The URL can be used to link to this page

Home My WebLink About2011/10/25 Item 04CITY COUNCIL AGENDA STATEMENT ~~,~;,;, cmr of CHULA VISTA 10/25/2011, Item ITEM TITLE: FISCAL YEAR 2010/2011 ANNUAL FINANCIAL STATUS REPORT , SUBMITTED BY: DIRECTOR OF FINANCE/TREASURERI~~ REVIEWED BY: ASSISTANT CITY MANAGER ~t CITY MANAGER /~ cl _ (~ 4/STNS VOTE: YES ~ NO ^X SUMMARY This report is provided in order to meet the City Charter requirement of publishing the City's Combined Statement of Revenues, Expenditures and Changes in Fund Equity (Schedule D} in the local newspaper within 120 days of the close of the fiscal year. The statement is scheduled for publication in the October 21S` issue of The Star News, which is the City's adjudicated newspaper of general circulation. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that filing of the fiscal year 2010/11 annual financial status report and complying with the Council Policy on Financial Reporting and Budget Transfer Authority is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment; therefore, pursuant to Section 15060(c}(3) of the State CEQA Guidelines the actions proposed are not subject to CEQA. RECOMMENDATION That City Council accepts the report. BOARDS/COMMISSION RECOMMENDATION Not Applicable. 4-1 OCTOBER 25, 2011, Item Page 2 of 3 DISCUSSION This report is provided in order to meet the City Charter requirement of publishing the City's Combined Statement of Revenues, Expenditures and Changes in Fund Equity (Attachment D) in the local newspaper within 120 days of the close of the fiscal year. The statement is scheduled for publication in the October 21St issue of The Star News, which is the City's adjudicated newspaper of general circulation. We will provide the Council with a complete report of fiscal year 2010/11 financial data upon presentation of the City's audited Comprehensive Annual Financial Report. For the General Fund, actual Expenditures and Transfers-Out for the year amounted to $127.9 million, supported by Actual Revenues and Transfers-In of $128.7 million. The. actual revenue and expenditures are subject to audit adjustments. The unaudited figures and the actual change in General Fund reserves will be presented when the audit is completed. Schedules A and B are summary statements of actual revenues and expenditures for fiscal year 2010/11. Schedule C provides a complete listing of all budget amendments approved for the 2010/11 fiscal year. Schedule D is an unaudited Summary Report of Revenue, Expenditures, and Changes in Fund Equity (excluding the Redevelopment Agency, Trust Funds and the Public Financing Authority) for the fiscal year ended June 30, 2011. Please note that the column titled "General Funds" includes not only the General Fund, but also other Funds such as self-insurance reserves, which are combined with the General Fund for financial reporting purposes. A full analysis of the City's various funds will be provided in the Management's Discussion and Analysis section of the Comprehensive Annual Financial Report. As required by Charter Section 504 (f), this statement will be published in the local newspaper as discussed above. The detailed data supporting this information is quite voluminous, but is available at your request. The published Comprehensive Annual Financial Report (CAFR) including the opinion of the independent auditors should also be available within the next b0 days and will be provided to City Council. Schedule E provides a complete listing of all budget adjustments between summary accounts approved by the City Manager in accordance with Council Policy 220-02 "Financial Reporting and Transfer Authority" during fiscal year 2010/11. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. CURRENT YEAR FISCAL IMPACT There is no fiscal impact resulting from accepting the Quarterly Financial Report. 