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HomeMy WebLinkAboutAgenda Statement 1974/10/29 Item 14bAGENDA ITEM N0. [14b ] CHULA VISTA CITY COUNCIL MEETING OF: October 29, 1974 ITEM TITLE: Resolution - Approving Budgetary Accounts for Juvenile Counseling, Education and Investigative Unit Grant No. 1227, Third Year INITIATED BY: Chief of Polic~~^ unnYr_onTr~rn We commenced the third year of this Juvenile Diversion Grant September 1, 1974 and it will terminate August 31, 1975. The total cost for the third year is $39,218. Federal and state funds will be contributed in the amount of $29,133 and the City will contribute matching funds of $10,085. It is necessary to establish the required trust funds and budget accounts necessary to meet recommended accounting procedures as specified in Title I Part C of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, as follows: Estimated Revenues: Account Title Acct. # Amount Total Federal Grant/C.C.C.J. 43-3657 27,600.00 State Grant/C.C.C.J. 43-3661 1,533.00 29,133.00 Estimated Expenditures: Account Title Acct. # Amount Total Salaries and Wages 43-8300-5101 27,600.00 Fringe Benefits 43-8300-5215 1,533.00 ~ 29,133.00 See Continuation Sheet ATTACHED: Resolution [X] Ordinance [ ] Agreement [ ] Plat [ ] See EXHIBITS [X] No. 1 Financial Statement: Refer Page 2 Commission-Board Recommendation: Department Head Recommendation: Approval Recommended City Manager Recommendation: Concur ~V ~, AGENDA ITEM. NO, 14b Page 2 Continuation Juvenile Counseling, Education & Investigative Unit Grant No. 1227, Third Year O.C.J.I'. Fiscal Affairs P~Zanual, Section 1613 requires the local unit of government to appropriate hardmatch contributions. The City Council has previously taken this action in the normal course of the budgetary process. The l.o:al hardmatch requirements are as follows: O1-1820-5101 901.00 Salaries and Wages 01-1820-5285 6,334.00 Fringe Benefits - Grants 01-1820-5287 2,850.00 Support (In Kind) Grants TOTAL 10,085.00 A budgetary transfer request (A-136) will be initiated to establish the above accounts. /~ ~ r, _~ ._ Sri . F2ECE~hV•kD '+ OFFICE CF CRI:~4?DIAL JUSTICE PLAIvI3ING ' JAS ~- ~ 115 GRANT P_Gr'nI~v CR-MIN_Al JUSTICE P.LANIVINC~ 'I'lu~ (rl'I l,,;r. r,f' r'rirninal Jurrt.lc~~ Plann:irg, hE.reinafter des?gnated "OCJP", hereby makes a ,lrrtrrt. awn rrl ref Curidr, l:o Clty Of Chula ~1Sta t:orc~lnafter df~.;i~~nat.ed the "Subgrantee" under the provisions of Title 1, part chnuibur; Crirne Cr~r:trol anti Saf.cr Streets Act of 1968 (PL 90-351} as amendFvd (PL 91-644} , h~~rcinaf*_er dcsignatcd "Safe Streets Act", in the amount and for the pL?'pose and duration r_... a. L. El,i c rrr~fnt aw1t^[:_ JProject Title Contract No. ti ti ~-74 = A12 on ga Juvenile Counseling, Education and Inves , , Project No_ 1227-3 Grant Period 9/1/74 to 8/31/75 Project Director (Name, Address, Telephone) Federal. Amount X27,600 Billy G. Cox, Sergeant (Youth Bureau) state Buy in Chula Vista Police Department $ 1,533 _ 276 Fourth Avenue, Local Hard riatcr~ Chula Vista, California 92010 $1r~;085 Financial Officer (N.:::me, Address, Telephone) Other tlatc~ _0_ Dennis Hackett, Finance Officer Total Pra~ect cost City of Chula Vista 2.76 Fourth Avenue X39,21$ Chula Vista, California 92010 This grant award consists of this title page, hereto as Attachment A and made a par'- hereof, are attached hereto as Attachment B ad made a the application for the grant which is attached and the Standard Grant Award Conditions which part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to acLTniriister the grant project in accordance with the terms and conditions set fort3'i`~in ar incorporated e safe Streets Ac by refez~ence in this grant award and the applicable pro isi ns of ,( - DATE. j/ , i ~PM P~„~Y ~„~~_T _. ~J Official Authorized to `' gn for Subg a tee DeparSm~rt ~, r' .'~^r . ~.. ., Name: A P ~ ~' ~^ ~``~.~ y. _...._ Title : Mayor A.ddress:City of Chula Vista 7~ BY i I _ °~coi~.ditions for exemption set north in State AdministraL-ive Manual Section 1201.13 have beer complied with and this current is exempt from review by t~ze Department of Finance. , _~ DATE ~~_7~ SEP z~619T~ x irector, c~rn ""~~~~T~~ SPECIAL DEPOSIT GE;<IERAL FUND ~J3 ['IJTQD LEAA I M ~.S ~° ~~ ~J Fiscal Y~:ar 73~'~ Fiscal Officer / ~ ,;~ ~~1~~~~~~=.~ .. SS F~°©ject tea. 1227-3 i ec T~ CL~c~,a r v - ~ - - ---- - - -- - OI'C1CT' t0 reverse long--'~='rT"t '~: pnds Of~ ~LI`7'c.27.~..1f~ wz,Z?T1Q.iC:1C:y ail!7. I'CC:Ld1~'~SM and t0 ]1?tprC)78 '~ =%,CI15 W.Lt.:.,.,~ '•1C CCI".t.'i1T11tyy ttilO ~l_ty Of Cillll3. '.riSu= ~1CtiS 'Or,:l!1latCd a YC'.:~•:1 fj31.1 1'•'Zi<}IJ._'1. ~~1C ?Ol1C(3 i~G'D2.Z' u,:en L i::l~ Cil 1'> 11.1 provid0 $. i:.0?'0 COi LJ1CtC scr': ~ C%B ?': tP.A c.i Cis. C~.iVCi2'S~..C)n Gi. ~rGLlt}! `I'C;?1 T}if1 ~2'1.i~11-T'ial ~ll.i~ZC9 SySt.°I"i 2n~ C:t t~iE' S3^.!C t~'..'E,' ~Y'Jti .C1C C2•r1;j ~.. I2~=.Lr'1C2.t 1C:1 a+id trG'ui'"w-^. -Go ~11.S Du~ C2.U CCi7S~_St5 Uf t`ri0 (cry.) Si~T`i!'.T.~'1.:1=-T.~ SCr~ C'1~1"wy (;LJ) Police -gsnt_,, a:.~? ~ ro (2) llon~s~:orn juvenile co,.:se_tors~ Staiiii~~ 'teas ccc:s t):~i}1~ 2Sa1C:d t}li ~'_iiil a x'°Or ~;4n`~..Z2.u=i.G:1 ,~C)i ~+~_C P01)..CE3 llt:~3r ~i;^.:11`i 1rf13_C:: rf',S uli.@C~ J-Il tf~C i::'~.:i'iS9 Ji1C0 Of OnC (l) ~Cr E~Cc-l. n t a:x'~ f Otia (l:) P O1ZC~, ~~>f::7'iS ~rOi:i ~!1C ~I11f OZ :'t ~1': ~ S~.GI7 t.'~ ~;}1C °:=-~ .~s:7t JuvFrile Bureau ~rsich +.~len ccrlsisted o= cnc (1) Ser~•earit a.nd t wee (3) i'o`i~!e ~.?e:::,sg -'l~lis rnaoleus i:ere add.cd thsca (3) Police ~~en:.s and t.:e (2) Juvcnil9 Co~~ls^10:'Ss :%1.oso cr~agcncy cooperation and coordiclat.ior. is bei_n~ d~velo~~d betr:Fen the '~outi~2 :?ureauy Prc~ ~:1.Gi1, -~ ~ ~ : * ••~r ~ o _' 1 u.^. 11L~~..1~.-LZ :~ '.~'. i•,'c,1+a: e, Gi_., sc'r:oo.~.s iad cc,: 2~-`lit~ a~; tc s to l:.or•~ ul~;s' de~rn op d ~~'ioas of.eacil a~-encT in s~7^rin~ ir:div~d~.;.=11 a:-,d ;,reup •col.e.:,s in or~nr ~o ach~.c~•:~ :^~~:~:.~.: 'cs;'slon C)~ yG1±..~1`i2"Oi~i :,:1.^. JUV:'?:11C t/uS~1CC J~'tC?!lo 1ii0 L:i.~.i`'OS:'•:^.d _+'~O..=CC riF?.f':1tS :x2'C c:;S,1.'-'- thfJ t.Nf:n ty (GJ) C1C:1^•ri ~17",j SCt100.1Sy i;ft_GZ'C t.1:C,~II-.-~..~.!9VQ~}}0~ t(l©1.2' ti':C t0 ~: ©SN:tt1P.~ L;OSZi::'TC p,I`2TiLS 1I7 Saret'I} C2.t17,:'-nStll~ :iC!L1 d3''llF; $DLLSCo `I'~1C;~'`"a'1S0 SCT'Si^, aS CC?T!SU~.ta'1t3 t.Cl i,'1=' _-•--, -- (`l. u T,~ .t> t ('' ~• :)_ ,.. lc'-:C:.i f~v~.-., ~,T'~1-1'..;> <i.i i~:~a ... ..~. ~ c.:iS ,-~-..~.... ~'.i1 _ c::) ::i_ .. "- .. .. _..~......-:i s: Ci~..`i tl':i..Cty C~:C:1 dZ5 ti 1C `t, COl"I'%ST%O*1dL~1~ t0 ~I"1 arCa SZ°T"Te:.~ b1'~$ c1u2"i~.Or C.' ~C':11C~'• -'1~.'2 C~O~ (~ SCilO:~l,`~)a ..~~CIl C1~;G:1t SO aSS1;!'ICC~ .13 T'GSJCn:~:.D1.0 I'O:.' r...T.R'.StZ~;c^.i.1.^.:t Ui .z]1:1?~A^~%:-`_^. .• ~)O'~,CIl"L1a1]~' GCl].-;Ql~nt ~ICtS F:i11Ch OCCL'7''111 }'_1S as:,lgned ?,iCa. Ctf rCSpQ;1S1b1i1.tyr %l:i;~, i'_S __._. ft~-rcti ens are eoordi.natecl Frith those of the school in his dis.~.r':.C t. he prcvi das can~- sulif~nt s~srvices to {~-to srheol. in tratters Gf cri^linal justice procedcz-res, govern.:enizl and CO:.~"iiTalZty y0ut~1 SPI'V1CC rCSOlLCCSo The POl1Cn ~.~entS IJ:'OV1d~ preli.*;linary CO'wrl.