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HomeMy WebLinkAboutReso 1973-6759Foam No. 342 Rev. 9-71 RESOLUTION NO. 6759 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VI5TA AND THE CITY OF IMPERIAL BEACH FOR DATA PROCESSING SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does. hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and THE CITY OF IMPERIAL BEACH, a municipal corporation, for data processing services dated the 27th day of February , 19 73 , a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed toyexecute said agreement for. and on behalf of the City of Chula Vista. Presente by .~ ,'~ ~`/Gordon K. Grant, Director of Finance Approved as to form by George D. indberg, City Attorn ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 27th day of Februarv , 19_73 , by the following vote, to-wit: AYES : Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl NAYES : Councilmen None ABSENT: Councilmen None ATTE: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, , City Clerk of the City of Chula Vista, Cali ornia, DO H REBY CERTIFY that the above is a full, true and correct copy of Resolution No. , and that the. same has not been amended or repealed. DATED City Clerk AGREEh~"ENT FOR DATA PROCESSING SEF,VICES FOR THE CITY OF IMPERIAL BEACH E3Y THE CITY OF CFII_iLA VISTA TH I S AGREEh^ENT i s made by THE C I TY OF CHULA V I S'1-A, a municipal corporation, herein called "City," and THE CITY OF I ~~1PEP.1 AL BEACH, a mun i c i pa I corporat i on, here i n ca I I ed "Imperial Beach". f R E C I T A L S ' A, This agreement involves a unique arrangement among and between municipalities. B. Imperial Beach desires to computer process its pay- ; ~ ~ ~ roll. C. City presently has the ability to computer process the payroll of Imperial Beach. D, This agreement's purpose is to mesh and coordinate City's computer ability with Imperial Beach's payroll needs in an atmosphere of mutual cooperation without unduly jeopardizing rights nor increasing liabilities for either City or Imperial Beach. E, City will perform said computer processing pursuant to the terms of this agreement. F. City Finance Department is authorized to provide additional data processing services at prevailing rates when requested by Imperial Beach. NOW, THEREFORE, in consideration of the mutual obligations of the parties as herein expressed, City and Imperial Beach agree as follows; I. The following terms shall have the meanings respecl~ively ascribe) to them ti~rhen such terms are used in this agreement; ----. "~ ~/~~~ r a. "Systems and programming maintenance" shall mean the activity of altering existing computer programs or adding new computer programs which are agreed to by both parties, b. "Computer processing" shall mean the total time it takes to process data supplied according to a preconceived plan and produce acceptable results, in- eluding, but not limited to, the computer operator's time, computer running time and time required for paper form and disk pack changes, c. "Key punch" shall mean the punching of holes into a card by the use of a keypunch machine, said holes to represent coded data to be used as input source material for the computer. d. "Key verify" shall mean the process of verifying by use of a keypunch machine that correct procedures were used during the keypunching operation. 2. Imperial Beach agrees to do the following; a. Deliver all relevant input data to be used in the computers by City in computer processing Imperial Beach's payroll to Data Processing Control Desk in City, as provided in Exhibit A attached hereto and incorporated herein by reference as though fully set forth, -2- ~`, -, ~ . .~~1 , i j f' L~ b. Fick up all output of the above-mentioned computer processed payroll. at the Data Processing Control Desk, c, Perform all manua_1 processing required by the payroll system of Imperial Beach. d. Provide all_ tapes, F?-2 forms, payroll register form, time sheets and check blanks and any other paper material necessary for the computer processing of Imperial Beach's payroll. e. Provide three-ring binders for the purpose of holding systems documentation and pressboard nylon post binders for program ]_istings. 3. City agrees to do the following: a. Computer process the payroll system for Imperial Beach up to Imperial Beach's present requirements, as stated in Systems Documentation in City's Data Processing Department, the output of said computer processing to include, but not be limited by, that list of reports attached hereto as Exhibit B and incorporated herein by reference as though fully set forth. b. Exercise reasonable care in the processing of • the above-mentioned payroll. c. Exercise reasonable care in the handling of all input data supplied by Imperial Beach in order that all -3- data required by Imperial Beach, as set forth in Systems Documentation in City's Data Processing Department, be preserved; but if vandal-proof or fireproof data storage is required by Imperial Beach, Imperial Beach will provide an appropriate safe. d. Create computer back-up files for Imperial Beach in the same manner and to the same extent that Cit}- creates back-up files for its own system. e. Provide maintenance of computer systems and programming as City personnel and equipment become available during regular working hours, f, Make all reasonable efforts to comply with schedule requirements as set