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HomeMy WebLinkAboutReso 1974-7543RESOLUTIONI NO. 7543 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING SECOPdD AMENDMENT TO AGREEMENT DATED JANUARY 22, 1974 EETL~TEEN THE CITY OF CHULA VISTA AND RICHARD GEORGE WHEELER, A.I.A., AND ASSOCIATES FOR DESIGN AND CONSTRUCTION OF A CITY LIBRARY FACILITY, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain amended agreement between THE CITY OF CHULA VISTA, a municipal corporation, and RICHARD GEORGE WHEELEP., A.I.A. AND ASSOCIATES , for design and construction of a City Library facility, dated the zfo'~ day of November, 1974, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the sum of $1,913.50 be, and the same is hereby authorized to be expended from Revenue Sharing Fund No. 49 for architect's additional fee. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said amended agreement for and on behalf of the City of Chula Vista. Presented by Approved as to,form~ -~. _._ ,~ r~,.. i~,~s ..~~ ~ ,- ~ ' ~'r. _/~ , ~- __ v Lane F. Cole, Director of George. Lindberg, City Attorney Public Works ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 26th day of November , 1974 , by the following vote, to-wit: AYE5: Councilmen Egdahl, Scott, Hobel, Hamilton, Hvde NAYES: Councilmen None ABSENT: Councilmen None -~ Mayor o t e City o C u Vista ~ -_ ATTEST !~' 1z ili.c:, /~' ~ -~.:~~j City C erk , STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, , City Clerk of the City of Chula Vista, California, DO HEREBY CERTIFY that the above is a full, true and correct copy of Resolution No. , and that the same has not been amended or repealed. DATED City Clerk SECOND AMENDMENT TO AGREEb'[ENT DATED JANUARY 22, 1974 BETWEEN THE CITY OF CHULA VISTA AND RICHARD GEORGE WHEELER, A.I.A., AP1D ASSOCIATES FOR DESIGN AND COPd- STRUCTIOrd OF A CITY LIBRARY FACILITY THIS SECOND AMENDMENT, made and day of November, 1974, by and between the municipal corporation, hereinafter called PTHEELER, A.I.A. AND ASSOCIATES, a Califor called "Architect"; entered into this IZ 6 ~' CITY OF CHULA VISTA, a "City" and RICHARD GEORGE nia corporation, hereinafter W I T N E S S E T H L+THEREAS, the City of Chula Vista has heretofore entered into an agreement on January 22, 1974 with Richard George Wheeler, A.I.A, and Associates for the design and construction of a City library facility, which agreement was subsequently amended to modify both Extra Services of the Architect and Services Outside Scope of Agreement, and WHEREAS, City now desires to include within the scope of architectural services relative to bidding and contractual pro- cesses greater specificity for the direction of Architect in carrying out said phases of the service, and WHEREAS , relative to Paragr fessional Services and adding thereto method of pursuing sional Services to Services, and City, therefore, wishes to amend said agreement Kph I, Professional Services, now defining Pro- as Paragraph I A, Basic Professional Services, a section to modify the understanding of the the bidding and contractual aspects of Profes- be designated as I B, Construction Contract WHEREAS, Architect concurs in such amendment. NOW, THEREFORE, it is mutually understood and agreed by and between City and Architect as follows: 1. That that certain agreement dated January 22, 1974 by and between the City of Chula Vista and Richard George Wheeler, A.I.A. and Associates be, and the same is amended solely and ex- clusively to Section I to read as follows: I. PROFESSIONAL SERVICES: A. Basic Professional Services. City hereby engages Architect to render the professional services hereinafter described for the project at and for the com- pensation hereinafter set forth, and Architect hereby accepts such engagement on the terms herein stated. The professional services shall be rendered substantially in four phases. Architect shall not proceed with the work for each of the successive phases until he has received written approval from the City for the work accom- plished in the current phase and further authorization to proceed with the next phase of the work. It is further understood that the scope of the agreement may be modified from phase to phase. The professional services shall be as follows: Phase l: Schematics and cost estimates. Architect shall prepare and furnish to the City two copies of complete sche- matic plans of the library. Said preparation shall include conferences with the City and its consultants, examination of the site and surrounding area, including research of required codes and ordinances. Architect shall develop a schematic design concept and necessary rendering fully depicting the proposed facility. Architect shall develop a preliminary cost estimate and construction program and phasing. Phase 2: Preliminary plans and specifications. Architect shall prepare and furnish to City a complete set of preliminary plans and specifications for the library, including the site plan, area map, floor plan of each of the building levels, sketches indicating architectural treatment of