HomeMy WebLinkAboutReso 1973-6758Form No. 342
Rev. 9-71
RESOLUTION N0. 6758
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VI5TA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA
VISTA AND THE CITY OF EL CAJON FOR DATA PROCESSING
SERVICES
AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED that that certain agreement
between THE CITY OF CHULA VISTA, a municipal corporation, and
THE CITY OF EL CAJON, a municipal corporation, for data
processing services
dated the 27th day of February 19 73 , a copy of
which is attached hereto and incorporated herein, the same as though
fully set forth herein be, and the same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula
Vista be, and he is hereby authorized and directed to execute said
agreement for. and on behalf of the City of Chula Vista.
Presented by
,.z-
~ ti ~
Gordon K. Grant, Director of
Finance
ADOPTED AND APPROVED by the CITY COUNCIL of
VISTA, CALIFORNIA, this 27th day of February
the following vote, to-wit:
Approved as to form by
Q
George D. indberg, City Attorne
the CITY OF CHULA
19 73 by
AYES : Councilmen Scott, Hobel, Hamilton, .Hyde, Egdahl
NAYES : Councilmen None
ABSENT: Councilmen None
ATTE~
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, City Clerk of the City of
Chula Vista, Cali ornia, DO H REBY CERTIFY that the above is a full, true
and correct copy of Resolution No. and that the same has not
been amended or repealed. DATED
City Clerk
' f ~ •
. ~EMENT FOR DATA PROCESSING
SERVICES FOR THE CITY OF EL
CAJON BY THE CITY OF CHULA VISTA
THIS AGREEMENT is made by THE CITY OF CHULA VISTA, a
municipal corporation, herein called "City,'' and THE CITY
OF EL CAJON, a municipal corporation, herein called "EI Cajon".
R E C I T A L S
A. This agreement involves a unique arrangement among
and between municipalities.
B. EI Cajon desires to computer process its payroll.
C. City presently has the ability to computer process
the payroll of EI Cajon.
D. This agreement's purpose is to mesh and coordinate
City's computer ability with EI Cajon's payroll needs in an
atmosphere of mutual cooperation without unduly jeopardizing
rights nor increasing liabilities for either City or EI
Cajon.
E. City will perform said computer processing pursuant
to the terms of this agreement.
F. City Finance Department is authorized to provide
additional data processing services at prevailing rates
when requested by EI Cajon.
NOW, THEREFORE, in consideration of the mutual obligations
of the parties as herein expressed, City and EI Cajon agree as
follows:
I. The following terms shall have the meanings respectively
ascribed to them when such terms are used in this agreement:
`~
~ ~ ,
/
`
~'~
,
a. "Systems and programming maintenance"
shall mean the activity of altering existing
computer programs or adding new computer programs
which are agreed to by both parties.
b. "Computer processing" shall mean the
total time it takes to process data supplied
according to a preconceived plan and produce
acceptable results, including, but not limited to,
the computer operator's time, computer running
time and time required for paper form and disk
pack changes.
c. "Key punch" sha(I mean the punching of
holes into a card by the use of a keypunch machine,
said holes to represent coded data to be used as
input source material for the computer.
d. "Key verify" shall mean the process of
verifying by use of a keypunch machine that correct
procedures were used during the keypunching operation.
2. EI Cajon agrees to do the following:
a. Deliver ail relevant input data to be used
in the computers by City in computer processing
EI Cajon's payroll to Data Processing Control Desk in
City, as provided in Exhibit A attached hereto and
incorporated herein by reference as though fully set
forth.
-2-
} _
__ ; ~'"
.'.~ • •
b. Pick up all output of the above-mentioned
computer processed pay roil at the Data Processing
Control Desk.
c. Perform all manual processing required by
the payroll system of EI Cajon.
d. Provide all tapes, W-2 forms, payroll
register form, time sheets and check blanks and
any other paper material necessary for the computer
processing of EI Cajon's payroll.
e. Provide three-ring binders for the purpose
of holding systems documentation and pressboard
nylon post binders for program listings.
3. City agrees to do the following:
a. Computer process the payroll system for
EI Cajon up to EI Cajon's present requirements, as
stated in Systems Documentation in City's Data
Processing Department, the output of said computer
processing to include, but not be limited by, that
list of reports attached hereto as Exhibit B and
incorporated herein by reference as though fully
set forth.
b. Exercise reasonable care in the processing
of the above-mentioned payroll.
c. Exercise reasonable care in the handling of
all input data supplied by EI Cajon in order that all
-3-
•
•
•
-- ~ `
l t_,
• • •
data required by EI Cajon, as set forth in Systems
Documentation in City's Data Processing Department,
be preserved; but if vandal-proof or fireproof data
storage is required by EI Cajon, EI Cajon will provide
an appropriate safe.
d. Create computer back-up files for EI Cajon
in the same manner and to the same extent that
City creates back-up files for its own system.
e. Provide maintenance of computer systems
and programming as City personnel and equipment
become available during regular working hours.
f. Make all reasonable efforts to comply with
schedule requirements as set forth in Exhibit A.