^>G'1" ~xl€; :,•f prr:--~Iellr:quents a_nd early de? ;..nquents 127 OrCCr t0 1dcn7tlfy :..n C11'~'1~i.:=-11 DrCtiJ1eI:2S and thin IrL!lr;e rei cl'i'ai5 tv i.t?fi Youth ~OL:nSGI'~r or a~:~rGpr ?.s'L tC ~OVCr2'L'~1Cnt~CCIj:1L>1i'~j clvenC~CS Sl}21Ch Off er the partlC'iia2" se~ice Gr T'C:i1f:Cl.ic`f. 5 ?nd::.CaT.Cd• the youtfl 'r71L hopefully perceive the police a~;cnt as both an enforcerlent o`'ficer and as a friend Qr I"CSO'!rrsj ~nrCCT rnnrai~nori yi -~17 }'UL th rrpb~ emSF tZCgdg and ~7elfaT'e• ~Iis progran will serve as a I;a~.al for Police Youth Bureaus ~n this ax'ea as, hist~r-- a.cally, police a~;enc~_es ta'lrour:lout the county have traditional juvenile b,,Lrcaus ~Tit.`7 ~;~e?ted capabili.i:.ies for effective di~T©rsien frofa the Juveniles Justice Syster'sa Tr c, r,rn~-r-nl ^'t,;7±.it;n i `inn Con'iU.Ct"d t.~'.rGli?h t}1C ~;at..~CICr~'1~ Of S2~8Ci_fJ.C da{„a, Ya.i 1U's.'.,S ~ltt7.tL.~;`J' to ~ tS and by COOUCrc;tt3liu !~i'G~.`am CVaI l!~tOI'S • T;lE:re ~•:l l 1 be nOt 5I~-~ ~lif'ica.nt changes from the preceedi.ng years grant in objectives, rlethodology and evalu- ation. . Attachment A _ ;._ _ TL~i•S `=.~~, CC)i;~JI I iOidS '~t_L~lTI`JE l~l - I~~DiREC-! CUSTS vii G~:~,idT A'•d~",~i)~ - t;~ l~;,rr: ~=i; UCJF :'1tdD C'ROF'Oi~(r (`til-S . /1ny indirect costs contained 1n this grant a~~rard are subject to deletion and to change !~y amendments to this grant award as OCJP . shah determine, 'ihe inclusion of Gry indirect costs in this _ - _ gram: ati~~ard does not. inr': irate an,;~j final action or policy of OCJP - to a17o,~r suc~- indire~..t costs as a Hart of this granfi a~:~ard. ~ . • - - r\~TtiCFI~'I~fIT G .~ ~ 1 - ~- -~ ~- `; ~, ~ . 1._ f` s' ~~ Fs - f.S w- ~s a. -• L.v .~ . a. s t *, •~ ~= 6.t t.• . ~ v G~ C' :;• 4_ p t i E~ as ~'~ iJ ~ GJ C r-- `•• .. r.~ o ~' rn s.~ f,} .C •~ L. '+vS •r C.J N ~ N r- Ci GJ r- L.. r •r- d f3 •r N O ~ CJ ~_ U ••- ~ v +~ •~ • • .c O > +-+ s.. •r •r- Q. •~ •yi. is w ru = s_ i. .!~.~ ~ rS rs N 4- CJ ~- •r 1-7 ~ 'a N O S- 5... •r •r •r S.. C U.. dJ ~ Q ~ rt ~ O k~ C- O r3 .C G1 ~~ 'rJ _.^ O ~ O U C C O •~^ •r N Y7 +-~ r C C S~ r ~ O 4O- 4- 4- ~ i. N T1 C n3 '- CJ C) CJ ~ ~ ~ ~ C7 -5-~ ~ CJ ~ m .3 ^ S.. fiJ CT CY •r >> N C ~ i- 'r i-~ ~-` S.. TJ C r3 CJ C ~ ~{ Q1 A ~ `F- CT ~ ~" r-~ ~ r S-. t/~ r3 rS 'C7 .r.. R7 ~-> V L ~ G1 C C L~ ~ cn ~'p 0~4 -c3 v ~ •v c c c f3 ~ s_ .-, J O ci p ~ V-- U •:7 ro v eJ .C~ ~. ~ u N a--~ fJ W rJ r'J CJ C1 C f.. C1. .1] ~ QJ ~~-- U T.3 L rtY ro •r r- rt5 +~ QJ N ~t-~ .:~'D to ~ •r C O C r3 R3 ~ O G7 Ll C v1.-- C '~' O QJ r0 •r U•r.C ~~ U`C7 •r ~ X8-1 (11 +-~ r•f C-~ ~- '-- r' fit CI] -~-~ H cn CL •r C]• .+ ~ rU 'CJ U N •r l7 •r •r L ~~ -C_ L) ~ y.. c,~ c~i a7 ~' -.c_•-•.-~....._._.~....~.._...~...c ~~ ' ~~ \ _ V LL GQ N ~ ~~.\ ~ r Y O ~, ~~~ ~ ~~~~~ \\~\~~\~\ \;,t ~ ~ ~ \ ~~. ~ :.',i ~ {- ~ Rs C O ~ \~ O ~~, \~ F \: ~ ~.. ~\~:' ' •~ ~ M W O tta ~ O e~ ' O in C.1 . ra ~ \ \ \~~ : . N \~\ \ \\~~~. ~\ \\ `\~ , ~ ~ ~~ ~ nl \\~\\~\~~ :~= ~ ~n ~ ~. ~ . \\ ~ ~~; ;v i ~ cn •r-• -~ O N Obi ~~\ \ ~~ ',~. ~` ^ 3 ~ Q ~ Y. ~ ~ ~~~~~~ ~ ~\ CJ O ~ ¢ ~\~ ~\ O ~~i\ \ ~ t ~ \ Z Ot i~ N rr C 'C3 C O O ~ ~ _ `.' ~` O ~'. \. \ ~ \ ~ J j \ ~~~~•`? ^ `\ ~\ ~~~ , U rL2 r ~ ; \~,, •.. \ \\\ 1111 Ol try CO _ ~ \ N ` \~\\ \~\\ ~\ N \ ~ C U ~ ~ ~ ~ \ \ \ \\\~ ! ~ C e \ ~ ~ Q ?- f- lL ~ S ~ ^ ! N J '• ~` ~ \ \ ~\ \ ~~ \~\t \ \\ { \\~ \\~~ ~ \~'• i r o0 CT W W ~ rn ~ r1 r~ ~\, \\ ~~ \' , ~\ '. r{ ~ ~\\ ~ ~ ~\ ~ • ~ ~ ~ j ~ O 'C7 'iJ ~ ~ ~ !~ r-• N J C rn ~ (n ~ O ~ •r- i r-• f I C"7 C: ~ yV J C.11f! C1. n3 U ~ O .r } ~ V: ? CJ C) GL to •C-V ~ ~ _ L. i-- .-.. ~, t7 S.._ O trJ <.~ .`-: L.. i~ 'r" 1-1 ~ ~ j L_L S-- C i L7 `~. !:J H i ~~ ~ ::; r ... ~l ' 7 .:J _.7 ~ C. ~_ ~ O rt C?1 ~_ [L ~ Lt. C 7 t_ ..~;_ f • ~ :Y ?,1. ~'ct~ser.a i Services F/\ ' `Y ~:~ ., .._~____._ _ ~ - -~B~IY-- a r~ Hf1RD Fi,ATCH OTi~~=~ l~. Salar;es ~ ~ ~~ -. ~ ~ - _ .. ;.. y Pa2iCO Dort ~ 7 ~tp5B1 _~ ~ -- ~:U~~>8l 1.~;s>~1. _, . '~zut}. Cotuzselor ~ 1.33920 ~ ~ :t.33920 ~1,33~~ '.~ . .. •~_. .901,0 -- _ - B. benefits olice Agent ~ 32;~ o`' sal-~a.y. lasbbs 1,533 3,13? out:~i Cou:7se]_cr Q 23;~ o~ s<1~ry 3,202 - ..~ 33202 • .~~._..____~:..~..._._..,_._._.~..______...,... _ ~ ~7~ ~`l ~..~........,_. %~ ,' ~ ~~ _~ 2? y ~ ~:~~ t ~ ~- 1 , 533 ~_____ 7 ~ 2 ~~ ~_ ~~...__ . __ hlJa)? ~ti;) i,~:7: ~ 'l ^:'il G.L J r':'~?.I f'Y Fg (, !.:( .. ice;. . };,~;~~~;e 27~~ ;>?bUl hotu•l;;r X 20`30 hotu•s -.zir:i~-~~. ~' ;~].~;>~1~00 ~,:,~ (b,co x )3 ~.~eek~s) 78pc~ uy 2~~8o ao375 }:calih ~;' I._~:'r_, (50.5? :t 13 r;c:ek;,) c%>71~1 b;,r 2C)vG Q3760 l.orYr.~u;~'s come. (3.9> ^cr 100} 57 ~„'; p l;y 2J';0 x27(8 fiot.il•c!~~en d (~,.2^v% G;} 1~3y~(~0 icy 200 c~51~ ~'acat~_on (:1~''J };.curs) Q38>q Ho~.~.d::ys (85 }:curs) O?830 t;.:~fc:~zz Allo~:ance 0100 annu.a:?.} ~ c0!z81 . Total. }iou~•7„y ~ 20:;07? ~ Z ) 1n n s_ n• i. 1. _. ~ei01 ~ ~GE~~ kl'lt`i~; f; tl C11Ul ~. V l"a VC:' _ - G'Jl N~,y:ga 27 ~6~29 houz•1S° :~ 2080 hours annual a ~13~250600 Y.ea~.fh & L_iy c x:)900 Y}orkr~an's cor:,po (b11.3~ Per $100) ~ Q0053 Re tixc~men ~ (8 4?;.l: n) 0~:723 Sick lave (96 hears) ~ X2580 ~'aoat.ior. (80 hours} •~3215U }-Iolic;avs ;88 hours) - ~?35~ Toical }iou.'.•iy ls._ xo278~. : 22, 9p Fringe benefit rates . ~~0 1~ '. f;UCC~l" CJ`,TLGCti~r' 22. Travel ~w~ ~.,_ 'JJ F ~G~~~},~ ~n~~ ,.±,tiz~c~~ } ~7t`,u fE FU1~~; ~ ~ STI,1~ E ~~ ~ LOCA!_ _ J BUY- IN t?P,RC t~;ATCN CTHE~. ___ 1~TOY~t; -- ~- __.___.____~...___.._.~__.._. ~..~.~I ".t~ ___..._,..._ .____ ~_ ~._ _S __ _~ _.. _ -- ;~ -. _.~ _ ,_ _.~_.__ ~~ ~ ..__..a~- ^ ' ~ p' ,TCi!_ NERD M• FEDEi:; - :L GI~DGET CATCGC~icY i~0'rAE F~UiiDS S7I11~F LOCAL OT}? 25. Supplies and ~Jperating Expenses irect costs--costs of a~~~inistra~:,ion F•valuaf~ on of 1;he prc~~ra,^~e 10 U of al sal.arf cf 1 Ia~,ent and 1 Youth ~ _ ~ - -~selor, (2,850)- ~ ~ ~ .. 2,850 - •~ ` -' 2,850 .. 3 - t'OTAL g~ 0 i 2 8 5 ,, _ ` , . ~ r ~~ r -r ~, ! ~ t`'.~i__Zf)T 1__,,.,1~-r-- ~r'__.__.._._ ~ _39._,_2,18 ~_ .`_~~_}_._- __--I._~_',3 .10,085__ ' _~V 27. Percent ~~' Tc,'~al Pr ____.____ ~ ____ ~ ni e c ~; C o s t ~ 100 "' ~ 69 ,~~ ~~~ ~ i ~7' ` '` ~ ` _ _. ____~._._._ ~~ , r. ~ -;' ~ ~' ~ • . ~.-~ , ~.~ 2~, t~ud~et. i;•~r_r~;:ivc~: _ [3e.girt bel~lr a.nd add as many conti+~uation pa.;es . •~tirin,bt~red t~-(~, ~-E~, c~t.c.) ~,~ may be necessary to relate t}.e items budgeted $o [~ro~ic~::t activities and cor7piote the requjred dusts s'icatiUrt ar,d explana- %ion of t:t~e ['project b!~dget. Explai.r~ t:he sources the granthe E~ill utilize for its matching contribution, Enu,.c'rate those proposed expenditure items that rcgtsire prior approval ,. as st~ecified in Eureau of the E3udget Circular A-c37, and in CCGJ s=iscal Affairs ,~latural, so prior app; oval may be considered a~ bite time application is made. _ ~. PERSOtdA[_ SERVICES: .• - ~ ~ 1. .- In the first year grunt p~:riod three (.3) police a~g`nts and one (1) youth• _~ ~~aunselor were added to existing departr;;ental•budgets. The second year ~~•. -provided continuing funds for the same four positions. The-third year •• budget ~~~il l sho~,d fending for only one (1 } agent and the youth counselor. }ioti~;evc3°, ~i t should he noted that the tti•~o agonts listed i n the prior t:•ro years .ti•ti 11 remain i n their same capacity ~~•ai thi n the youth bureau and that • no alteration of the projects goals ti•rill occur. • . .. _ -. SUPPLIES AND OPEf~ATIPdG EXPENSES: •~ ~ ~ . The ~l Oh overhead cost item ~~i 1 l include ad~~~ ni strati on and supervision of ~. 