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HomeMy WebLinkAboutReso 1975-7995a RESOLUTION N0. 7995 Form No: 342 Revz 3/7~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN °I'F-:E CITY OF CHULA VISTA AND THE COUNTY OF SAN DIEGO FOR PARTIAL FUNDING OF THE CITY'S SENIOR SERVICE CENTER AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and THE COUNTY OF SAN DIEGO, for partial funding of the City's Senior Service Center dated the 19th day of December , 19~r_, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approvedz BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he zs hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented Approved as to form by ;' ~. -- ~ ;~ . = _. ,~ ~. ,, - ._ ,~, - P 1 Desroche , Community George D. Lindberg, City Attorney Development Director ADOPTrD AND APPROVED by the CITY COUNCIL cf the CITY OF CHULA VISTA, CALIFORNLA, this 23rd daY of December , 19~r ~, by the followinc vote, to-wit: AYES : Councilmen Hobel , Hami 1 ton,~lydP, Fgria h 1 Y ~~t,t NAYES: Councilmen A135~ ATTE STATE OF CALIFORNIA) COUNTY OF SAN DIEGO) ss. CITY OF C~3ULA VISTA) I, of Chula Vista., California, DO F'EREBY CERTIFY true and correct copy of Resolution No. not been amended or repealed. DATED _, City Clerk that the above and that the of the City is a full, same has City Clerk 1 ~ ~ 1 t AGREENIENZ` FcE O~dE-TIDSE-O.^~LY FUNDING PROGRAM ' T3:•TLE III OF THE OLDER AMERICANS ACT WITH THIS AGREEMENT is made and entered into this 19th day of December , 1°75 }~y aid bett~een the COUNTY OF SAN DIEGO, a political subdivision of the Stake of California, (hereinafter called "County" and City of Chula Vista {hereinafter called "Contractor") regarding City of Chula Vista Senior Service Center (hereinafter called "Project".) W I T N E S S E T H: P~HEREAS, the Congress of the United States, through the Administration on Aging of the Department of Health, Education and Welfare, and the State of Ca)_if_ornia, through the California Cora~:ission on Aging, have awarded to the County, a special grant pursuant to Title III of the Older Americans Act for the provision of one-tirnG-only funds for, and demonstration of certain projects for older persons; and WHEF.EAS, it is both desirable and necessary to employ independ- ent contractors to assist. the County in implementing said grant; WHEREAS, Contractor desires to conduct said project in fur'cherance of the goals of the County through its Office of Senior Citizens' Affairs; NOW THEREFORE IT IS MUTUALLY AGREED by and between the County and the Contractor as follows: ~ .,:.. _ _ . ~. ,:,k~e r i:. ... ...__ . _ .. - ~ • rt.;t~:: ~._ ~ tiles ; ;;r.~.~ap ~ 7y"1~.~ 1 1. Defini.tloris : For the purpose `of t;:i .; E~C3reen:ent, wherever used hereir_ the following terns h::~. e -`~?'ce rt:ear.iny indi cated~r A. Advocacy Scrvir.e_.: Aggesszvely supportlri~r the client in matters involy~rig tr.e far,~iij•, school, employers, social agencies r~r govern:~,ental agencies, otc. , ~~rhen this is necessary to achieve a -responsible coanselin~~ service. ~3. Cotznselinc~: Trar.s«ct:ions ~:'ith a Cl:.ent Or C11GntS, either i_ndividualJ_y or in a group setting, tia'r~ich are problem related, supportive and intended to assist the client(s) attain a desi~=ed result (e.g., the resolution of inter- personal conflict or_ the improvement of_ emotional well being). C. Crisis Intervention: Providing or arranging a quick and suitable response: to a client in an emergency need situation. D. Escort Service: Taking a client, going with a client who f:or one reason or another is unable to go to and achieve the services of another agency/service. This could in- clude service to an elderly person who is afraid to or cannot travel alone; a person whose emotion;~l problems are such they cannot ask for and/or use service effect- ively if sent to sucii a service alone. This is not advocacy, transportation or translation/interpretation. E. Friendly Visiting: Going to the residence of a house- bound person on a planned basis to provide outreach and communication with the outside world and a dependable personal relationship. F. Group Counseling: Counseling ~•Tith a selected group of indi-,riduals on an organized regular basis. G, Information Service: Giving information to persons on the phone or in person about the project and its service or about the services or programs of other agencies. H. In-Service Referral: Making arrangements for services needed which are not provided by the project fo-r clients ~~ho are a continuing responsibility of_ the project. In- ~~•~rvice referrals are a part of the responsible social service counseling and do not count as a part of referral service. I. Nutrition Services: Providing meals on a planned ongoing way to persons unable to otherwise obtain adequate nutri- tion. It is an~icipated that r:~ost persona pari:.~cipating in this activit>y will be receiving other services provided by the project. ~11~~.