HomeMy WebLinkAboutAgenda Statement 1975/03/18 Item 05nrl;r~~~I~n ITInI .vv. ~ ~ s ]
ci~uLA v ~ s•rn ~ C IZ'' alu~cl ~, tiil;t:'t~l,vt~ ~~[~ : f~~larch 18, 1975
• hrI_I~1_I'I'I_I,I.: Resolution - Accepting bids and awarding contract for lease
of trucks.
INI'CIA'CI:D BY: Purchasing Agent
BACK(~ROUVD
The Comprehensive Employment and Training Act (CETA), Title VI makes funds available
for the leasing of vehicles for use in the work experience program. Lease-purchase
arrangements are permissi'~le as long as the lease-purchase agreement does not result
in an increase in cost above the straight lease agreement.
Bids were received and opened in the office of the Purchasing Agent at 3:00 P.P~i.
on ~~1arch 12, 1975 for the leasing of trucks. Bids were requested for the following:
ITEM DESCRIPTION DEPARTh1ENT
1 One (1) five cubic ya rd dump Truck Parks & Recreation
2 One (1) tG~~o cubic yar d dump Truck Public Works
3 One (1) one ton flat bed Truck Public Works
4 One (1) 3/4 ton pick up Truck Public Works
5 Tvro (2) 1/2 ton Pick up Trucks Pa~(';s & Recreation
~. 6 Three(3 6 passenger 4 dr. crew cab Trucks Parks & Recreation (2)
• Public Works (1)
7 Four (4) compact pick up Trucks Parks & Recreation (3)
Bldg. ~ Mousing (1)
Seventeen (17) vendors vrere mailed proposal forms and three submitted bids. See
attached tabulation of bids. (continued on page 2)
ATTACIIL'•D: Resolution [ ] Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [x ] IVo. 1
Financial Statement: Funds available in Account 47-8700-5288
Commission-Board Recommendation: N.A.
De~~rtment Head Recommendation: Acceptance of bids and awarding of contract for
Item 2 to Courtesy Chevrolet for straight lease.
Item 3, two each Item band Item 7 to PI-Id Corp.
for straight lease. Item 4, Item 5 and one each
Item 6 to PHd Corp. for lease-purchase.
City A7anager Recommendation: Award contract a.s indicated.
~~7y
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Resolution - Accepting bids and awarding contract for lease of trucks
llgenda ;Vo . 5
Page 2
The low bids are as follows:
ITEM VENDOR MONTHLY RATE LEASE PERIOa TOTAL
1. PHd Corp. 676.00 6,084.00
2 Courtesy Chevrolet 356.16 3,205.44
3 PHd Corp. 271.00 2 439.00
4 PHd Corp. 216.00 1 944.00
5 PHd Corp. 178.00 3 204.00
6 PHd Corp 236.00 6,372.00
7 PHd Corp 151.00 5,436.00
In the 1975-76 budget requests, Public 4lorks has requested one (1) 6 passenger
4 dr. crew cab truck and one (1) 3/4 tor. pick-up truck. Parks has
two (2) 1
2 t requested
/
on pick-up trucks. It is therefore advantageous at th is time to
enter into a lease-purchase agreement on these vehicles.
The monthly rate nn Item 1, 5 cubic yard dump truck was much higher than anti-
cipated, therefore, this truck will not be ordered at this time. Q uotations
will be requested on daily and monthly rental rates.
Total funds required for leasing of the trucks for the period April 10, 1975
through January 10, 1976 are $22,600.44.
~~
~~ ~y
Form tvo. F-229
12/',' 3
CERTIFICATE OF CITY/DIRECTOR OF FINF.IdCE
CertificatiGr; of Unap ro ~ri.a.ted Nalarce
I HEREBY CI',RTIFY that =r:~ m~aney recsirec fcr ;;he
appropriation of funds fog- the purpose szt forth in the attached
re s0~_'atlOn 15 c~ii'a1.la~J~f' ~n the TreaSUrj7, ~r ? S ~n~~i Cip3t6GI tb
come into the Treasury, 3rd is c!~herwise u;.appropriated.
Amount $ Fund
Purpose
Bidder
Diretcr o:~ Finance
The ~`.zty Gf C:hu1a Vista
Bate
~`:
Certification Gi 'JI?enct;Incered Balance
I iiEF~3Y CESTI'r'Y tha•c th~~ in:iek~tedness -:end cbli.cation
o be i arced by he ;;G.I x'a.s;:. o,~^ .7reezr~~~n . ~ ~.ho ~.•~ .c
attached resciu.tior. cGa hs _ currt~.z :~i::h~~~~"~ th:: via'_ar_io:~ of any
Of the ~rUViS1.OnS Gi ;:.lE ~~:Yai.`..r I" t'.i ti:.~3 u~ty U`: ~:I.l~ cam. v? :tom ,v.
.h° I;OnS%it:itlGn Gr .:;::. ~c.k':. Of `_`I t~~.i~C Gi ~u?:.~C.;a:i= ; 4t7~:t
sufficier_t raUnies h3V_ Y?w~P. a}1':.~;~ :~1,%3',:.t?C,., :~G~y '':he3 :.:i:7'~~OSt; of saki
contract, that ~uf+iC?.~ ~. :::'_iII:L^j;i ±:: I:eC':T_}lU Gbi1y3%i%;1~ U t}.E:
contract are dttla~.' j' 1:°: `~l T]`~ii ?iYy; U`° a.?'e ~.nt.~',"7.`+JCltc^d t(J C<~mr^.
lnto th2 mreas:ry"' tJ ~,:.i?e C=E:Q~.% 7= ~hi3 -.}=;~~G ;'..-~~On ~:_C'::I Wl':ich
the same are to be cirsw:I, e.nd ~.•~;at ~a~.c.: ~:orlics nog ac•tl~aiiy. in
the Treasury, tcgethez :~r~.th t:c Iran .es zntic.ipated to Curse into
the Treasury, tG ~tJe CZ'P_la_.%, ..~ :~~t2 ~I'iLi^:"vrit3t3.CJ;1 2.~"E.', Ce'"..a:E'~WiS6
unencumbered.
~znount D1ot to Etceed $ 22,600.44 _ _ _
~~~ ,~
Bate March 14, 1975
Fund 47-8700-5288
~Y Purchasing Agent
::~=:~" /%wtitri; y. CETA Title V I
Purpose Awarding contract for lease of trucks
Bidder PHd Corp, and Courtesy Chevrolet
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