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HomeMy WebLinkAboutReso 1987-13157 (b) RESOLUTION NO. 13157 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE REGIONAL TASK FORCE FOR THE HOMELESS AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and the REGIONAL TASK FORCE FOR THE HOMELESS, in regard to the expenditure of City funds appropriated, dated the 21st day of July 1987, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by Communit e ; ° DirectorAt o 'ney" ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF uHULA VISTA, CALIFORNIA, this 21st ddy Of July .... 19 . ~7 , by the following vote, to-wit: AYES: C0uncilmembers Malcolm, McCandliss, Moore, Nader NAYES: Councilmembers None ABSTAIN: Counci 1 members None ABSENT: Councilmembers cox /~'~of th~e*~ity~ Chula Vista ATTEST ~ City Clerk ('~'~"' ~ .~TE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) SS. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California, DO HEREBY CERTIFY thor the obove ond foregoing is 0 full, true ond correct copy of RESOLUTION N0. 13157 ,ond thor the same has not been oreended or repealed DATED ~ :~i'! City Clerk C]'lj'Y OF: ] CHULA VISTA,: CC-660 AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF REGIONAL TASK FORCE FOR THE HOMELESS IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 2ist day of July 1987, by and between tee .CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and REGIONAL TASK FORCE FOR THE HOMELESS hereinafter referred to as "Grantee". WITHESSETH WHEREAS, the City is currently involved in a Community Development Block Grant program, a principle goal of which is to benefit low and moderate income persons; and WHEREAS, the Grantee is equipped and willing to provide certain services to the City which will primarily benefit low and moderate income persons and has the necessary expertise in this field for completing the same; and, ~IHEREAS, the City is desirous of having those certain services, hereinafter enumerated, performed by the Grantee; and, lqHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. Department of Housing and Urban Development (HUD); and WHEREAS, no expenditure may be made out of any appropriation awarded such a Grantee unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, in consideration of the mutual obligations of the parties as herein expressed, the parties hereto agree as follows: 1. The term of this agreement shall be for a period of one (1) year, from July 1, 1987, through June 30, 1988, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2. The administration of the Grantee agrees to expend City-appropriated funds to meet bona fide obligations incurred for staff costs, clerical support, travel expenses, office rent, supplies, printing and telephone to provide assistance for the South Bay Homeless Committee in carrying out its adopted Plan of Action. 3. Payment of those City-appropriated funds shall be made to the Grantee through its fiscal agent, United Way of San Diego County, in monthly installments, following receipt by City of cost reimbursement claim forms submitted by Grantee. 4. The Grantee shall maintain all financial records for three years following the year in which it was active. 5. In exchange for those City-appropriated funds, the Grantee agrees to attend all meetings of the South Bay Homeless Committee and provide staff assistance to ensure satisfactory implementation of the Committee's Plan of Action, a copy of which is attached hereto and incorporated herein. -Grantee shall also ensure completion of South Bay Homeless Plan prior to expiration of this contract. Grantee shall also assist other activities of the committee, as requested by the committee, including implementation of the South Bay Homeless Plan if said plan is completed prior to expiration of this contract. 6. The Grantee shall provide the City and the South Bay Homeless Committee with a quarterly report to include the foll owing information: a. Progress accomplished during quarter of South Bay Homeless Committee Plan of Action. b. Grantee tasks performed during quarter to assist South Bay Homeless Committee. c. Grantee expenditure of City funds during quarter. 7. Following receipt of second quarterly report, City shall request the South Bay Homeless Committee to evaluate the performance of Grantee. 8. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 9. The City, at its discretion may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information: staff timesheets indicating hours spent on activities covered by this contract, receipts and other proof of all expenditures financed or reimbursed by City CDBG funds. 10. The Director of Community Development, or his/her designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. 11. The President of Regional. Task Force for the Homeless, or his/her designated representative, shall represent the Grantee in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. 12. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. 13. The Grantee agrees to abide by the requirements of OMB Circular A-102, and specifically Attachment "0", Items 7 and 14. -2- 14. The contract may be terminated or suspended by the City after 60 days notice to the Grantee due to default by the Grantee or the Grantee's inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 15. l~he parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. 16. The Grantee shall account for the use of Block Grant funds separately from other funds, so as to demonstrate that the funds are used for their designated purposes. 17. Any program income derived from Block Grant funds must be reported to City and either returned to City or used for services funded under this contract. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first herein above set forth. CITY OF CHULA VISTA REGIONAL TASK FORCE FOR THE 'HOMELESS Mayo~ ty Chul'a Vista ATTEST: WPC 3001 H -3- SOUTH BAY PLAN OF ACTION I. Develop organization 1. Formalize organizational structure and purpose 2. Expand membership to build cadre of community supporters: Service providers . Public officials (aides) Public administrators - housing, community services Civic leaders (businesses, service clubs, philanthropists) County departments (health, social services, housing) Church groups Geographic representation II. Adopt Work Program 1. Objectives 2. Activities 3. Schedule 4. Division of Tasks III. Assemble South Bay Regional Homeless Plan 1. Statement of goals and objectives 2. Assessment of population and need A. Demographics General population Youth Adu 1 ts Fami 1 i es Special populations Mentally ill Substance abusers Vagrants B. Service utilization (patterns of use, based on information gathered through key informants) Emergency rooms Adult Protective Services Churches Multi service centers and other agencies Law enforcement CMH Outreach teams Offices of public officials - City, County, State and Congressional School District Child Protective Service Department of Social Services Childcare Resource Service Emergency resource programs/agencies Employment Development Department Senior Centers .......... c~ n~n~ emeroencv shelters C. Priority needs (listed according to Common Class. System II) 'Substance abuse services Basic human care needs Case management/Advocacy Commodities Financial assistance Food Housing and shelter Education Employment Health care Mental health care ~ransportation (not included as major category in CCS-II) 3. Selection of priority needs to be addressed (primary issue will be provision of emergency shelter) 4. Review of alternative methods for meeting need, and identification of potential resources: Federal government FEMA V-B Relief Act State government - Emergency Shelter Program funds County government Mental health funds ("Bronzan Bill" monies) Revenue Sharing funds City government - general, CDBG, Redevelopment Tax Increment, Transit Occupancy Tax - Unappropriated Reserve, and housing funds from: Chula Vista Imperial Beach National City City of San Diego 92073, 92154 County of San Diego Private contributions United Way special program funds "Community Club Celebration" (CCC) proceeds Foundation grants 5. Selection of Program Objectives and Strategies 6. Development of Implementation Plan 7. Adoption of Plan and presentation to public officials and key groups