'the project as are11 as clerical costs. It will also saver the cost. of any ,special schools and training for the selected personnel. • EQUIPMEI;1•: • r`done involved for this year. - r -- - - .. ,` •~..., ~ _ ~.g- __ l ~ .~ _ ^% ~ ~, 40, 004 o '~o~ ~ y.. ?~. ~ ~~ ,.1 ~~il StS, F,th 7i-fit f,~ ., . gth 1~+~,t 11f.i~ 1>;_f~ ~I 35 , 874 . 31., 888 4 ~ ~ 1 ~ _ i1 33,, 36 20 5~E?_ ~ 29, 398 27,902 23,916 26, 576 9 30 19 ?.3 254 , .___. ~ -~ ~ 944 15 1y~932 ~~ , ~ , l 16 10 11,958 13 88 7,972 ,966 3.986 6,644 ,~ 3,322' Qthor Sou; cis of Funding .- ~~: ~~. ~~. C ~' ~~' t 3 -DATE AGEtr'GY REQUESTED ~ur; s REQUESTED -"' STATUS OF REQUEST t; ~ - - R _...~...w..-_._.._... 1_~_..~.~. ~ _.._..~_ . __~ ..._.. ~ ~~ _ ~ ~ _ W_.._.. __. ., ~ ~_. ----~ t Juveni~c Counseling • E~,l-ni Counsc~li_nS Ero~ect Eva~.uation . • • Quartex'!y F.eports .; Student Survey 'tests ~rivesti~ations - ~clioo:L Contacts • . Education. C' asses and 7'aLks Community.'Agericy Contacts ... ~Txaini.n„ CJ_asses }~ 1, ~ ~ }: ~X X X X X X X X X J' ~: ~ X X X X Y. }; X X X X ~ ~' - X X ~ X g ~: X • X X ~ X `.a X X X X X X i'. X }; ~ X X X ~ X X X X k X X X X X X X X X X X X }; X X A X ?. h }. X X X ~ X X X X J ~ X _._._- ~ X Y. ~~ ' ~ . R~.- '-/~ PRGCi%:~I~1 NF.1~~~':TIVE This application (OC:Jt' 3 ) coni.ains r_o substantial changes irom t'r~e ast co:rc~~lete rant award (OCJP ;; ~j,~ - „ , Contract No- ~ ~ ~a ) in objectives, etho'c'.ology and evalua~zon. The ~ollo.vir:g sections o~ the previ ous grant acaard referred to above are incorporated into this subsequent year application: _ Objectives: Page Nos~.~~,~ ... ~ . ifethodology: Page Ncs.~~ Evaluation Page Nos'. ~ ~ ~, - '.- Page ~ ~"= .. _ - -.~. RESOLUTION NO. '1512 .. ., RESOLUTION OF TILE CITY COUNCIL OF THE CITY OF CIIULA VISTA APPROVING APPLICATION FOR J.WENILE COUNSELING, EDUCATION AND INVESTIGATION UNIT, GRANT NO. 1227 - TIiIRD YEAR 0 The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the City of Cliula Vista desires to underta}:e a certain project designated as Juvenile Counseling, Education and Investigation (C.E.I.) Unit Grant Proposal Grant Number 1227 - Third Year, to be funded in part from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-355, as amended, PL 91-644, (hereinafter referred to as the Safe Streets Act) administered by the California Council on Criminal Justice (.hereafter referred to as CCCJ). NOW, THEREFORE, BE IT RESOLVED by the City Council of i the City of Chula Vista that the Mayor of the City of Chula Vista is authorized, on its behalf, to submit the attached Application for Grant for Law Enforcement Purposes to CCCJ and is authorized to execute on behalf of the City of-Chula Vista ahe attached Grant Award Contract for law enforcement gurposes including any exten- sions or amendments thereof. - -, BE IT FURTHER RESOLVED that the applicant agrees to pro- vide all matching. funds required. for said .project (including any extension or ar.,endment_thereof) under the Safe Streets Act and the rules and regulations of CCCJ and the Law Enforcement Assistance- Administration and that cash-will be appropriated as required thereby. BE IT FURTHER F.ESOLVED that grant funds received hereunder shall not be used to supplant on-going law enforcement expenditures. Presented by Approved as to form by /~" .~ _ - /s/ :'~ILLIA41 J. CiINTERS Wil iam J. Winters, C ie o George D. Linaberg, City-Attorney Police ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CIIULA VISTA, CALIFORNIA, this 12th day of .'voycr~ber , 197, by the following vote, to-wi~- AYES: Councilmen Hobel Hamilton 1'vde EQdalil,_,sCrco~„_ NAYES: Councilmen None ABSENT: Councilmen None n Mayor o the City o C a ista ATTEST F City C erk STATE OI° CALIFO:~NIP. ) ' COUNTY OF SAN DIF•.GO ) ss. CITY OF C1iULA VISTA ) I, Jennie ~f. Fulasz , City Clerk of the City of Chula Vista, Cali ornia, DO IIL•'P.L•'IIY CEr.TIFY that the above is a full, true and correct copy of Resolution PIo. 7512 . and that the same has not been amended or repealed. DATED 'dove^~~er 19. iQ74 -s' ' ` f' ...~~_ ;' ti { ADDENDUb1 NO. 3 (Revision No. 1) 1. Pursuant to the revision of Penal Code Seca 1380 et seq. on October 1, 1973, the Office of Criminal Justice Planning (OCJP) was established. All references hereinabove to the California Council on Criminal Justice (CCCJ) contained in Attachments to Grant Awards, i.e., Applications, Contractual Provisions, Resolutions, etc., shall be considered as references to OCJP as of January 1, 1974. 2. Paragraph 4 of the Standard Grant Award Conditions is hereby amended to read as follows: "4. .Operation Reports. This grant award is made upon the express condition, in addition to all other terms and conditions contained herein, that the Subgrantee will submit promptly when due to OCJP the following reports: (a) A quarterly report of the operation of the project for each three months of the project, including any extension of this award, beginning with the first month designated in the "Grant Period". Each such quarterly report will be filed on or before the tenth day after the end of each three-month period. If the period covered by the final quarterly report is less than three months, the final quarterly report will be filed by the Subgrantee on or before the tenth day after the end of said final period. (b) Every quarterly report will discuss, in a separate section, the status of the procedures intitiated to assure compliance with the Security and Privacy clause of the Crime Control Act of 1973 (42 U.S.C., Section 3771) where applicable. (c) Each quarterly report will also set forth, in a separate section, the status of the equal employment program in terms of compliance with the LEAA Guidelines (28 CER, Sections 42,301 et seq.) where applicable. (d) A final report on or before the 90th day after the completion of the project, including any extension of this grant award, covering the entire period of the project. (e) Such additional reports in such form and containing such information as either OCJP or LEAA may reasonably require. Each quarterly report and the final report will describe activities and accomplishments during the period covered by the report. Special attention will be given to project phases or stages which have been completed (e.g., initial planning state, completion of preliminary survey effort, purchases of required equipment, staging of picot training programs, etc.). Any special reports, evaluation studies, publications or articles prepared as a result of the operation of the project during the quarter will be attached, and major administrative developments will be covered (changes in personnel, project design, etc.). Problem areas and critical observations as well as project success, will be mentioned and frankly discussed in all of the reports. It is expressly understood and agreed that any funds otherwise due or payable to the subgrantee under this grant award will not be due or payable and this grant award may be terminated if any of the reports which the subgrantee is required to submit to OCJP under the terms and conditions of this grant award are not submitted to OCJP promptly when due, provided that any payment by OCJP to the Subgrantee after the Subgrantee has failed to file with OCJP any such required report when due shall not be considered as grounds for any waiver or estoppel against OCJP." 3. The following provisions