fabrication
plant which set back their production schedule several months.
(CONTINUED ON SUPPLEMENTAL SHEET)
ATTACHED: Resolution [X] Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X] No. 1
Financial Statement:
(SEE SUPPLEMENTAL SHEET)
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
1. City Council accept the quotation and award the contract to Detroit
Bullet Trap Corporation in the amount of $24004.00 to furnish,
deliver and install the indoor pistol range.
2. City Council authorize the expenditure of $26,000.00 for the con-
struction of the indoor pistol range.
(CONTINUED ON SUPPLEMENTAL SHEET)
City Manager Recommendation:
Concur with department head recommendation
~~~9
AGENDA ITEM NO. 12
Supplemental Page No. 2
BACKGROUND (continued)
No quotation has been received to date from Kory Industries.
Caswell Equipment Company, Inc. in a letter dated February 27, 1973,
indicated that they would submit a quotation within two weeks. No
quotation has been received to date from Caswell Equipment.
Following is the quotation from Detroit Bullet Trap Corporation:
Indoor Pistol Range (basic bid) $22,929.00
Indoor Range (alternate items,
Including Individual Control
Transport And Timer, Individual
Intercommunication System And Armor
Plate Door Cover) $ 1,075.00
TOTAL $24,004.00
A letter has been received from Detroit Bullet Trap Corporation that
their quotation is null and void after May 15, 1973.
Resolution No. 6717 stated that the Director of Public Works was
authorized to proceed with the project on force account basis provided
the expenditure did not exceed $22,000. The increase in cost above
this amount is attributed to a 7-1/2 per cent increase in the price
of steel in January, 1973.
'rhe total estimated cost of the project is as follows:
Indoor Pistol Range (base bid) $22,929.00
Indoor Pistol Range (alternate items) $ 1,075.00
Sub-Total $24,004.00
Sales Tax $ 1,200.00
TOTAL $25,204.00
Carpet $ 100.00
Sheetmetal Work $ 300.00
GRAND TOTAL $25,604.00
$25,000 was budgeted for this project in the 1972-73 Capital Improve-
ment Program, Project number P-1-72. The unencumbered balance as of
February 14, 1973 for this project is $24,755.00. $1245 of additional
funds must be authorized to cover the total construction cost of
$25,604.00 and to provide for contingencies.
'lhe unencumbered balance of the Police Facility Construction Fund,
Account No. 62 7010 5201, is $378.76. The unencumbered balance of
the Civic Center Remodeling Fund, Account No. 61 7001 A-1-70, is
$10,552.15. It is proposed that funds be transferred from these two
accounts to cover the cost of constructing the police pistol range.
The total cost of the project will be approximately $1700 less than
the sole bid submitted by George Taylor Construction Company which was
rejected by the City Council.
AGENDA ITEM NO. 12
Supplemental Page No. 3
FINANCIAL STATEMENT
Indoor Pistol Range (basic bid)
Indoor Pistol Range (alternate items)
Sales Tax
Carpet
Sheetmetal Work
Contingencies
Total Construction Cost
$22,929.00
1,075.00
1,200.00
100.00
300.00
396.00
$26,000.00
Unencumbered Balance C.I.P. P-1-72 $24,755.00
Transfer of Funds from Account No. 62 7010 5201 378.76
Transfer of Funds from Account No. 61 7001 A-1-70 866.24
Total Requested Authorized Expenditure $26,000.00
DEPARTMENT HEAD RECOMMENDATION (continued)
3. City Council authorize the transfer of funds in the amount of
$1,245.00 from Accounts No. 62 7010 5201 and No. 61 7001 A-1-70
into Capital Improvement Program Project P-1-72.
4. City Council authorize the Director of Public Works to proceed
with the project on a force account basis.
Form No. CA 102
7-66
CERTIFICATE OF CITY FINANCE OFFICER
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the
attached resolution is available in the Treasury, or is
anticipated to come into the Treasury, and is otherwise
unappropriated.
Amount $
Purpose
Bidder
Fund
Finance Officer
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and oblig-
ation to be incurred. by the contract or agreement author-
ized by the attached resolution can be incurred without
the violation of any of the provisions of the Charter of
the City of Chula Vista, or the Constitution or the laws
of the State of California, that sufficient monies have
been appropriated for the purpose of said contract, that
sufficient monies to meet the obligations of the contract
are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation fron
which the same are to be drawn, and that said monies now
actually in the Treasury, together with the monies antic-
ipated to come into the Treasury, to the credit of said
appropriation are otherwise unencumbered.
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Amount Not to
Exceed $ Y~ ~ __.
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