~ Z i 1 J. Outreach: Locating and/or working with eligible persons who need services of the project, but for varioa~ reasons are not utilizing them. Y.. Referral Service: Servi?ig a client wl~~o does not want ar need, or is unable to use, the services of the project, but needs the services of another agency or resource. Referral consists of assisting the client to obtain the appropriate service. Fol.law-up is required. GIVING INFORrSATION ON THE PHONE I5 NOT REFEF.RAL. REFEI<EL~i~ IS NOT COUNSELING. L. Residential Service: The provision of in-house care on a planned, responsible basis. M. Telephone Reassurance: Communicating by phone on a planned, regular basis with persons who are unable to leave their homes or who may have difficulty contacting other persons, or feel themselves to be crisis prone. N. Therapeutic Socialization: A service which has been called a e~ide variety of things such as occupational therapy, alternative growth activities, skills seminars, positive involvement, etc. These are not simply recreational, "keep them off the street" activities. These activities will be created to help clients achieve a more independent produc-~_ive life, and. are provided in conjunction with individual and group counseling. O. Transaction: A general term encompassing all types of service related contacts. P. Transportation: Providing rides to persons unable to get to the project for service or other agencies/services needeu. 2. Scope of Services: Contractor shall perform in a satisfactory and proper manner the duties as set forth in Exhibit "A" which is by reference made a part hereof. Contractor agrees that said project shall be carried out in accordance with Title III of the Older Americans Act, the program regulations thereto, the rules, regulatior.~, policies and procedures established by the Federal governn;ent, County and State Agency concerning the project. 7 r1 ~1~ 3 i ~ 3. Compensation: County agrees to pay Contractor for its perform- ance ~of the Contract the compensation as follows: A. It is expressly understood by the parties to this Agreement the total compensation to be paid to Contractor. shall not, in any event, exceed.Two Thousand One Hundred and Five Dollars ($2,105.00)• excluding non-federal match. No expenditures shall be made or obliga- tion incurred in excess of the authorized total budget, Exhibit '.'B", attached hereto and incorporated by this reference. Any expenditures in excess of the authorized funds, not within the limitations of the approved budget and the purview of the eligible costs as set forth in this Agreement and all applicable Federal rules, regulations and re- quirements, is not a chargeable cost to project and will be borne by Contractor. Such compensation will be paid in monthly increments upon receipt of a request for payment of funds under Title III of the Older A*nericans Act. The first such payment may be an advance not to exceed 50 percent of the total compensation of Federal funds authorized above; all additional payments shall be made as a reirsbursement of actual ex- penditures incurred each succeeding month thereafter. The County may withhold the final monthly payment under this Agreement until the Con- tractor has provided Agreement. No transfer of funds in excess of ten percent of any budget category may be made ~oithout the approval of .the County. The funds to be paid by the County to the Contractor are solely Federal funds and are to be spent in accordance with the budget. B. Contractor shall place all money in a special account, expend the same solely for the purposes of the project, and refund to the County any unencumbered amounts upon termination or completion of the project. Contractor further agrees to conduct the project iti accordance with applicable rules and regulations promulgated by the Administration ~. 4~ ~ ~ ~S f on Aging, Department of Health, Education and Welfare, by State and by tcie County. No requests for pay, gent of funds under Title ~ III ~of. the Older Americans Act shall be approved by the County's represen t- ative until all required reports have been filed. 4. Equipment: Equipment to be provided under this 'Agreement is as listed in Exhibit "B". County agrees that capital equipment furnished under this Contract will remain in Contractor's custody beyond the term of this Contract provided Contractor continues to use said equip- ment to provide services specified under an on-going contract with San Diego County or the State of California for the provision of services similar to those provided for herein, and shall be maintained in good and serviceable condition. Contractor further agrees that such equip- ment shall be made available for proper use by other contractors or projects in furtherance of the objectives of County through OSCA at all times on mutually acceptable terms, subject only to prior scheduled commitments. For these purposes, Contractor agrees to provide adequate training to volunteer helpers and staff members in its proper use on behalf of this and. other projects. Equipment purchased under this Con- tract will be subject to Federal Management Circular 74-7, Attachment N, of the Property Management Standards to State and local governments, or its successor, as to title, disposition and maintenance, (a copy of which is attached, marked Exhibit "C") . 5. Contact for Responsibility: The Director of the San Diego County Office of Senior Citizens' Affairs, or designate, is the County's re- presentative for purposes of administering this Agreement. Thomas D. Hamilton, Jr. (Mayor) Executive Director of the Project, (hereinafter called Project Director), will be in charge of perfor~~:an~e of this Agreement for Contractor. 5 ~~ ~~~ 6. Tinge or Perform~.nce: Tho sere%:~ces of Contractor shall c:crl~ncnce upcr. approval by the Coun ~.y fio~~rd o-_ Supervisor. s, ar,d contin-~_e to a.~d iriclu:lirzg June 3U, 197G, unless earli.cr_ terzninatod. `!'in:e i_s of the essence of this ?~greeznent. 7 . Audi t_and In ;pact?.or. c.r""_ I:^corr'. s : At any time during nor_mal- business hOtlL'Ai ally. cl:~ Ufi:c~n ~ S CCliiii.