are hereby added to the Grant Award Conditions: . Security and Privacy. A. The Subgrantee agrees that except as provided by Federal law other than the Crime Control Act of 1973 (42 U.S.C., Sections 3701 et sect.), none of its officers or employees shall use or reveal any research or statistical information furnished by any person and identifiable to any specific private person for any purpose other than the purpose for which it was obtained. Copies of such information shall be immune from legal process, and shall not, without the consent of the person furnishing such information, be admitted as evidence or used for any purpose in any action, suit, or other judicial or administrative proceedings. B. Criminal history information: (1) The term "criminal history information" includes records and related data, compiled by law enforcement agencies . for purposes of identifying criminal offenders and alleged offenders and maintaining as to such persons summaries of arrest, the nature and disposition of criminal charges, sentencing, confinement, rehabilitation and relAase. (2) If the Subgrantee utilizes "criminal history information", the Subgrantee shall comply with the following: All cr~m~*+al history information collected, stored, or disseminated shall contain, to the maximum extent feasible disposition as well as arrest data where arrest data is included therein. The collection, storage, and dissemination of such information shall take place under procedures reasonably designed to insure that all such information is kept current therein; the Subgrantee and. any contractor or sub-contractor shall assure that the security and privacy of all information is adequately provided for and that such information shall only be used for law enforcement and criminal justice and other lawful purposes. in addition, an individual who believes that criminal history information concerning him contained in an automated system is inaccurate, incomplete, or maintained in violation of the Crime Control Act of 1973, shall upon satisfactory verification of his identity, be entitled to review such information and to obtain a copy of it for the purpose of challenge or correction. C. Any person violating the Security and Privacy provisions contained herein or of the Crime Control Act of 1973 (42, U.S.C., Section 3771 (c), or of any rule, regulation, or order issued thereunder, shall be fined not to exceed $10,000 in addition to any other penalty imposed by law. D. The subgrantee assures that the foregoing provisions of the Security and Privacy clause shall be incorporated, as appropriate, into all contracts, subgrants or sub-contracts. . 1-21-74 ~-~ 7- 3. Evaluation of Prior Year Funding. If the project to be conducted under this grant award or any portion thereof has been conducted with funds granted by CCCJ or LEAA during any period prior to the date of this grant award, a formal evaluation of the project or the applicable portion thereof for any such prior period must be prepared and filed with CCCJ no later than ninety (90) days after the date of this grant award. This evaluation must be written, complete, accurate and must be satisfactory to CCCJ in its sole discretion. If no written evaluation for said prior period is filed with CCCJ within ninety (90- days after the date of this grant award, this grant award shall be terminated upon ten (101 days written notice to the project director. No extensions of said ninety (90) day period will be granted and no evaluations will be permitted to be filed after said period has expired. If a written evaluation for said prior period is filed with CCCJ no later than ninety (90) days after the date of this grant award, the evaluation will be reviewed by CCCJ. CCCJ shall determine in its sole discretion whether or not the evaluation is satisfactory. This determination shall be made no later than one hundred eighty (180) days after the date of this grant award. If CCCJ determines that this evaluation is not satisfactory, this grant award shall be terminated upon ten (10) days written notice to the project director. 4. Reports. This grant award is made upon the express condition, in addition to all other terms and conditions contained herein, that the Subgrantee will submit promptly when due to CCCJ the following reports: (a) A quarterly report of the operation of the project for each three (3) months of the project, including any extension of this award, beginning with the first month designated as the "Duration of Project." Each such quarterly report will be filed on or before the tenth (10th) day after the end of each three (3) month period. If the period covered by the final quarterly report is less than three (3) months, the final quarterly report will be filed by the Subgrantee on or before the tenth (10th) day after the end of said final period. (b) A final report on or before the ninetieth (90th) day after the completion of the project, including any extension of this grant award, covering the entire period of the project. (c) Such additional reports in such form and containing such information as either CCCJ or LEAA may reasonably require. Each quarterly report and the final report will describe activities and accomplishments during the period covered by the report. Special attention will be given to project phases or stages which have been completed (e.g., initial planning stage, completion of preliminary survey effort, purchases of required equipment, staging of pilot training programs, etc.). Any special reports, evaluation studies, publications or articles prepared as a result of the operation of the project during the quarter will be attached, and major administrative developments will be covered (changes in personnel, project design, etc.). Problem areas and critical observations, as well as project success, will be mentioned and frankly discussed in all of the reports. It is expressly understood and agreed that any .funds otherwise due or payable to the Subgrantee under this grant award will not be due or payable and this grant award may be terminated if any of the reports which the Subgrantee is required to submit to CCCJ under the terms and conditions of this grant award are not submitted to CCCJ promptly when due, provided that any payment by CCCJ to the Subgrantee after the Subgrantee has failed to file with CCCJ any such required report when due shall not be considered as grounds for any waiver or estoppel against CCCJ. 5. Obligation of Grant Funds. Grant funds may not, without prior written approval by CCCJ, be obligated prior to the effective date or subsequent to the termination date of the grant period. Obligations outstanding as of the termination date shall be liquidated within ninety (90- days. Such obligations must be related to goods or services provided and utilized within the grant period. 6. Written Approval of Changes. Subgrantees must obtain prior written approval from CCCJ for major project changes. These include: (a) Changes of substance in the project activities, designs or research plans set forth in this grant award; (b) Changes of key professional personnel identified in this grant award; (c) Changes in the approved project budget as required by the CCCJ Fiscal Affairs Manual. 