HomeMy WebLinkAbout2011/10/25 Item 07„~.. ~.,, u`,~
CITY COUNCIL
r AGENDA STATEMENT
~; ~`~~ CITY OF
CHULA VISTA
10/25/11, Item
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGE ORDERS NO. 1 AND 2
AND INCREASING PURCHASE ORDER NO. P43342 TO MJC
CONSTRUCTION, INC. IN THE AMOUNT OF $18,963 FROM
THE AVAILABLE PROJECT FUNDS IN CAPITAL
IMPROVEMENT PROJECT PR30 "SUNSETVIEW PARK
ROLLER RINK MODIFICATIONS' IN ORDER TO REFLECT
SUCH APPROVAL _,~
DIRECTOR OF PUBLIC WORKS ~./
CITY MANAGER ~ S~
ASSISTANT CITY ANAGER 5
4/STHS VOTE: YES ^ NO
SUMMARY
On May 10, 2011, City Council, per Resolution 2011-082 awarded a contract to MJC
Construction hzc. in the amount of $47,038.00 for modification to the rink, more specifically,
additional safety netting. An unanticipated material condition occurred during construction, thus
resulting in change orders for the work to be done necessary to complete the project. Council
Policy No. 574-O1 requires Council approval for construction charige orders that exceed the
Director of Public Work's authorized limits and/or change in scope of work. Consistent with the
policy, staff is regtesting authorization to increase the Contractor's purchase order for PR303.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 3 (e) categorical exemption pursuant to Section 15303 [New Constriction or
Conversion of Small Structures] of the State CEQA Guidelines because the proposal consists of
a change order requesting additional funds necessary to complete the construction of a small
scale safety netting to an existing roller rink facility. Thus, no further environmental review is
necessary.
RECOMMENDATION
Council adopt the resolution.
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10/25/11, Item
Page 2 of 2
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The roller rii~lc/hockey arena is a unique element of Sunsetview Park as it is the only one of its
kind in the City's park system. The project included installation of safety netting at the Arena.
During installation, an unanticipated material condition occurred whereby the poles to secure the
netting slightly bowed creating a minor arching effect. To fiilly secure the netting, additional
poles, cabling, turnbuckles and posts would be installed as part of Change Orders 1 and 2
including additional engineering services, labor and materials. At this time, Staff is requesting
approval of Change Orders 1 and 2 per Council Policy 574-01.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property that is the subject of this action.
CURRENT FISCAL IMPACT
There are sufficient funds in the existing project to increase the Contractor's Purchase Order to
$66,001 for Change Orders 1 and 2 in the amount of $18,963 with no impact to the General
Fund. Contract summary is as follows:
CONSTRUCTION CONTRACT
Original Contract Amount - MJC Construction P43342
Change Orders 1 and 2 $47,038.00
$18,963.00
TOTAL AMENDED CONTRACT ~ $66,001.00
ONGOING FISCAL IMPACT
After project completion, there will be minor on-going maintenance costs to the netting.
ATTACHMENTS
None.
Prepared by: Gordon Day, Building Prroject Manager and Merce LeClair, Sr-. Mgt. Analyst, Public Worlcs Dept.
J: IEngineerlAGENDAICAS2011110-25-IIIPR303 Sunsetview Roller Rink Mod CO 1 and 2FINAL.doc
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RESOLUTION NO. 2411-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGE ORDERS NO. 1 AND
2 AND INCREASING PURCHASE ORDER NO. P43342 TO
MJC CONSTRUCTION, INC. IN THE AMOUNT OF $18,963
FROM THE AVAILABLE PROJECT FUNDS 1N CAPITAL
IMPROVEMENT PROJECT PR303 "SUNSETVIEW PARK
ROLLER RINK MODIFICATIONS" IN ORDER TO REFLECT
SUCH APPROVAL
WHEREAS, the Sunsetview Park roller rink/hockey arena is a unique element of
Sunsetview Park, as it is the only one of its kind in the City's park system; and
WHEREAS, on May 10, 2011, City Council, per Resolution 2011-082, awarded a
contract to MJC Construction Inc. in the amount of $47,038.00 for modifications, including
installation of safety netting, to the roller rink; and
WHEREAS, during installation, an unanticipated, material condition presented, whereby
the poles to secure the netting slightly bowed, creating a minor arching effect; and
WHEREAS, to fully secure the netting, the installation of additional poles, cabling,
turnbuckles and posts was necessary; and
WHEREAS, Change Orders No. 1 and 2, totaling $18,963, cover the costs of these
additional material as well as all associated engineering services and labor; and
WHEREAS, Council Policy No. 574-01 requires Council approval for construction
change orders that exceed the Director of Public Work's authorized limits and/or change in scope
of work; and
WHEREAS, staff is requesting approval of Change Orders No. 1 and 2, per Council
Policy 574-O1.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve Change Orders No. 1 and 2 and increase Purchase Order No. P43342
to MJC Construction, Inc. in the amount of $18,963 from the available project funds in Capital
Improvement Project PR303 "Sunsetview Park Roller Rink Modifications" in order to reflect
such approval.
Presented by
Richard A. Hopkins
Director of Public Works
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