~% may d.,CI!l i?E'CeSS~r'y, Co?1traCtOr shall make available to County, State ar~u T'~deral officials for exam- ination all of its records trite res~;c~ct to all matters covered by this Agreement and wi7.1 pErmit County, State and Federal officials to audit, examine and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, records of personnel azid other data relating to all matters covered by this Agreement. Contractor sha11 maintain all such records for a minimum of three years if audit has occurred and five yeat-s if audit has rot occurred, and in the case of audit exception, until such exception has been cleared. Records for nonexpendable property, which was acquired t•rith Federal funds, sha7.l be retained for three years after its final disposit:ioll. 8. Termination of Agreement for Cause: If through ani~ cause, Contractor shall fail to fulfils in timely and proper manner its obligations under this Agreement, or if Contractor shall violate any o~ the covenants, agreements or stipulations of this Agreement, County sr:all thereupon have the right to terminate this Agreement by g.;.ving written notice to Contractor of such termination and specifying the effective data of such termination. Nott~ritizstanding the above, Contractor. shall not be relieved or liability to County for damages sustained by County by vir_-tue of any breach of the Agre~^~cnt by Contractor, and County may withhold any paymer_ts to Coiztract.or for the pur~7CSi' Ci S~tOif Ui1t7.1 .`'il1Ch. t1i`~~ %?S t~:C E:Y~1Ct <ilUU:lt Oil'. ::~..;,.'ijC:•:~ (:~u'..' County from Contractor is determined. Contractor hereby expressly 79 ~~~ 6 Wcdl~lt'_S arly and a1.1 claims for damaci~s fcr_ Co;I:;~C•r.;atioil ~.rZS,ing under this Agrc~~.~;ent exrcp~. as se-t forth 1n this sec-.`.ic~n i_n the event of termination. Upci~ te~ni.rati_on of. this A,reernenf., Contractor_ shall return to Cov.nty, upUrr Cl^rilIlCi, aI:y l r1i~11~:,L'•;i't~~^r~Cl flln:i~: alld uI?y ' egLl1~')I?:eI2t purchase(:{ ~Jlt~1 :~:'ir_':l ~Y~CV'_C.'_OC~ unt;:'_Y' this ~'1~~;:C'OC? ~lE'nt. ~i . ~).'E'Yrnl.Ila.lOI"1 f Or ~_C)ri`r'~.__i2_i.Fa?ii:: 1'hc C~UIIt.rc~.CL(?r OI° tt1C County ri'lay terminate this Agreement at arry t.%I1° Icy gi •a:in:j written notice of such termination and ~pecifyi.ng the effective c.~ to thereof at least thirty ,(3Q) days before the effective date of such termination. If the Agreement is terminated by County as provided herein, Contractor shall be .entitled to receive just and equitable compensation for aizy satis- factory work completed. Contractor hereby expressly waives any and all claims for damages o?' compensation arising under ,this Agreement except as set forth in this section in the event of such termination. Upon termination of this Agreement, Contractor shall return to County, upon demand, any unencumbered funds and any equipment provi.c?cd under this Agreement . 10. Changes: County may from time to time request charges in the scope of the services of Contractor to be periol_~~ed hereunder. Such changes, including any increase or dECrease in the amount of Cont.ractor_'s compcnsat_ion, which are mutually agreed upon by and between County anti Contractor shall be effective ~•~hen incorporated in ~•aritten amendments to the Agr..eement. No oral understandi.n~ or agreement not incorporated herein, shall be binding on tre parties hereto. 11. Assi_anabili_ty: Contractor si:all not assign any interest in this -. Agreement and shall not t-r_ansfer any interest in the same, ~~~hether_ by assignlnerlt or novation, without the prior t•:ritten consent of Cc.;unc~r • thereto; provideu, ho,ae~ler, that claims for money due or to i~ecoIe dL~~~ ' to Contractor from County under. this Agreement may he assigned. to a 7~' 9 ~" brink, tl.us~ co.np~~.Ily, or other fin~ncia.l .~nstizution ~~~ithout such arJ>roval.. ~'otire of a.ny such assigr.~rent. or tra2.sfer shall be furnished promptly to Caunt~r. 1.?_. Intro}fie;^t o~Collt_r~;ctoL : Co:ItracLOr coven:_I~ts that he presently has no i.nteres ~,.-. and E;;"!~1:L1 IlOt aC~t,'.1rG' c ny 1ntC'reSt, di ; GCt Or lndlr^Ct, ~~r;-~i.ch ~,;ould col~f_lict-. i.~z ~:r_~> ?„<-~.r_n~~r cr dec;roc, t,~i_th tY~~a porfo;^n;alicc of services requlrGC'i tt0 lie p2~~"±-~Ol'rt?eCl l2l~der th1.S ~i~reE:illeIlt. Contractor fur_tller covenants that in the performance of this Ag~r_eement, no person having any such interest shall be employed. 13. Findings Confidential: All reports and other information (including the identities of individual clients) prepared or assembled by Contractor under this Agreement are confidential and shall not be made available to any individual or organization by the Contractor wi~t.hout the prior written approval of the Director of the Office of Senior Citizens' Affairs or leis designate. The provisions of this clause shall not, however, restrict the Contractor's obligations to provide required information under its other County, State or Federal contracts. lrl. Indemnity: Contractor agrees to maintain such insurance as will fully protect both Contractor and County from any and all claims under any workmen's compensation act or erg?plover's liability laws, and from any and all other cla:irns of whatsoever 1~in_d or nature for the damage to property or for personal injury, including death, made by anyone whomsoever. which may arise from operations carried on under this Agreement, either. by Contractor, any subcontractor or by anyone directly or indirectly engaged or employed by either of them. Contractor_ shall exonerate, indemnify and hold harraJess County from and against, and shall assume full responsibili-t_y for payment of a1.1 Federal, State and lac~~l ta!