HomeMy WebLinkAboutAgenda Statement 1973/01/16 Item 06CHULA VISTA CITY COUNCIL MEETING OF
ITEM TITLE
INITIATED BY
R~('1C(:R(ITTNTI
January 16, 1973
AGENDA ITEM N0. [ 6 ]
Resolution - Establishing Policy for Approval of Change Orders
by Director of Public Works
Director of Public Works/City Engineer
On Most projects involving the construction of improvements it becomes
apparent during the course of work that certain changes must be made in
the contract to obtain the finished product in its originally desired form.
These changes may be necessary for a variety of reasons, including the
discovery of unreported underground facilities or previously unknown sub-
surface conditions, revision in line or grade to satisfy some changed
condition, correction of some omission in the project plans or specifi-
cations, or revising the project limits, pay quantities or length of time
allowed for completion of the project.
Some of these items are sufficiently important to warrant the attention of
the City Council. Generally, however, the changes are of a minor nature
which do not change the scope of the project or in any way affect the
public health, safety and welfare.
It is suggested that delegating the authority to approve these minor
changes to the Director of Public Works would result in significantly
expediting these projects and would simultaneously relieve the City
Council of the task of reviewing changes of little consequence as a
matter of form.
It is proposed that limited authority be delegated to the Director of
Public Works to approve change orders as follows:
(continued on supplemental sheet)
ATTACHED: Resolution [ X] Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X?~ No. 1
Financial Statement:
N.A.
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
That the City Council establish a policy delegating limited authority
for approval of change orders to the Director of Public Works.
City Manager Recommendation: Recommend approval
~~
SUPPLEMENTAL SHEET 1 - A(SSENDA ITEM 6
BACKGROUND (Continued)
1. All change orders must be processed in accordance with
applicable project specifications.
2. No single change order shall increase or decrease the original
contract amount by more than $1,000.
3. The aggregate of all change orders, including those for
differences between estimated and actual quantities, shall not increase
the contract amount by more than the percentage amount specified
below:
Original
Contract Range
Up to $100,000
$100,000 to $1,000,000
More than $1,000,000
Maximum Aggregate
Percentage Increase
100
50
20
4. All change orders involving: a. changing the scope of the
project; b. increases of contract amounts greater than outlined above;
c. increases in time allowed for completion of project, or d. con-
cerning aspects involving the public health, safety or welfare, shall
be submitted to the City Council for consideration.