4-2 OCTOBER 25, 2011, Item Page 3 of 3 ON GOING FISCAL IMPACT There is no fiscal impact in future years. ATTACHMENTS Schedule A -General Fund Revenues by Department Schedule B -General Fund Expenditures by Department Schedule C -General Fund Budget Amendments Schedule D -Combined Statement of Revenues, Expenditures and Changes in Fund Equity Schedule E -General Fund Budget Transfers Prepared by: Phillip Davis, Assistant Director of Finance, Finance Department 4-3 Schedule A GENERAL FUND Revenues Status By Department as of June 30, 2011 Department Legislative and Administrative City Council Boards and Commissions City Clerk City Attorney Administration Information Technology Services Human Resources Finance Total Legislative and Administrative ~ Non-Departmental Development and Maintenance Services Animal Care Facility Planning and Building Services Public Works Total Development and Maintenance Services Public Safety Police Fire Total Public Safety Culture and Leisure Recreation Library Total Culture and Leisure Total General Fund Amended Budget $86,340 0 51,600 206,195 452,067 102,493 254,669 1,230,473 $2,383,837 Actual % Realized To Date Year to Date $72, 948 0 64,135 118,886 428,184 31, 365 565,678 1,201,732 $2,482,928 $105,316,055 $98,106,084 1,044,450 2,720,706 14,710,312 18,475,468 958,438 2,327,663 15,135,364 18,421,465 7,159,739 1,289,33.1 $8,449,070 6,439,606 1,229,224 $7,668,830 1,895,827 401,050 1,720,234 344,711 $2,296,877. $2,064,945 $136,921,307 $128,744,252 84.5% 0.0% 124.3% 57.7% 94.7% 30.6% 222.1 97.7% 104.2% 90.7%I 86.0% 93.2%I 89.9% 94.0% 91.8% 85.6% 102.9% 99.7% 4-4 89.9% 95.3% 90.8% Schedule B GENERAL FUND Expenditure Status by Department as of June 30, 2011 men e c ua xp. vai a e ercentage Department Budget Year To Date Balance Available Legislative and Administrative City Council 1,302,357 1,141,003 161,354 12.4% Boards and Commissions 14,736 8,723 6,013 40.8% City Clerk 935,790 796,215 139,575 14.9% City Attorney 2,194,097 1,958,964 235,133 10.7% Administration 1,820,185 1,706,967 113,218 6.2% Information Technology Services 3,295,441 3,037,541 257,900 7.8% Human Resources 3,789,174 3,535,129 254,045 6.7% Finance 3,242,021 2,983,740 258,281 8.0% Total Legislative and Administrative $16,593,801 $15,168,282 $1,425,519 8.6% ~ Non-Departmental $12,661,061 $10,489,024 $2,172,037 17.2%~ Development and Maintenance Services Animal Care Facility 2,336,154 2,270,497 65,657 2.8% Planning and Building Services 4,096,381 3,349,471 746,910 18.2% Public Works 26,032,280 23,801,119 2,231,161 8.6% Total Development and Maintenance $32,464,815 $29,421,087 $3,043,728 9.4% Public Safety Police 44,175,096 43,099,971 1,075,125 2.4% Fire 22,252,498 21,811,516 440,982 2.0% Total Public Safety $66,427,594 $64,911,487 $1,516,107 2.3% Culture and Leisure Recreation 4,791,931 4,030,767 761,164 15.9% Library 4,851,778 3,870,646 981,132 20.2% Total Culture and Leisure $9,643,709 $7,901,413 $1,742,296 18.1% Total General Fund $137,790,980 $127,891,293 $9,899,687 7.2% * Includes $895,318 in budget carryovers for encumbrances and CIP projects. 4-5 Schedule C General Fund Budget Amendments Per Council Resolutions Fiscal Year 2010-11 Net Resolution Budget Amendments Revenue Expenditure Impact 2010-200 Hourly Staff Funded by CAL ID Program $ 95,000 $ 95,000 $0 2010-212 DR189 -Bonita Canyon Repairs 150,000 150,000 - 2010-225 Grant Funded Chief Service Officer 86,340 86,340 - 2010-234 Leap into Reading Grant Carryover 2,000 2,000 - Total of 1st Quarter Budget Amendments 331,340 331,340 0 2010-165 Funding to Close Completed CIP Projects - 25,344 (25,344) 2010-241 Red Cross Grant 133,333 133,333 - 2010-250 Contract Amendment with Imperial Beach 52,251 52,251 - 2010-250 Collection Agency contract for Library Fines 25,000 25,000 - 2010-256 Heritage Museum Photo Contest 9,600 9,600 - 2010-257 Online Homework Help Program 20,000 20,000 - 2010-280 Energy and Water Conservation Services 12,660 12,660 - Total of 2nd Quarter Budget Amendments 252,844 278,188 (25,344) 2011-021 Transfer Utility Budget to CEC Loan Repayment 41,177 41,177 - 2011-023 Revenue from new CBAG positions 9,990 - 9,990 2011-046 Third Avenue Streetscape 2,500,000 2,500,000 - 2011-046 Main Street 500,000 500,000 - 2011-052 SDG&E Refund for HVAC Repairs 3,982 3,982 - Total of 3rd Quarter Budget Amendments 3,055,149 3,045,159 9,990 2011-083 2011-085 Reimbursement for