_cs or contributions i~<<pc;~ed o~ re7t~ i red under unem~~loyr,~,:gin 4 insurance, social security and income tam lu~as, ,with respect to ~~ ~S Contractor and Contractor's employees engaged in performance of this Agreement. County and its agents and employees, shall not be, nor be held liable ,for any liabilities, penalties or effects of Contractor, or for any other persons whatsoever, nor for personal injury to or death to them, whether caused by or resulting from any negligent act of omission of Contractor. Contractor further agrees to indemnify and hold County and County's agents and employees against and from any and all of the foregoing liabilities, and any and all costs or expenses incurred by County on account of any claim therefor. Contractor agrees to assume the fore- going obligations and liabilities, by which it is intended by both parties that Contractor shall indemnify and hold County harmless from all claims arising by reason of the work done or by reason of any act or omission of Contractor. Contractor shall, throughout the periods of this Agreement, provide public liability and property damage insurance, including ~•~ater and fire, or loss by theft, covering all operations hereunder of Contrac- tor its agents and employees, including but not limited to premises and automobiles, with minimum liability limits of two hundred fifty thousand dollars ($250,000) for bodily injury or death of any one person; and five hundred thousand dollars ($500,000) for bodily injury or death of two or more persons, and damage to property of not less than fifty thousand dollars ($50,000) resulting from any one occurrence. Said policy shall provide thirty (30) days written notice to the Audi- tor and to the Office of Senior Citizens' Affairs of the County of San Diego of cancellation o-r material change. 15. Notice: Ary notice or notices required or permitted to be given pursuant to this Agreement may be personally served on the other partT~ by the party giving such notice, or may be served by certified mail, 'l' 9 9~ ~ return receipt rcques~cd to t}re follo~rring addresses: County:. Director Office of Senior Citizens' Affairs 1955 r'ourth Avenue San Diego, CA 92101 Contractor: Thomas D . IIam~_ 1 ton , Jr . , Aiayor City of Chula Vista 276 Fourth Avenue Chula Vista, CA 92010 ~1G. Independent Contr~•.ctor: It is agreed that Contractor shall perform as an independent contractor under this Agreement. Contractor is, for all purposes arising out of this Agreement, an independent contractor and it shall not be deemed an employee of the County. It is expressly ,understood and agreed that Contractor shall in no event be entitled to any benefits to ~thich County employees are entitled, including, but not limited to, overtime, any retirement benefits, workmen's compensation .benefits, and injury leave or other leave benefits. l7. Affirmative Action: Contractor and any subcontractor performing under this Agreement, maintaining a business location within San Diego County and using such business location in any manner for performance under this Agreement, shall comply with'the Affirmative Action Program for Vendors as set forth in Article IIIk (commencing at sec. 84) of the San Diego County Administrative Code,-which program is incorporated herein by reference. A copy of this Affirmative Action Program for Vendors will be furnished upon request. 18. Purchasing Ecruipment: Contractor certifies that the sources from which it purchases goods and services under this Agreement conform to applicable provisions of Title III of the Older Americans Act, the regulations and the Title III Ma:~ual. Contractor further agrees to abide by all applicable State and local laws and regulations in the performance of this Agreement. - 19. Au;iiority to Contract: Contractor shall. have no authority to contract for or on behalf_ of, or incur obligations on behalf of, the State of California or. the County of San Diego. 7995 . 20. Fair E:~:.~l.oyM:::zt: rair :::aplol;;tcnt I~ssur«nce ot- Coraplaince (:~oI:4~:1 ) is attache? hereto as E:t!~ibit "D" and is hare'-.>y incorporated by reference. 21. Ending Statement: Contractor. agrees that arithin thirty (30) da,~s after expiration of contract, the Contractor shall. provide the County with an ending financial statement signed by the Contractor's Project Director. 22. Subcontracts: any subcontracts under this Agreement shall be approved in writing by the County's representative and shall have no force or effect until so approved. - r ~ 9 9~~ , , . „- IN ~~t2`.CNESS WIIEREOF, the County and Contractor have duly executed this Agreement on the date first above writien. The Civil Service C~TTL't1iSSlOn has made the detern~ination re- quired by Section 78.1 of the Charter of the County of San Diego regarding the employment of an independent Contractor ' to provide services pursuant to this AGREEI•SENT by action of FEB 1976 197, CONTRACTOR CITY OF CHULA VI T 7~ TAOi~IAS D . HAMILTON, JR , ~ i COUNTY OF SAN DIEGO By Asst. Cler the Board of Supervlsbry \~provcd ur,d,'c; ;,,;~;,ri:!^.~i'ij~ iae H3ar_l ~t Supervi~ora o t,~e Co::n.y of pan Gi?g~ JAt~(--~-7 1976 (~' r' 7595 12 • IN t°~ITN ~~; t t i . __',G:', '1 ~' ..~ ~.ontractor. gave duly executecz thi:} ~~1,rc::~~ „~~It c~.:~ L~,~ ~._ i ~ ~ st above written. The Civil Ser~,rice Co;nmis:~ ~_c:n has made the c3eter.a?