HomeMy WebLinkAboutAgenda Statement 1973/06/26 Item 09,<
AGENDA ITEM N0. [ g ]
CHULA VISTA CITY COUNCIL MEETING OF: June 26, 1973
ITEM TITLE: Resolution - Approving Agreement for r-ecodification of the
C~t~ Code
INITIATED BY:City Clerk
Rnrur_~niT~.m
On February 27, 1973, the City Council approved Resolution No. 6756
appropriating the sum of $12,000 from Revenue Sharing Funds for re-
codification of the City Code. As Council is aware, serious legal problems
have arisen because of the lack of an updated Code; i.e., the Superior
Court is angry.
Therefore, the City Clerk, Purchasing Agent and City Attorney have met
with several codification firms to discuss proposals for undertaking
this project. A summary of the proposals is attached.
The City received only three proposals, and although the proposal from
Cleveland Smith, a local individual undertaking such work, is substantially
lower than the others, it is not complete and does not, frankly, afford
an assurance of continuing processing which is vital in this area. The
other two proposals are very close except for one prime factor, which we
believe to be of significant importance; that is, that the proposal from
the Book Publishing Company indicates a considerably shorter time period
for completion of the project. Although the project may possibly take
more than one year, discussions with Book Publishing representatives would
indicate that a nine month period is not totally unrealistic, since virtually
all of the numbering and cataloging of ordinances has been accomplished
and the primary effort will be in the area of indexing the Code.
continued
ATTACHED: Resolution [ ~ Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X] No. 1-2
Financial Statement:
$12,000 appropriated from Revenue Sharing Funds
Commission-Board Recommendation:
n/a
Department Head Recommendation:
Approval of agreement
City Manager Recommendation:
Concur with Department Head.
~~~~~
AGENDA ITEM N0. 9
SUPPLEMENTAL PAGE
Therefore, it is the recommendation of the City Clerk and the City Attorney
that the bid be awarded to Book Publishing Company located in Seattle,
Washington. The operation of this company assures us that a representative
will be in the local area at least once a month and that we will receive
highly personalized service.
Bids received were made on two alternatives: 600 pages and 900 pages,
since it has not yet been firmly established what number of pages our
Code will run, although the City Attorney estimates the figure will fall
somewhere between the figure of 600 and 900 pages, with the estimate
being safest at the upper limits.