Trenching Expense CA State Library Grant 46,134 41,000 46,134 - 41,000 2011-094 Reimbursement From PSAR for Bike CV Initiative 2,995 2,995 - Total of 4th Quarter Budget Amendments 90,129 49,129 41,000 Total General Fund Budget Amendments $3,729,462 $3,703,816 $25,646 4-6 Schedule D City of Chula Vista Combiled Sunmlary Statement of Revenues, Expenditures and Changes in Fund Equity Year Ended June 30, 2011- Unaudited Total Fund Equity June 30, 2010 Revenues 2010-2011 Taxes Intergovenunental Revenues Licenses & Permits Developer Fees Charges for Current Services Fines, Forfeitures & Penalties Use of Money & Property Other Revenues Total Revenues Transfers h1 Total Revenues and Transfers In Expenditures 2010-2011: General Government Public Safety Public Works Parks and Recreation Library Public Transit Capital Outlay Debt Service: Principal Interest and Fiscal Charges Total Expenditures Transfers Out Total Expenditures and Transfers Out Contributed Capital Retained Earnings -Unreserved Fund Balances: Nonspendable Restricted Conmutted Assigned Unassigned Total Fund Equity June 30, 2011 Total General Special Debt Service Capital Enterprise hlternal All Funds Funds Revenue Funds Funds Project Funds Funds Service Funds $ 336,656,974 $ 33,181,800 $ 29,178,695 $ (26,340,722) $ 71,067,152 $226,770,071 $ 2,799,978 75,055,726 69,441,761 5,253,809 360,156 51,609,695 18,748,469 24,641,114 46,474 4,741,650 3,431,988 2,887,150 2,777,946 109,204 16,498,743 8,256,560 8,242,183 50,883,183 9,721,746 1,908,492 35,235,240 4,017,705 2,348,565 1,708,846 639,719 9,361,864 6,923,963 645,414 942 484,882 1,288,478 18,185 28,262,048 16,689,172 10,445,020 - 22,603 1,020,538 84,715 236,906,974 126,011,903 51,899,332 47,416 13,851,474 40,976,244 4,120,605 27,584,051 13,104,257 447,684 4,360,438 9,671,672 - - 264,491,025 139,116,160 52,347,016 4,407,854 23,523,146 40,976,244 4,120,605 38,113,859 28,568,064 5,374,911 2,475 - 4,168,409 70,688,109 64,872,225 5,815,884 - - 78,461,107 26,071,616 21,807,154 177,458 30,404,879 13,660,767 4,030,767 9,630,000. 3,870,646 3,870,646 - 7,075,998 7,075,998 22,264,734 428,936 13,936,750 7,899,018 3,161,995 - 3,161,995 - 1,876,345 1,813,418 - 62,927 239,173,560 127,842,254 46,934,729 4,977,885 17,706,476 37,543,804 4,168,409 28,925,874 8,715,307 5,825,468 9,630,000 1,317,381 3,437,718 268,049,434 136,557,561 52,760,197 14,607,888 19,023,857 40,981,522 4,168,409 147,515,096 146,550,585 964,511 82,001,871 80,214,208 1,787,663 25,618,981 11,258,150 3,680,831 10,650,000 127,883 24,946,660 64,883,798 8,576,881 8,362,438 138,023 76,420 4,114,936 - 2,643 (24,740,184) 11,876,992 (36,617,176) $ 333,048,565 $ 35,740,349 $ 28,765,514 $ (36,540,756) $ 75,566,441 $226,764,793 $ 2,752,174 The Finance Department of the City of Chula Vista has compiled the above Statement of Revenues, Expenditures and Changes in Fund Equity for the year ended June 30, 2011. Such amounts are subject to adjustment through the annual audit process which is being performed by az~ independent public accounting firm. This report excludes Trust Funds, the Redevelopment Agency, and the Public Financing Authority. Maria Kachadoorian, Drrector of Finance 4-7 Schedule E General Fund Budget Transfers Approved by Administration Fiscal Year 2010111 Dept From To Description Amount Public Works S&S Capital New Mower & Trailer Cost 1,449 Public Works S&S Personnel Reali n Bud et 10,000 Total 1st Quarter Budget Transfers $11,449 No transfers for the Quarter Total 2nd Quarter Budget Transfers $0 Recreation S&S Utilities For Utility Costs $15,000 Cit Council S&S S&S Reali n Bud et 6,000 Total 3rd Quarter Budget Transfers $21,000 City Council S&S Personnel Realign Budget $15,000 Animal Care Fac S&S Utilities Medical and Lab Supplies $15,000 City Council S&S Personnel Realign Budget $5,350 Administration Personnel Other Exp Community Energy Retrofits $10,185 City Council Personnel S&S Realign Budget $4,500 ITS S&S Capital Computer supplies $15,000 Administration S&S Utilities For Utility Costs $2,360 Animal Care Fac Personnel Utilities For Utilit Costs $500 Total 4th Quarter Budget Transfers $67,895 4-8