4. In consideration for the above-mentioned services
which City will perform, EI Cajon agrees to pay City between
the fifteenth (15th) day and the end of each month, a sum
of money computed according to the Fee Schedule attached
hereto as Exhibit C and incorporated herein by reference as
though fully set forth. Exhibit C may be revised at any
time unilaterally by City by serving a copy of the revised
Exhibit C, bearing the date of revision and the date when
such new fees will become effective, in no case to be
earlier than forty-five (45) days from and after the date
of service, on the Manager and Clerk of the City of
EI Cajon. Reference hereinafter to Exhibit C shall include
any of its revisions as above provided.
-4-
_ ~ f 'Y
~ ~\
• •
5. Production schedules for the above-mentioned
data processing services are outlined in Exhibit A,
Exhibit A may be revised from time to time by the mutual
agreement of the parties in writing, submitted at least
ten (10) days prior to implementation of said revised
Exhibit A to the Clerks of the respective cities.
EI Cajon will alter its manual schedules to meet City
computer schedule requirements.
6. EI Cajon shall indemnify and hold City harmless
from all claims and demands of any description arising
out of the performance of this agreement resulting in
money damages and brought by or for the benefit of an
employee or resident of EI Ca`ion, to the extent that such
claims or demands are alleged to be the result of an
error, omission, intentional or negligent act of any
person employed by City. EI Cajon further agrees to pay
reasonable attorney's fees and court costs in the
defense of any action alleged to have arisen through the
performance of this agreement, regardless of its outcome,
brought by or for the benefit of an employee or resident
of EI Cajon, to the extent that such claims or demands
within such action are alleged to be the result of an
error, omission, intentional or negligent act of any
person employed by City.
7. EI Cajon agrees that it shall not proceed against
City for any computer malfunction or any human error,
whether intentional, negligent or otherwise, which is
-5-
• •
occasioned through the performance of this agreement, nor
shall EI Cajon proceed against City
with this agreement if such failure
stances beyond City's control, such
strikes or other activity. Nothing
affect other contractual rights or
this agreement.
for failure to comply
is occasioned by circum-
as employee walk-outs,
in paragraphs 6 and 7
Duties established by
8. This agreement may be terminated by either
party by giving thirty (30) days written notice of
intention to terminate to the Clerk of the legislative
body of the other party but, at the option of EI Cajon,
said termination date may be extended to sixty (60)
days written notice of intention to terminate.
9. Nothing in this agreement shall alter any duty,
responsibility, right or privilege which either City
or EI Cajon has and which is not specifically enumerated
within this agreement.
IN WITNESS WHEREOF, this agreement is executed by The
City of Chula Vista, acting by and through its City Manager,
pursuant to Resolution No. (758 authorizing such
execution, and by the City of EI Cajon.
Dated this 27th day of February 1973.
THE CITY~F EL CAJON THE CITY OF C~HULA VISTA
Mayor
~~pp v as to form and legality
THE CITY OF EL CAJON
t 's ~ day of ~~~~?"'v:' 197,$. ~,
City Attorney
-6-
Bu
Mayor
ATTFST•, "
~ ' ( ~~'-,l~"_.-~_ ice= .~~v~'~~-~-{ %L~-.
.y .er t - ~ ~='
• ,' r
t~~
E X H( B( T A
PRODUCTION SCHEDULE
•
CITY OF EL CAJON PAYROLL SYSTEM
All payroll input transactions, time sheets, and control
totals are to be delivered to the City's Data Processing
Control Desk not later than 2:00 P.M, each Tuesday pre-
ceeding pay day. The payroll output will be completed
by 4:00 P.M. Wednesday, except where holidays fall on
Tuesday or Wednesday.
~~
?~ ~~ /
'/, ~
. , ~ r ~' •
~~ '
E X H I B I T B
CURRENT OUTPUT
I. Keypunching of input source documents. Bi-Weekly
2. Payroll checks. Bi-Weekly
3. Payroll register. Bi-Weekly
4. Check reconciliation journal. Bi-Weekly
5. Scheduled rate review report. Bi-Weekly
6. Vacation/sick leave summary. Bi-Weekly
7. Year-to-date register. Bi-Weekiy
8. Current termination list. Bi-Weekly
9. Rate change report. Bi-Weekly
10. Credit Union report. Bi-Weekiy
II. Dependent insurance report. Bi-Weekiy
12, Balance control totals. Bi-Weekly
13. Time sheets. Bi-Weekly
14. Retirement report. Bi-Weekly
15. W-2 Annual
16, Employee profile Quarterly
17. Year-to-Date Termination Report Quarterly
/%. ~' ~.
,(• ~ ~`'
_ ,
,~,• ~. •
~'
E X H I B I T C
The following is the fee schedule which will be effective on
January I, 1973. This schedule is subject to revision by
the City at any time:
All minor program modifications will be made
free of charge. Any major modifications will
be made at $15.75 per hour.
I. Keypunching and verification for initially
establishing the payroll master file -
One-time charge $300.00
2. Payroll processing each pay period 140.00
Extending the above figures to an annual rate,
the charge for the first year is as follows:
Payroll processing - $140.00 x 26 $3,640.00
One-time conversion charge 300.00
Total first year $3,940.00
Succeeding years' charge $3,640.00
3. Reruns or runs at frequencies other than
stated in EXHIBIT B will be provided at a
cost of $45.00 per hour for the computer
time used.
~~.
_ ~~ ~_ ~~