_nati cn re- quired by Section 7B . l of tre Charter of tL~ Cowzty of San Diego rec~a.rda_ng the employment. of an independent Contractor ~, to provide service~~ pursuant to this AGREEP~iENT by action of 1975, coz~;TRACTOR CITY OF CfIULA VISTA i t ~ ; /'. D~~ ~(~ ,~ Cf~ ~2^ THOP~,AS D. ~ 'vI L ON, JR. , ~ `s'C`. ;' COUNTY OF SAN DIEGO By r1 `19~ 3.2 Exhibit "A" (S-1) Scope of Services T. Equipment: Contractor shall procure the equipment, material and/or other items approved for purchase and identified in the budget on Exhibit "B" (S-4) in as timely a manner as needed to accomplish the project objectives as set forth in Paragraph II below. TT. Services. The quantified service objectives scheduled on sheet A (S-2) attached shall comprise the minimum performance objectives of this Contract. ITT. Records. Contractor shall submit such reports in the form and at the times required by the State and County as advised. i~ 7 9 9S~ Exhibit "A" (S-2) PROJECT 03,)ECTIb`ES The primar;~ service program c!~jective is to bring available and existing service into the comTUnity, thereby acting as a focal point and catalist for provision of available services for seniors in Cfrula ~lista and the surrounding region. Services already provided or available are Information and Referral, Telephone P,eassurance, a Job Data Gar;k and emergency assistance. Furtf~er services offered ±firough lir,f:aees with other agencies are welfare assistance, legal aid, veterans assistance aria others. Upon the receipt of additional equipment funded throcrgh the one-time-only grant, the Senior Service Center proposes to expand tt~e level and types of services it makes possible in such areas as volunteer opportunities, a shopping «ssistance program, a friendly visitors program and community outreach. It is anticipated that, as a result of the capital expenditures eminating from OTO fundiny, the average number of units of.service delivered per month brill increase from approximately 150 per month to 250 or rr,ore. Y 79 95~ EY.jll~'~i1. "Ii" (S-1) ToTAZ~ ~i ~ ~ .~ n%~~r Dec .. 19,, l,~ ! 5 ~~ ~h.0Ul1C~~%O C:'~'~11 C:allc.Z"~S O11iy ~, .~ P~:I:SU:<::}'L In-Kind 6,136_(1) • (G:a~es F: Salaries) T'rin~e r~enefits Equipment Other Capital Costs Equiprient, Rental/Lease Consumable St.pplies Travel Consl:ltants ' Printing/Publications Postage ~Crtai Office IiiSU rallce Telepllane r:aintenancc/Repair Other Expenses TOTAL NON-PERSO:i3EL TOTAL PROJECT (1)See Exhibit "B" (S-3) (2)Cash and In-Kind Support (3)Bloek Grant Funding ~I ~ 9S' 200 400 385 500 75 3,420 ...~, - 390 300 580 6 25d (3) a .6,186 $2,105 $650(2 - $2,105 $2,105 X650 3t~ _ __ __ _ _ ~~ ,~ (~- ) Exhibi_;. ;3 ~ 2 E'ISCAL PI:OJECTIONS : JAI;1?A~RY - Jt~~:`E , 19 76 TI'T'LE III 0 . T . 0 . Ft+i~'sDi~:G O~~LY E~~PEN?~I TURFS Persol-inel (tJages ~: Salari_es Fringe Benefits Equipment Otrier Capti.Gl Costs Equipment, Rental/ Lease Consumable Supplies Tr_ avel Corlst;~ltants Fxinti_na/Pub7_ica- tlJI2S POSta~e Rental Il~sttra.nce Telephone i~iaintenance/Repair Other E~,penses (In-Kind) TG~'A?.~ 1~I~CT COSTS Indir1rect : Ad.min.,. TOTAL EXPENF~ITURES LESS: Project Income I3on--federal: cash In~-}~.nc~ nTl7 ~'T'i~Tt7S T:r/1Li~.Srl'~~~ >: i J JHi~ t' Lh ~ ;'i '~i< i A~ _: ~ i°iAY J Ui.t'. L lUJ.1yL i $1031 1031 ! 1031 i 1031 1031 i 1031 j $6186 -- - I i f ----- i I ~, 2105 I 2105 I _____ ~ ~ I j I ~ i f ~ { _ _1 ~ ____ -~-_-- ! f 5 -. ~ ~1 I _ ~ ^ ._._. ~.^_ ___~ ~ ~ ~ ! ~ _ _ i - __ -----~ 650 I ( J y { i 650 ~_!± ~ 16 81 313 6 I 10 31 10 31 10 31 10 31 ~ 8 9 41 _ ,___._ r I 1681 - _ 3136 1031 1031 1031 1031 I 8941 ~I _ ? t I .__. j ' _ i ~ 150 ~ J ~ ~ I 150 ____._ I 1531 f 1031 j 1031 1031 ~ 1031 1031 6686 I ____ i Y - i I I ~ 0 _ ._.__ 2105 ~ __~ i - 0 - a ~~ - 0 - ~ ~ - 0 - ~~_..__ - 0 - L_~__..__ 2105 ! ------------ l~ 9~'~ trac nor eject _ _ _ ~_ __. Exhibit ~`B" (S-3) PERSONNEL SCHEDTJLE: xou a •1.0 gi ven uoi ar5 , ours Rate Per ! Jan. Feb. Mar. Apr. May ~ Jure ~ Tota1 osition --. ~t~all positions charged against OTO cont ract: i _ Tot~~fs st all pesitions funded from other goverm ent sour ces, basi s time s pent dir ectly o projec' . (1) Office Supervisor 25 4.52 hour 452. 2,712 (2) Senior Aides 20 2.49 hour 199.2 Same same same same same 1;195 20 2.49 hour 199.2 same same same same same 1,195 (3) Administrative Aide 10 4.52 hour 180.8 1,085 6,187 ,nmarize~all voluteer~support at approved equivale nt rates . I ~ E1r_ibi't ~~~~~ cs-~~ CHt1LA I~ISTA SENIOR SEP,YICE CEPlTER Oi~E-TIh+E-O~;LY F~U~lDI~;G S!![';:ET REQJEST Item Remington R-3 copier • ISM selectric typewriter Royal manual typer~ri ter Desk chair (executive)(3) Side arm chair (3) File cabinet, legal (2} Bookcase tJork table (2) Tabie lamp End table External sign Coffee maker Pamphlet rack TOTAL Cost (includir-g tax) $ _530.00 530.00 159.00 209.88 110.24 207:76 47.70 ~72.Og . 26.50 47.70 58.30 31.80 X2,105.]6 79 9S "! F:?:hlb].t: nCn Septer:Zber 13, 197= ~ r^ederal ~;anagemer_t Circclar ?~:-7 ' ~ ~ Attachment tv .- PROPE2TY i•:A::=.GF'.L~;~ STA?~D~,RDS ~ - 1. This attach.;.~nt prescribes uniform standards governing the uti3ization and dis~sition of property furnished by the Federal Government or zceuircd in =.~s!ole or ir. part with Federal iur_as by State and local governL snts. Federal cYantor ag~*~ci es shall requ.re Stato and 3ocal goJern.;:erts to cbserve these standards vender grants from -the Fzderal Goverment and shall not inpose • additional receaire:lents un'oss s~ci_ically required by F2aeral law. The grantees stall be authorized to usz t'~eir own ~aroperty managerr~ent standards and proceduYes as long as ~~3e provisions of this attachs gent awe included. . 