significant de- tails, typical elevations and cross sections, floor and roof framing plans and typical structural details, and all necessary preliminary electrical, mechanical and structural engineering. In addition, Architect shall notify City whether or not there is any indicated adjustment in previous estimates of the project construction costs arising from market fluctuations or approved changes in scope or requirements, and shall submit for approval a final estimate of the project construction cost complete in all details. Phase 3: Working drawings and specifications. Architect shall prepare and furnish to City two (2) complete sets of working drawings and specifications for the library, including plans, elevations, sections, details and specifications cover- ing architectual, civil engineering, structural, electrical, heating, air conditioning, plumbing, utilities and other mechanical work, and shall set forth in detail prescribing the work to be done, materials, workmanship, finishes, and all equipment required. Architect shall also prepare necessary bidding information, special provisions and general conditions of contract, and shall assist City in applying for and obtain- ing required approvals from applicable public agencies, and in securing required permits. Phase 4: Construction Services. Architect shall furnish and perform the following services: 1. Architect shall provide, at no expense to City, and in the number required, the preliminary plans for the review and approval of the applicable public agencies. 2. Architect shall provide copies of the construction documents for bidding and construction purposes. He shall furnish to City fourteen (14) sets of final speci- fications for said work at the expense of Architect. Further, Architect shall provide tracings for drawings and stencils for specifications of a type and form ac- ceptable to the City for the use of City in the reproduc- tion of said blueprints and specifications. 3. Architect shall assist City in the preparation of the usual construction contract documents. 4. Architect shall give any assistance required by City in obtaining proposals from contractors and shall make recommendations to assist City in awarding the construc- tion contracts, including the evaluation and analysis of bids submitted for construction contracts based upon approved working drawings and specifications. 5. Architect shall issue clarifying addenda during bidding, if required. 6. Architect shall check all shop drawings for archi- tectural, structural, mechanical and miscellaneous trades. 7. Architect shall provide ject inspector employed by required by applicable law. technical direction to a pro- and responsible to City, as - 2 - ~'SSC3 8. Architect expressly agrees to endeavor to, by his on-site observations, guard City against defects and deficiencies in the work of the contractor, and shall immediately notify City of any defects or deficiencies which he may find or note, but does not guarantee the performance of said contractor nor his construction methods, techniques, sequences or procedures. 9. Architect shall: provide general administration of the construction contract, including periodic inspections at the site as he may deem necessary and/or as required by City to render architectural supervision, which is distin- guished from the continuous personal inspection of the pro- ject inspector; make regular reports as may be required by applicable public agencies; keep City informed of the pro- gress of construction; check and approve schedules and shop drawings for compliance with design; approve substitution of materials, equipment and laboratory reports thereof, subject to the approval of City; recommend change orders for written approval of City; examine contractor's appli- cations for payment; recommend payment in amounts approved by Architect; provide a color schedule of all materials in the project for City's review and approval; determine date of substantial completion; make final inspection of the project; assemble written guarantees, instruction books, diagrams and charts required of the contractor; and issue Architect's certificate of completion and final certificate for payment. Inasmuch as the contract for the actual work may be on a "bonus damage" basis, Architect shall take such steps as may be necessary to expedite reviews and approvals to avoid delays to the contractor. 10. Architect, as part of his basic professional services, will provide advice to City on apparent deficiencies in construction following the acceptance of the work and prior to expiration of the guarantee period of the project, to assist the City in enforcing warranties or guarantees of any of the construction work. 11. After award of any construction contract, Architect shall advise City in writing of any change or changes necessary or desirable in the plans and specifications for the project, and Architect shall not order any con- struction contractor to make any changes affecting the construction contract price without written approval of City. 12. Architect shall perform his work hereunder, and exer- cise his best efforts to coordinate the work of others to the end that the work can be carried forth according to the proposed schedule of completion to be established by mutual agreement between City and Architect. 