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HomeMy WebLinkAboutAgenda Statement 1973/07/03 Item 08AGENDA ITEM N0. [ 8 CHULA VISTA CITY COUNCIL MEETING OF: July 3, 1973 ITEM TITLE: Resolution - Authorizing Expenditure from Sewer Income Fund, Final Payment for Construction of Sewer Beneath the I-5 Freeway at "G" Street INITIATED BY BACKGROUND Director of Public Works/City Engineer The City Council, by Resolution 5433 on November 18, 1969,. approved an agreement with the State Division of Highways for installation of a sewer crossing at I-5 Freeway and "G" Street. At the time the agreement was approved, District Utility Agreement No. 14994-A, a deposit in the amount of $22,500 was made by the City to the State in accordance with Section II, paragraph 3 of said agreement. Upon receipt of bids and award of contract on November 24, 1970 by the State Division of Highways, the City was notified that its actual cost of constructing the sewer would be $24,350 plus loo for construction engineering and an assessment for indirect charges. $5,000 was budgeted in FY71-72 from the Sewer Income Fund to cover the City's cost of the sewer crossing at the I-5 Freeway and "G" Street. Because the City had not received final billing from the State during FY71-72, $3,863 of the budgeted funds were expended to Cover the City's cost of constructing the sewer in "J" Street from the I-5 Freeway west to the mean high tide line, which was a budgeted project, PW-4-71, in the FY71-72 Capital Improvement Program.. Remaining budgeted funds from the Sewer Income Fund were not carried forward into the 72-73 fiscal year. No funds are presently budgeted to cover the City's cost. The City, on June 13, 1973, received the final billing from the State Division of Highways for the construction of the sewer crossing in (continued on supplemental page) ATTACHED: Resolution [~] Ordinance [ ] Agreement [ ] Plat [ ] See EXHIBITS [X] No. 1 Financial Statement: (continued on supplemental sheet) Commission-Board Recommendation: N.A. Department Head Recommendation: City Council authorize the expenditure of $4,314.17 from the un- appropriated surplus of the Sewer Income Fund to cover the cost of the City's final payment in accordance with Utility Agreement No. 14994-A. ~ City Manager Recommendation: Concur with. Department Head ,~~~a AGENDA ITEM N0. 8 Supplemental Page No. 2 accordance with Section II, paragraph 2 and 3 of the agreement. The City's total cost of constructing the sewer crossing is $26,814.17. Less prior payment in the amount of $22,500, the City must pay an additional $4,314.17. FINANCIAL STATEMENT: Contract Items $24,320.40 Construction Engineering (10~) 2,432.04 Overhead Assessment 61.73 City's Total Cost 26,81 .17 Less prior payment 22,500.00 Requested authorized expenditure from ~,-3 the unappropriated surplus of the Sewer Income Fund There are adequate funds in the account to cover this expenditure. ,f ~ f ~~~ti_.' Fo~~m No. CA~ 102 7=66 CERTIFICATE OF CITY FINANCE OFFICER Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ ~_~ j ~ ? Fund ~~~-v~-z_.- L ti/~ ~> ~-~ -~.- Purpose ~~ ~'t %2~ Bidder y, f ._ /rte-- ~Z. ~ie>~~~`~~ ~ ,~ f'/'mar-.~:.c~,..~ ~ T l ~ ~% finance Officer The City of Chula Vista Date ~ Z L - ~~ By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and oblig- ation to be incurred. by the contract or agreement author- ized by the attached resolution can be incurred without the violation of. any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Finance Officer The City of Chula Vista Date Fund Purpose Bidder By Dept./Activity Certificate No. - ~ ~'o~;~~ No. CA 102. 7-66 CERTIFICATE OF CITY FINANCE OFFICER Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. 7~ Amount $ ~E^ ~ ---' Fund r~ •-r Z ' ,~-~ l"c-~>~: Purpose ~y'~ /J^~Y~~ ~-r~ f• - ~-~-~t~ ~2,- /...3P-~c;~ B i d d e r ~- _~ ~l~'c ~c '-~~ ~ i ~ - f-l.'~- /' ~ _ 33,3 ~ .~-s" ~ ] /~.~~--~ ' ~/_i'' ~ . ~t~ Finance Of_ f icer The City of Chula Vista Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obli~- ation to be incurred. by the contract or agreement author- ized by the attached resolution can be incurred without the violation of. any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of_ the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Finance Of_ f icer The City of Chula Vista Date Fund Purpose Bidder By Dept./Activity Certificate No. ~~ ,~