2. The follc~aing definitions apply for the purpose. of this attachment: - ' • a. Meal nro:~erty. Real .property means lands land improvs- meets, struvtt~res and appurtenances thereto, e;ccluding movable machinery ar_d equiprlent. ~ - ~ - ~ ~ ~ • b. Persona3 proms-~~v. Personal property means property of _ any kind exczpt seal property. It nay be tangible --- raving physical e;tistencee or intangible --- having no physical existenceo such as patents, inventions, and copyrights. - c._ Nor_e:~nendab3e personal nYox~erty. ir'onexp2ndab3e personal • property means tangible pe?-so:~al pro~.erty having a useful life of more than one .year and an acquisition cost of 5300 or more per t.nit. A grantoe may use its own definition of nonexpendable personal pYopericy rrovided that such definition would at least include all tangible personal property as defined above. do Ea-coendable x~ersor_al nro~rty. Expendable personal prop- erty refers to all ta...ngibie personal pro~rty other .than. none ,- pendable property. - -- ' e. Excess pT^per}y. Excess property mezns property tinder the contxol of any Federal agancy ;:hi ch, as deter:rined by. the head thereof, :mss no longer xequired for its needs. 1 .. i t i .; rl 9S' t .- F~t'iL` ~]n - f Attach:: o;~t 1l 3. Each c ~d~ral grantor agency sh grant2zs corcer:u.ng tra ~~~ of wholly by the Federal Goverr.~:~nt. statute, such require:;tnts, zs follc~ing: Sep ember I3, 197rt all prescri be recruiremsrts for r°al property fu:~ded Tartly or Un=?ss o~~eri,~,se pro•,~i dad by a ,,:znin~.L-~, 'sha13. contain tna a. The grarte~ shall use the real aropsrty for the author- ized purpose of the original gr3*~t as lor:g as needed_ b. The granter shall obta~.n approval by the grantor agency for the use of the real property in ether projects when the granter deiex;nin2s t5at -the proo~r ty is ro longer needed for t.~e original grant purposes: Use in other projects shall be lire;tsd to those unda.r ots:er .Fed°ral grant programs, or progral-~s that have purposes consistent wit.' those authorized for suppor` by the gran tor. c. When the real property is no longer needed as provided in a. and b., above, -the grantee shall return aI1 real proparty fur- nished or purchased wholly with Federal grant ft:.nds to the con- trol of the Federal grantor agency. In the case of property purchased in part with Federal grant funds, the grantee may be permitted to taste title to the Federal interest therein upon compensating the Federal Go~Jernment for its fair share of the property. The Federal share of the property shall be the amount Computed by applying the percentage o` the Federal participation ~.n t2:e total cost of the grant progran for which the property was acquired to the current fair marr;et value of the property. -~ ~e Standards and procodures governir_g os~nership, use, and dispo- si'cion of nono:cpendable personal property furnisi:ed by the Federal Gorernment or acquired with Federal funds are set forth belo;~: ~ a. honexr~?ndab'le c~ersonal property acat7ir2d Leith F°dflral funds. When nonexpe:-idable personal vroperty is acquired by ~ a gra,Ztee wholly or ~.n part w-i~~..h Federal f ands, title will rot be ta~.en by the Federal Govexnr:ent eticept as provi ded in paragraph ~a i~j , but shall be vested in th? grantee subject to the follo~~:3.ng restrictions on use and disposition of the proparty: {1) The grantee shall retain the property acquired with Federal funds in the grant program as long as there ;s a need for the property to ~ccornplish the purpose of tie grant program ~ t~hether or not the program continues to be support°d 'by Federal s funds. Nhen there is no lo:~ger a need for the property to . acr_omplish the purpose of the grant progra;~, the grantee steal]. ~ 2 ~9~'S~ ..September 13, 197-I ~ ~ FtiIC 74--? Attachment N ' i use the pro~rty in conn~ctiea With other Federal grants it has received in the foilcwing order or priori~y. _ ~ • (a} Other grants of the same Federal grantor ay?ncy needing the prcperty. • (b} Grants of othar Federal agencies needing the property. • ~ (2) When the grantee no longer has need for the pro erty in any of its Federal grant programs, the property may be posed for its own official actin,-hies in accordance with the follo;~ing standards (a} Nonexne_*~dable property with ar_ accntisition cost of less than 5500 and Lsed fOUr ~r?ars cY' Wore. 3"~:e grantee r:av use the property .or its c~-n official actiti-i~~ies without xein- bursement to the rederal Government or sell the property and re- taro the proceeds. ~ ; - - - - " (b} All other none}:mendable rro~-rty_ The grantee may retain the proper-i:y for :its c~•m use ;~roviGLd that a fair co.~- pensation is made to y~he original grantor agency for the lattsr~ s share of the property. The anou°~t of co~nransation shall be computed by applying the percentage of Federal participation in the grant program to the current fair_ marr>et value of ti:e propzrty• .. - ____ - (3} ~f the grantee has no need for the property, disposition of the proper-'cy shall be made as follows: - (aj Nonexpendable nropeY--ty w7 th an acrn.