13. Architect shall prepare and furnish to City one set of "as-built" drawings based on the original working drawing tracings, showing changes made in the course of construc- tion. B. Construction Contract Services. 1. It is understood and agreed that the costs of con- struction as set forth in Paragraphs VI and VII of this agreement shall now for the purpose of cost control and esti- mating be establishing at $2,402,500 and that the Architect's - 3 - ~' ~~~ compensation shall be based upon an estimated cost of $2,340,500. It is understood that said figure for com- pensation of Architect is reduced from the total cost estimate because of the proposed direct payment to pro- fessionals separately by the City, and that the Architect shall receive a lump sum for services in conjunction with such construction activities by said professionals to be paid separately in an amount of $1,913.50 as a flat fee. 2. It is understood and agreed that $ 45,000.00 ~~e~ a~t ~e~-w~ ®i~-.s ~~~.3..aa~®~..~ e-a~m~p~as~cl.~au Following are descriptions of the con- tract proposals and estimated costs thereof: e Architect's a) First Contract - Basic Building rvices shall clude the -pre- Said contract shall include the construction of the ration of library building, parking, basic landscaping (without rking Drawings planting materials) for the entire block, irrigation d Specifica- of the south half of the block, terrace to the west ons for three of the library with water feature, demolition of F more separate Street sidewalk, construction of new F Street side- ntracts. `,calk and modification of curb configuration at library driveway. Estimated costs for said construction are as follows: Library building and parking facilities $2,260,000.00 F Street curb modification, old sidewalk demolition, new side- walk construction 7,500.00 Irrigation of southern half of block* 15,000.00 Shaping of excess earth into mounds over entire block* 2,000.00 Terrace to west of library with water feature 13,000.00 Total $2,297,500.00 b) Second Contract - Carpeting The contract will be let to provide carpeting for the entire building: Carpeting $ 60,000.00 c) Third Contract - Specialty Cabinetwork The third contract will cover 10 specific items of specialty cabinetwork, namely the information kiosk, the reference/periodical kiosk, check-out desk, book return desk, AV librarian's station, children's AV librarian's station, and four typical librarian's stations. 10 specialty cabinet items* Total "Cost of Construction" *Items exempted from computation of Architects Fee at 8% Construction Cost for computation of Architects Fee at 80 - 4 - $2,402,500.00 $ 62,000.00 $2,340,500.00 ~~~~~ 3. It is further understood and agreed that the Architect shall receive a lump sum fee of $1,913.50 for certain con- struction in addition to those items to be contained in the three contracts to be let for bid. The basis of said fee is a follows: Irrigation of Southern Half of Block: System is being de- signed by Tucker-Kater for separate fee to paid by City. RGW will be responsible for checking drawing as submitted; having mechanical and electrical engineers check drawings and specifications and coordinate with other utility systems; incorporating irrigation specifications with other specifi- cations; co-checking of shop drawings with Tucker-Kater. Basis of Lump Sum Fee: Project Architect 5 hours @ $23.10 $115.50 Project Engineer 10 hours @ 23.10 231.00 Project Manager 5 hours @ 19.25 96.25 Specifications Writer 5 hours @ 20.90 104.50 Senior Draftsman 10 hours @ 18.70 187.00 Clerical 5 hours @ 11.50 57.50 Total $791.75 Shaping of Excess Earth into Mounds over Entire Block: Tucker-Kater designed mound configuration for separate fee to be paid by City. RGW has transferred this design into actual grading plan sheet as part of the working drawings. The grading of the northern half of the block requires the preparation of an additional grading plan sheet. Basis of Lump Sum Fee: Project Architect 5 hours @ $23.10 $115.50 Project Manager 40 hours @ 19.25 770.00 Intermediate Draftsman 15 hours @ 15.75 236.25 Total $1,121.75 10 Specialt Cabinet Items: Done by Marshall Brown and coor mate y RGW as part of City's $15,000.00 interior design fee package. No additional cost. Total Additional Architectural Fee (Lump Sum) $1,913.50 4. It is understood that bids shall be received for all contracts on the same date and opened at different hours and evaluated by the City thereafter. IN WITNESS WHEREOF, the parties hereto have executed this second amendment the day and year first hereinabove set forth. THE CITY OF CHULA VISTA RICHARD GEORGE WHEELER, A.I.P.. AND ASSOCIATES Mayor of~ e City ~o)f C~h~ula Vista ' ATTEST ,,~~ IG °'-~t , ~//7 ~{'.-~"t~-.~:~ ~~` ' City Cler Approved as to-form by __ - - ~, City At" orney ~%'