7. Fiscal Regulations. The fiscal administration of grants is subject to all rules, regulations and policies concerning accounting and records, payment of funds, cost allowability, submission of financial reports, and the like, prescribed by CCCJ or LEAA, and as amended from time to time, including those set forth in the CCCJ Fiscal Affairs Manual. 8. Performance Bond. All Subgrantees who are not units of city, county, or state- governments are required to bond within thirty (30) days after final execution of this grant award all individuals who will receive or disburse grant funds. The amount of the bond will be at least fifty percent (50%) of the total grant award. -2- ,~~ _/ :~J ~/ ~v ~~ l.= V CALIFORNIA COUNCIL ON CRIMINAL J~JSTICE Standard 1. General Grant Award Conditions a. Subgrantee agrees that the funds awarded pursuant to this grant award will be used in accordance with all the terms and conditions set forth in or incorporated by reference in: (1- this grant award (which includes the title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and these Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof; (2) the CCCJ Fiscal Affairs Manual, as amended from time to time, which is hereby incor- porated in these Grant Conditions; and (3) the Safe Streets Act. b. Subgrantee agrees that funds awarded pursuant to this grant award will be used to supplement and not to supplant funds otherwise made available for law enforcement purposes, and to the extent possible, will be used to increase such funds. c. Subgrantee agrees to make available and to expend from non-federal sources adequate resources to meet the matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and requirements of the Law Enforcement Assistance Administration, hereinafter called "LEAA". d. Subgrantee understands that the award of this grant in no way assures or implies continuation of funding beyond the project duration indicated in this grant award. 2. Delay in Initiating Project. If the project has not been initiated and operated in accordance with this grant award within sixty (60) days after the commencement date of this grant award, the Subgrantee shall submit a report, no later than ten (10) days after the expiration of said sixty (60) day period, to CCCJ indicating the steps taken to initiate the project, the reasons for the delay and the expected starting date. If the project is not fully operating in accordance with the terms of this grant award within ninety (90) days after the commencement date of this grant award, the Subgrantee shall submit a further report, within ten (101 days after the expiration of said ninety (90) day period, to CCCJ describing the delay in project implementation, at which time CCCJ may cancel the project and redistribute the grant award funds to other project areas. The CCCJ, where warranted by extenuating circumstances, may request approval from the LEAA Regional Office to extend the implementation date of the project past the 90 day period. If no written report is filed with CCCJ as required above, the grant award shall be terminated upon ten (10) days written notice to the project director. No extensions of these periods will be granted and no reports will be permitted to be filed after the period has expired. ATTACHMENT B 9. Utilization and Payment of Funds. Subyrantee agrees to establish fiscal control and fund accounting procedures which assure proper disburserr~ent of, and accounting for, the grant Funds and the required non-federal expenditures; such disbursement and accounting procedures shall meet the requirements of the State of California to the federal government as specified in the Safe Streets Act and the CCCJ Fiscal Affairs Manual. Funds awarded are to be expended only for purposes and activities covered by this grant award. Project funds will be made available by CCCJ on the basis of periodic requests and estimates of fund needs submitted by the Subgrantee. Grant funds which have been disallowed as a result of audit will be recovered through direct contact with the Subgrantee, right of off-set with the State Controller's Office, or through other appropriate legal means. 10. Allowable Costs. The allowability of costs incurred under any grant shall be determined in accordance with the general princilSles of allowability and standards for selected cost items set forth in Bureau of Budget Circular No. A-87, "Principles for Determining Costs Applicable to Grants and Contracts with State and Local Governments" (May 9, 19681, as further defined and delimited in these Grant Conditions and in the CCCJ Fiscal Affairs Manual. Any expenditure of funds by the Subgrantee which exceeds the total cost estimate for any major budget category in this grant award by fifteen percent (15%) or more of said total cost estimate, or by an amount of Five Thousand Dollars ($5,0001, whichever is less will be permitted only after written approval of CCCJ. 11. Project Income. All interest on grant funds received by the Subgrantee must be accounted for and returned to CCCJ. At the end of the grant period, such interest shall be paid to CCCJ. All other income derived at any time from the use of grant funds or as a result of conduct of the grant project (including, but not limited to: Sale of publications, royalties, income derived from distribution of publications or materials, registration fees or service charges on fees) must be accounted for and shall be applied to project purposes. If the total amount of such other income which is not applied to project purposes exceeds Two Hundred Dollars ($200) and if such other income has not been applied to project purposes for a period of one year after the termination of this project, the State of California shall meet and confer with the Subgrantee to discuss other agreements for the application of such other income. In the absence of other specific agreements between the State of California and the Subgrantee, such other income shall be returned to the State of California. 12. Income from Other Sources. All income from other sources, such as contributions, donations or funds from other grant programs, must be accounted for and reported to CCCJ. No other federal funds will he received or used for the portions of the project funded by CCCJ and the Subgrantee must so certify. 13. Maintenance of Records. All required records must be maintained for a period of three (31 Years after termina- tion of the grant or until afederally-approved audit is completed. 14. Inspection and Audit. The CCCJ, the LEAA, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access for purpose of audit and examination to any books, documents, papers and records of the Subgrantee, and to the relevant books and records of the Subgrantee's contractors, as provided in Section 521 of the Safe Streets Act. A provision to this effect will be included in all agreements or other arrangements for implementation of this project. 