~isit3_on cost of P { 000 or loss. F,_~cept ror t}za-t property 4rich meets the cri- teria of (2) {a) above{ tl~e grantee shall sell the property and re~.mxrarse the Federal grantor agency an amoun4 which is computed - in accordance with (iii) belo•~a. . - . - (b} Nonexnendable nrooerty with an acc~-t~isitien cost of over S1 ~ 000. The gran~.ee shall recaest disnosztion ins-t.r-uc- tions from -the ~ grantor agency. The Federal agency shall determine whether the property can bs used to neat the agencyYs requirement. if no xequirer~ant exists within that agency, the availability of the property shall be reported to the Gensr.al, • ~ Services Administration (GSA} by the Federa? agency to determ~.ne whether a requirement for the property exists• in other Federal ~ agencies. The Federal grantoz agency shah issue ir_structions to - the grantee within 120 days and the folla~ring procedures shall govern. - - -~ - - - - X995- .. - - ~.. - • Ft•IC 74-7 • September 13, 19 i-'_ Attach, -en t N (i) If tha granted ; s ; nstrt=cted to s:~ia the prop °rty e? sewhere, the grantee s::al? - be reic:~buYs2d by the b`n?f itir_g F2d~ral agenc;~ :~i t_h an amo:L-~t whicz is co~-~puted by applying thz ~r~ent=ge of t1:2 grantee ~ s rar~.ici_.3ti o:l _n t?:~ grant pz•c~;_~:.m to ti:e c~; rrcnt fair r.:ar:t•~t val~:e oL -tre aroparty, plus any snipping or interim storage costs incurrad. (ii) If the grantee is ~_nstructed to otherwise dispose of the x:rope~ty, 3:e sha? 1 as reir.-b~ars?d by the F zdera'! grantor agency for such costs incurred in its disposition. (iii) If disposition instructions amore not is- sued csithin 120 days after xe~~flx-ti ng, t're grants s.~all s:~11 ~..hz property and reimba.:s~~ the -Federal grantor agency an a~nou.nt which is coriputed by Upp3ying the perce.ntag? of ~,ederal par~i cipaticn in the grant pro•;fam to the sales procoeds. ru~'~er, the grantee shall be pzrmitted to retain ;104 or ZO percent of the proceeds, ~-thichever is grza~er, for the grantees s selling and h~ndlir_g expznses. - (4} Where the grantor agency determines t:~at proper'y t~itn an accruisit~on cost of S1, 000 or mere a:~d financed solely «th Federal funds i s unique, difficult, or costly to r°place, it mar reserve ti tle t'.o such property, subject -to the foslcn•ring provisions: - - (a} 'T`he property shall bL a.ppropriately zdenti~yed in the grant agreement or othercaise made };no•~n to 'c'ue gralz•cee. - (b} `lie grantor agency shall issue dispositi on in- struc~t3.ons within 120 days after tY:a co~pleticn of -tne read for the property under the ,Federal grant ror c~hich i•t Baas acquired_ zf the grantor agency fails to issue disposition ins•t~,,ucti ons tiwithin i20 daysa -the grantee shall -apply the standards of ~a (1) ,. 4a (23 (b} , ar_d 4a t33 {b} . - - _ b. Federally-c~~a;-ed none~mendZble t~Lrsonal ~Yc~p2rty. Unless statutory anti=ori •ty to transzer. title. has ~~en c.ranted to an agency, title i.o Fed_orally-o~r~-ned propert~T (nrope:~i:y to t,,h; ch the Federal GoverrnenL retains tit12 including excess property mado available by the Federal grantor agencies to graiitoes) r2.-zains vested by law in -~~.h? federal Governm~Qnt. upon termination of the grant or need •`ar the property, such properiy shall be reported to the grantor agency for fur~her agency utilisation or, if appropriate, for reporting to the General services administration for other Fedcra~ agency utilization. Appropriate disposition instructions ~~ill he issued to the grantee after completion of Federal agency revysw_ - 7~'y~- - --. September 13, 197-1 F~~IC 74-7 Attacrr~',ent ~7 S. The grantees • property r:~anaceme:~t standards for none:ip2nc~able personal proxzty shall also include the follo•~ing p.oc~dural require.;.shts: . a. Property records shall be maintained accuzately and oro- vic~e ; or: a descr~.p tion of the broparty; ra.-:~~factL~ er • s semi al Ilui,.tiJer Or 0~3:er 1C~ent? T.~Cc:t7.C":i n~:.:~ber; ~iCC,L131t1ori date a.*:d COSt' source of the pxopsrty; percentage of Federal fu:~ds used in the purchase of pro~rty; location, use, and condition of the property; and ulti:~atc disposition data including sales price or the ;nethod used to determine current fair narket value if the grantee reimburses the grantor agency for its share_ b. A. physical inventory of property shall be taken and the resulics xeconcil°d with the property records at least once every two years to verify the exi,st_ence, current utilization, and con- tinued need for the property. . c. A control system shall be in effect to insure adecruate safeguards to prevent lossa damage, or theft to the property A_*~y loss, damage, or thaft of nonexpQndable property shah. be in- vestigated and fully documented. d. Adequate mair_tenance procedures shall be implemented to keep th~~ property ~.n good condition. ;: e. ProgQr sales proced~ares shall b° established for unneed~ d property which ~~ould pxovide for comneti tion to the extent prac- ticable and result in the highzst possible return. f _ if'hen the tota.3. inventory value of sonal property e:{cseds .500 at tf Fwd°ral grant purposes, thn gran tee rr sell the property as long as t Government for its share in the cost. shall be computed in accordance with any unused e~;p e e~:p:Lratio:~ of ay retain ttie e co~~pansates The amount of °ndable per- need for any prop-~r `y or the Federa3. cornpensati on ~. Specific standards for control of intangika3.e property are provided. as follows: a. xf any program produces patentable items, patent rights, processes, or inventio:s,_in the course of wor:: aided by a Federal grant, SLiCi2 fact .shall be promptly and fully reported to the gran-~or agency. Unless there is prior agreement between the grantee and grantor on azspositzon of such items, the grantor agency shall deter- mine whether protection on such znventa.on or discovery-shall be sought and how the rights ir. the invention or discovery--includin5 rights under any pate:tt ~ issued thereor_--sna? 1 be ullecated and ac:~inistc~.rec? in Ord?r t0 p.~c+~eC`. t;ic? L'i'.;'i}1?