forth in Exhibit A. 4. In consideration for the above-mentioned services which City will perform, Imperial Beach agrees to pay City between the fifteenth (15th) day and the end of each month, a sum of money computed according to the Fee Schedule attached hereto as Exhibit C a.nd incorporated herein by reference as though fully set forth. Exhibit C may be revised at any time unilaterally by City by serving a copy of the revised Exhibit •C, bearing the date of revision and the date when such new fees will become effective, in no case to be earlier than forty-five (45) days from and after the date of service, on the rlanager and Clerk of the City of Imperial Beach. Reference hereinafter to Exhibit C shall include any of its revisions as above provided. -4- '~ f _~ ,_ 5. Production schedules for the above-mentioned data processing services are outlined in Exhibit A. Exhibit A may be revised from time to time by the mutual agreement of the parties in writing, submitted at least ten (10) days prior to imalementation of said revised Exhibit A to the Clerks of the respective cities. Imperial Beach will alter. its manual. schedules to meet City computer schedule requirements. 6. Imperial Beach shall indemnify and hold City harmless from all claims and demands of any description arising out of the performance of this agreement result- ing in money damages and brought by or f.or the bexiefit of an employee or resident of Imperial Beach, to the extent that such claims or demands are alleged to be the result of an error, omission, intentional or negligent act of any person employed by City. Imperial Beach further agrees to pay reasonable atto.rney`s fees and court costs in the defense of any action alleged to have arisen through the performance of this agreement, regardless of its outcome, brought by or for the benefit of an employee , or resident of Imperial Beach, to the extent that such claims or demands within such action are alleged to be the result of an error, omission, intentional or negligent act of any person employed by City. 7. Imperial. Beach agrees that it shall not proceed against City for any computer malfunction or any human error, whether intentional., negligent or otherwise, which is -5- ~ , ~-~ .'7- `, occasioned through the performance of this agreement, nor shall Imperial Beach proceed against City for failure to comply with this agreement if such failure is occasioned by circumstances beyond City's control, such as employee wall:-outs, strikes or other activity, Nothing in paragraphs 6 and 7 affect other contractual rights o:' duties estab- lished by this agreement. 8. This agreement may be terminated by either party by giving thirty (30) days written notice of in- tention to terminate to the Clerk of the legislative body of the other party but, at the option of Imperial Beach, said termination date may be extended to sixty (60) days written notice of intention to terminate, 9. Nothing in this agreement shall alter any duty, responsibility, right or privilege which either City or Imperial Beach has and which is not specifically enumerated within this agreement. IN WITNESS WHEREOF, this agreement is executed by The City of Chula Vista, acting by and through its City Manager, pursuant to Resolution No. __ , authorizing such execution, and by the City of Imperial Beach.. Dated this day of 1972. THE CITY OF IMPERIAL BEACH THE CITY OF CHULA VISTA B Approved as to form and legality this day of 1972. City Attorney Mayor THE CLTY OF IMPERIAL BEACH B Mayor -6- .r""~~ E X H I B I T A PRODUCTION SCHEDtiLF CITY Or IMPERIAL BEACH PAYROLL SYSTEM All payroll input transactions, time sheets, and control totals are to be delivered to the City's Data Processing Control Desk not later than 2:00 P.M. each Tuesday pre- ceeding pay day. The payroll output will be completed by 4:00 P.M. Wednesday, except where holidays fall on Tuesday or Wednesday. ,~ E X H I B I T B CUF.RENT OUTPU'T' 1, Keypunching of input source documents, Bi-Weekly 2, Payroll checks Bi-[~~leekly 3. Payroll register, Bi-(~?eekly 4. Check reconciliation journal, Bi-Weekly 5. Scheduled rate review report, Bi-Weekly 6, Vacation/sick leave summary, Bi-Weekly 7. Year-to-date register. Bi-Weekly 8. Current termination list. Bi-Weekly 9. Rate change report. Bi-Weekly 10. Credit Union report. Bi-Weekly 11. Dependent insurance report. Bi-[aeekl}' 12, Balance control totals, Bi-Weekly 13. Time sheets, ~ Bi-Weekly 14. Retirement report. Bi-Weekly 15, W-2 Annual 16. Employee profile Quarterly '17. Year-to-Date Termination Report. Quarterly ~> 7 1 ~" / `. _~ r ,_, E X H I B I T C The following is the fee schedule which twill be effective on January 1, 1973. This schedule is subject to revision by the Cit}* at any time; A.11 minor program modifications twill be made free of charge. Any major modifications will be made at $15.75 per hour. 1. Keypunching and verification for initially establishing the payroll master. file - One-time charge $75.00 2. Payroll processing each pay period 35.00 Extending the above figures to an annual rate, the charge for the first year is as follows: Payroll processing - $35.00 x 26 $910.00 One-time conversion charge 75.00 Total first year $985.00 Succeeding years' charge. $910.00 3. Reruns or runs at frequencies other than stated in Ex}Zibit E twill be provided at a cost of $45.00 per hour for the computer time used. ~~, ~ ~ /~~l