15. Title to Property. Title to property acquired in whole or in part with grant funds shall vest in the Subgrantee, subject to divestment at the option of CCCJ. Said option shall be exercised within one hundred twenty (120) days after the end of the grant period or termination of the grant by giving written notice to the Subgrantee. Upon the exercise of such option, title to such property may be transferred to CCCJ or others in accordance with the provisions of Office of Management and Budget Circular No. A-102 (dated October 19, 19711, Attachment N and applicable provisions of the LEAA Financial Guide, the CCCJ Fiscal Affairs Manual, and other regulations of LEAA and CCCJ. Subgrantees shall exercise due care in the use, maintenance, protection and preservation of all such property during the period of project use. 16. Copyrights and Rights in Data. Where activities supported by this grant produce original computer programs, writing, sound recordings, pictorial reproductions, drawings or other graphical representation and works of any similar nature (the term computer programs includes executable computer programs and supporting data in any form), the CCCJ and the LEAA shall have the right to use, duplicate and disclose, in whole or in part, in any manner for any purpose whatsoever, and to authorize others to do so. If the material is subject to copyright, the Subgrantee may copyright such, but the CCCJ and the LEAA shall have aroyalty-free, non-exclusive, and irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so. The Subgrantee shall include this condition in all contracts of employment, consultant's agreements, and contracts, which will be paid for in whole or in part out of grant funds made available by this grant award. -3- 17. Publications. CCCJ and LEAA shall have the right to require the Subgrantee or its contractors not to publish, and the Subgrantee or its contractors thereupon shall refrain from publishing original books, manuals, films or other copyrightable material produced by activities supported by this grant award, whether copyrighted or not, that may be designated by either the CCCJ or the LEAA. Such right shall be exercised by addressing written notice to that effect to the project director and the Subgrantee, and to the contractor in the case of a publication notice from the contractor. Before publishing any materials produced by activities supported by this grant award, the Subgrantee or its contractor shall notify LEAA and CCCJ sixty (60) days in advance of any such publication. If CCCJ and LEAA fail to exercise the right to prohibit publication as set forth above within sixty (60) days of the receipt of the notice of intent to publish, the Subgrantee or the contractor may publish said material. The Subgrantee or its contractor shall furnish to CCCJ twenty (20) copies of the materials so published. Any publication by the Subgrantee or its contractor shall include on the title page the following standard disclaimer: "The preparation of these materials was financially aided through a federal grant from the Law Enforcement Assistance Administration and the California Council on Criminal Justice under the Omnibus Crime Control and Safe Streets Act of 1968, as amended. The opinions, findings, and conclusions in this publication are those of the author and are not necessarily those of CCCJ or LEAA." 18. Patents. tf any discovery or invention arises or is developed in the course of or as a result of work performed under this grant, the Subgrantee shall refer the discovery or invention to CCCJ. The Subgrantee hereby agrees that determinations of rights to inventions made under this grant shall be made by LEAA, or its duly authorized representative, who shall have the sole and exclusive powers to determine whether or not and where a patent application should be filed and to determine the disposition of all rights in such inventions, including title to and license rights under any patent application or patent which may issue thereon. The determination of the LEAA, or its duly authorized representative, shall be accepted as final. In addition, the Subgrantee agrees and otherwise recognizes that the CCCJ and the LEAA shall acquire at least an irrevocable, non-exclusive, and royalty-free license to practice and have practiced throughout the world for governmental purposes any invention made in the course of or under this grant. The Subgrantee shall include this condition in all contracts of employment, consultant's agreements, and contracts, which will be paid for in whole or in part out of grant funds made available by this grant award. The Subgrantee in his final report shall identify any such discovery or invention or shall certify that there are no such inventions or discoveries. 19. Assurance of Compliance with Civil Rights Laws. a. The Subgrantee hereby assures that it will comply and will insure compliance by its contractors with Title VI of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to regulations of the Department of Justice (28 CF R 42) and the LEAA thereunder issued pursuant to that title to the end that no person shall, on the grounds of race, creed, color, sex or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this grant award or under any project, program, or activity supported by this grant. The Subgrantee further will comply with and insure compliance by its contractors with Justice Department Equal Employment Regulation in federally-assisted programs (28 CFR Part 42, Subpart D) to the end that employment discrimination in such programs on the grounds of race, color, creed, sex, or national origin shall be eliminated. As required by Section 518(b) of the Safe Streets Act, this grant condition shall not be interpreted to require the imposition on grant-supported projects of any percentage ratio. quota system or other program to achieve racial balance or eliminate racial imbalance in a law enforcement agency. The Subgrantee recognizes the right of the United States to seek judicial enforcement of the foregoing covenants against discrimination and will include a similar covenant in its contracts assuring the right of the United States to seek such judicial enforcement. b. If this grant award provides for payment to the Subgrantee in excess of $10,000, the Subgrantee shall comply with Executive Order No. 11246, entitled "Equal Employment Opportunity," as supplemented. The Subgrantee shall be required to have an affirmative action plan which declares that it does not discriminate on the basis of race, color, religion, creed, national origin, sex, and age and which specifies gials and target dates to assure the implementation of equal employment. 20. Government Not Obligated to Third Parties Other Than Subgrantees. The Subgrantee may procure from third parties materials, supplies, services, or equipment for the conduct of the grant project, provided that such procurement complies with the minimum procurement standards set forth in the CCCJ Fiscal Affairs Manual and applicable federal regulations when such procurement contracts are not contrary to law and do not violate any of the other conditions of this grant award. Neither LEAA nor CCCJ shall be obligated or liable to any party other than the Subgrantee and only in accordance with the terms and conditions of this grant award. -4- of the votes of planning councils, including dissenting member's votes. The Subgrantee will include in any contract involving grant funds a condition requiring the contractor to comply with the requirements of this paragraph. 26. Contract Work Hour and Safety Standard Act. If any portion of this grant award will involve employment of mechanics or laborers in excess of Two Thousand Five Hundred Dollars ($2,500) (or in excess of Two Thousand Dollars ($2,0001 for construction projects, Subgrantee agrees: (1) That each mechanic and laborer will have his wages computed on the basis of a standard work day of eight 181 hours and a standard work week of forty (40) hours. Work in excess of the standard work week or day is permissible, provided that the worker is compensated at the rate of not less than one and one-half (1'h) times the basic rate of pay for all hours worked in excess of eight (8) hours in any calendar day or forty (40) hours in the work week. (2) That no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health and safety as determined under construction, safety and health standards promulgated by the Secretary of Labor by regulation (29 C.F.R. 1518). Since this grant award is partially funded by federal funds, the Contract Work Hours and Safety Standard Act, 40 U.S.C. 327, et. al., is applicable, and will be complied with fully. 27. College and University Special Condition. No part of the funds appropriated under this grant award shall be used to provide aloan, agrant, -the salary of, or any remuneration whatever to any individual applying for admission, attending, employed by, teaching at or doing research at an institution of higher education who has engaged in conduct on or after August 1, 1969, which involves the use of (or the assistance of others in the use of) force or the threat of force of the seizure of property under the control of an institution of higher education, to require or prevent the availability of certain curriculum, or to prevent the faculty, administrative officials or students in such institution from engaging in their duties or pursuing their studies at such institution. 28. Wage-Price Guidelines. The Subgrantee and its contractors will comply with applicable regulations and standards of the Cost of Living Council in establishing wages and prices. This grant award constitutes a certification by the Subgrantee and the submittal of an invoice or voucher for property, goods, or services furnished by the Subgrantee's contractors, shall constitute a certification by the contractor that amounts to be paid do not exceed maximum allowable levels authorized by the Cost of Living Council regulations or standards. Violations shall be reported to CCCJ and the local Internal Revenue Service field office. 29. Conditions Applicable to Part E Grants. If any portion of the grant project is funded with Part E funds, the following conditions apply: a. The title and control of Part E funds and title to property may not be transferred to private agencies, profit-making or otherwise, even though these may be utilized in the implementation of Part E efforts including the purchase of services and Part E funds and property will not be diverted to other than correctional uses. b. Subgrantees of Part E funds assure that personnel standards and programs of the institutions and facilities will reflect advanced practices. c. To insure that Subgrantees are engaging in projects and programs to improve the recruiting, organization, training, and education of personnel employed in correctional activities, including those of probation, parole and rehabilitation, the following minimum requirement shall be met in Part E grants: (1) At least eighty 180) hours recruit training, at entry into duty or during the first year of tenure, for both guards and correctional officers on the one hand and probation and parole officers on the other, and (2) At least twenty (20) hours of in-service or refresher training per year for all such correctional personnel with more than one year of tenure. 30. Grants for Computerized Systems. If any portion of this grant involves the establishment, maintenance or upgrading of a computerized system, the Subgrantee agrees: a. To ensure that adequate provisions are made for system security, the protection of individual privacy and the insurance of integrity and accuracy of data collection. Within 90 days of receipt of award, the subgrantee shall submit to CCCJ its plan for insuring the security of information maintained in the system and assurances providing for consideration of the rights of privacy. The Project Search Technical Report No. 2 (Security and Privacy Considerations in Criminal History Information Systems) shall be used as a guide. -6- 21, Third Party Contract. If any part of the project described in Attachment A is not performed directly by the Subgrantee, the Subgrantee shall enter into a written agreement in accordance with the applicable procurement standards for the administration thereof. Any contract or agreerrrent entered into by the Subgrantee in connection with performance of this grant award shall provide that the Subgrantee will retain ultimate control and responsibility for the grant project and that the contractor shall be bound by these grant conditions and all other requirements applicable to the Subgrantee in the conduct of the project. All such contracts and agreements requiring payment in excess of One Hundred Thousand Dollars ($100,000) will not be considered an allowable cost item unless prior written approval is obtained from CCCJ for each of the following: (a- The request for proposal or other similar document constituting an invitation to bid, the bid conference and the bidder's oral presentation; or, (b) Negotiated bids or waiver of competitive bidding; and Ic1 The written proposal submitted by the successful bidder; and (d- The contract executed between the Subgrantee and the contractor. All such contracts requiring payment in excess of Ten Thousand Dollars ($10,000) but less than One Hundred Thousand Dollars ($100,000) may be subject to the requirements set fortis above. The CCCJ will select, in a manner it shall determine, ten percent (10%) of the total number of such contracts entered into by all CCCJ Subgrantees for review and approval as outlined above. A Subgrantee whose contract is selected as one of the ten percent (10'~L) of such class of contracts will be promptly notified in writing by CCCJ prior to the preparation of any requests for proposals or other invitations to bid, or other negotiated bidding. All such contracts to be executed by Subgrantees who are private agencies and which require payment in excess of Ten Thousand Dollars ($10,000) must first obtain written approval from CCCJ of the proposal or other bid submitted by the successful bidder and of the contract executed between the .Subgrantee and the contractor. Approval in advance by CCCJ of any such contract mentioned above is not intended to be, and will not be construed to be, a waiver of any other provision or right of CCCJ provided in this grant award. 22. Termination of Funds. a. This grant may be terminated, or funds recovered, or fund payments discontinued by CCCJ or LEAA where either finds a substantial failure to comply with the terms and conditions of this gr-ant award, or of the Safe Streets Act and the regulations promulgated thereunder. Any such termination shall become effec- tive after written notice to the Subgrantee and shall be subject to the applicable review procedures pursuant to Sections 303(7), 509, 510, or 511 of the Safe Streets Act. b. If for any reason the Federal government terminates its grant to CCCJ or fails to pay the full amount of the grant award it has made to CCCJ this grant award may be terminated or reduced in the discretion of CCCJ, provided, however, that no such reduction or termination shall apply to allowable costs already incurred by the Subgrantee to the extent that Federal grant funds are available to CCCJ for payment of such costs. No liability shall, in any event, be incurred by CCCJ or by the State of California under this grant award beyond monies available for the purposes thereof. 23. Conflict of Interest. No public official or employee of the State or a unit of local government in which a CCCJ-funded program is situated who exercises any functions or responsibilities in connection with the review or approval of the program funding or performs any duties under the program may participate in an administrative decision with respect to the program if such a decision can be expected to result in any benefit or remuneration, such as a royalty, commission, contingent fee, brokerage fee, dividend or other benefits or income, to him or any member of his immediate family. 24. Criminal Penalties. The Safe Streets Act provides, in part, as follows: "Whoever embezzles, willfully misapplies, steals or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other form of assistance pursuant to this title, whether received directly or indirectly from the Administration, shall be fined not more than $10,000 or imprisoned for not more than five years, or both. Whoever knowingly and willfully falsifies, conceals or covers up by trick, scheme or device, any material fact in any application for assistance submitted pursuant to this title or in any records required to be maintained pursuant to this title shall be subject to prosecution under the provisions of Section 1001, of Title 18, United States Code. Any law enforcement program or project underwritten, in whole or in part, by any grant, or contract or other form of assistance pursuant to this title, whether received directly or indirectly from the Administration, shall be subject to the provisions of Section 371 of Title 18, United States Code." 25. Public Availability of Information. The Subgrantee and its contractors shall comply with the requirements of Sections 6250-6260 of the Government Code of the State of California and the LEAA Guide for Comprehensive Law Enforcement P/anning and Action Grants relating to the availability to the public of identifiable records or other documents that are pertinent t.o the receipt or expenditure of grant funds and the availability of records -5- 35. Notices. All written notices pursuant to this grant award shall be given by addressing the same as follows and depositing the same in the U.S. mail, postage prepaid: CCCJ: Robert H. Lawson, Executive Director California Council on Criminal Justice 7171 Bowling Drive Sacramento, California 95823 Subgrantee: To the grantee named on the face sheet hereof at the address stated therein. Project To the project director named on the face sheet hereof at the address stated therein unless Director: written notice of any change therein has been received from the Subgrantee prior to the time said notice is to be given, in which event, said notice shall be sent in accordance with said written changes. Nothing herein contained shall preclude the giving of any notice by personal service. The address to which notice shall be mailed as set forth above to either party may be changed by written notice given by such party in the manner set forth above. 36. Amendments. No alteration or variation of the terms of this grant award shall be valid unless made in writing. and signed by CCCJ and the Subgrantee, and no oral understanding or agreement not incorporated herein shall be binding on either CCCJ or the Subgrantee. -8- i' =~= b. To coordinate development of the program with any compatible multistate effort to secure the benefits of exchange of data and the use of standard reporting formats and definition, to enhance the benefits and potentials of its information systems facilities and provide needed interface with National Criminal Justice Information Systems. c. That all computer software produced under this grant will be made available to LEAA for transfer to authorized users in the criminal justice community without cost other than that directly associated with the transfer. Systems will be documented in sufficient detail to enable a competent data processing staff to adapt the system, or portions thereof, to usage on a computer of similar size and configuration, of any manufacturer. d. To provide a complete copy of documentation to the applicable Regional Office (unless the Regional Administrator of that office has waived this requirement) and a complete copy to the Systems Development Division, Office of Criminal Justice Assistance, Law Enforcement Assistance Administration. Documentation will include but not be limited to System Description, Operating Instructions, User Instructions, Program Maintenance Instructions, input forms, file descriptions, report formats, program listings and flow charts for the system and programs. e. That whenever possible, all application programs will be written in ANS COBOL in order that they may be transferred readily to another authorized user. Where the nature of the task requires a scientific programming language, ANS FORTRAN may be used. f. To avail itself, to the maximum extent practicable, of computer software already produced and available without charge and to insure that reasonable effort is extended in this area, LEAA publications and Regional Systems Specialist should be consulted. 31. Clean Air Act Violations. In accordance with the provisions of the Clean Air Act, 42 U.S.C. 1857, et. seq., as amended by P.L. 91-604; and Executive Order 11602, the Subgrantee agrees contracts will not be made with parties convicted of any offense under the Clean Air Act. 32. Use of Airplanes and Helicopters. Airplanes and helicopters purchases in whole or in part with grant funds must be used for the purposes stated in this grant award and may not be used for non-law enforcement purposes by state or local officials. If this grant award deals with any equipment or technicians similar in nature and function to those available in any pools of such equipment or technicians existing in the Department of Justice of the State of California, the Subgrantee agrees whenever possible to fully utilize any such pools so available. 33. Educational Support. The Subgrantee assures that no person shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity funded in whole or in part in accordance with this grant award with the exception of the qualifications set forth in Title IX, Section 901(a) of P.L. 92-318. 34. Identification of Source of Material. All published material and written reports submitted under this grant award or in conjunction with contracts under this grant award must be originally developed material unless otherwise specifically provided in this grant award agreement. When material not originally developed is included in a report or other published material, the source of such material must be identified. This identification may be in the body of the report or by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. -7-