^_ interest C021SlSte:lt ?with ~ 9~:5 .5 ._ .. •. ~.. . • ~I1C 74-? T Seotemb~•r 13, 1974 A~tachr..~nt ~, . t. "Govern~~nt Patent Policy {Presid~nt* s ::2morandu ;~ for Reads o E.•~e:.-utzve Dnpart.-~ent3 and Ag~ncias, August 23, i971, and Statement .or Govern:,ent Patent Policy as printzd in 36 c_R_ 'iSu89) . b_ '.here t~~e gr=_:-,-t results `n a 3~co`c or other cooyrightabl.~e tnat~~r~.al, ~e aut::or. o.~ gzant~-~ is fzee to ccos~rig- t t`:2 •:~or~c, . bui t~:° I'ec?eral a<<n`or zg,-~cy res?r~es a royalty-frame, none:clu- sxvo and irre=~ocable license to reprodi:ce, pu~~lish, ox other,-i se use, and . to authorize others to use the Fror.Y for Go~~erna~ent pur~roses. ~. .. .. _ ~ . ~ , _ ~ ~ ~ - - i • - _ ~ ~ e. - ~ ' - , i • ~ . • _ ~ i • ~ ~ - ~ ' .. i. ' ~ • ~ ~ 6 _ •. _ .. ; ~~95 ~ .. .=_ ._. ._ Exhibit "D" ASoURA?V'CE OF` COi~;PLIA?:~~T' WITH THE DEPAR?'~1ENT OF HEALTH, EDUCATION Aivi; ~•iEL.F~.RF REGULATI0~1 UhTDER TITLE VI OF THE, CAVIL RIGHTS AC`i'' OF 1964 City of Chula Vista Senior Service Center - (hereinafter called the "Subgrantee") HF?EBr: AGREES TH?'~_T it will cc~rr~nly with Title VI of the Civil Rights pct of 19G~~. P.L. 88-352) and a1J.. reattiremer.ts imposed by or pursuant to thA Regualticn of the Depart.^~ent cf Health, Education, and t~7elfare (45 CFR Part 80) issued pursuant to that title, to the end that, in accordance kith Title VI of that Act and the Reg- ulation, no person in the United Mates shall, on the ground of race, color, or national origin, be excluded from participation in, be dEnied the benefits of, or be otrerwise subjected to discrimination under any program or activity for which the Subgrantee receives Federal financial assistance from the Name of Grantor.} a recipient of Federal financial assistance from the Depar~,..mert (hereinafter called "crantor") ; and HERESY GIVES ASSURANCE THAT it will immediately take any measurea necessary to effectuate this agreement. If any real property or structure thereon is provided or impr_ove~d with the aid of Federal financial assistance extended to thF Sub- grantee by the Grantor, this assurance shall obligate the Subgrantee, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a. purpose fcr which the Federal financial assistance is extended or for another purpose involving the provision of similar services or bene- fits. If any personal property is so provided, this assurance shall Qbligate the Subgrantee for the period during which it retains own~r- - ship or possession of the property In all other cases, this assur- ance shall obligate the Subgrantee for t~:e period during which the Federal financial assistance is Eutended to it by the Grantor. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Subgrantee by the Grantor, including irastallir:ent payments after such date on account of applications for Federal financial assistance which were approved before such date. The Subgrantee rec~ogni.zes and agrees that such Federal finarlciGl assist-~ ar~ce w-ill be extended ?..n re7 lance on the representations and R.oA Form 441 (To be completed by applicant fcr airy grant from the State Agency designated to implement the Older Americans Act. Where provision of facilities is in- tTolved, HEW Form 441 is to be executed.} f ~~ `+ • ~agrce~.r:~c~i-~__:> ~r~~de in t.1is assurance, an3 that the Grantor or the Urrit~ ~~~.:~~r cr both shall have the right to seek judicial en-~ forcer~ent~ cr this assurance. This asst:rarce is binding on the Subgrar.te^, its vuccessors, transfereees, and assignees, and the pers:n cr persons whose signatures appear below are authorized to s~_gn thi..s assurance on behalf of the Subgrantee. Dated (Subgrartee) President, Chairman of Boar oY~~ comparable authorized official) (Recipient's mailing address) Title Mayor of the City of Chula Vista / / ~r ~~ '~en~ors C~eriif~ t~ of C~om~li~ncP .~ffirmttfiue .~rtiun rngrttm I hereby certify that City of Chula Vista (Senior Service Center) (Legal Name of Vendor) in performing under contract(s) or purchase order(s) awarded by the County of San Diego during the calendar year 1976, will comply with the provisions of Article IIIk of the Administrative Code of the County of San Diego and rules and regulations adopted pursuant thereto, the Civil Rights Act of 1964, Executive Orders 11246 and 11375, the California Fair Employment Practices Act, and any other applicable federal and state laws and regulations hereinafter enacted. I will not employ on this project any subcontractor who does not provide a Certificate of Compliance and Employment Data Sheets in accordance with Section 84.8 of Article IIIk. The Employment Data Sheets contain personnel data for my organization. I hereby certify that this data is correct, and I agree, if awarded the contract, to meet the current minimum level goals of the Affirmative . Action Program of the County of San Diego as part of the contract. ~1 ~1 J / ~'° i ~ YG ~'1! TC~~„t Title ~q 95; ~, •'.~• EMPLOYMENT DATA I. Description of Vendor A. Name of Company: _ City of Chula Vista (Senior Service Center) .. B. Address: 276 Fourth Avenue Chula Vista, California 92010 City State Zip Code Telephone Number: (714)427-3300 C. Name of Company President: (Mayor) Thomas Hamilton, Jr. D. Addresses of company facilities located in San Diego County: Same as "B" above E. Type of Business: Municipality F. The company has appointed: Personnel Department as its Equal Employment Opportunity Officer (EEOO). The EE0O has been given the authority to establish, disseminate and enforce the Equal Employment and Affirmative Action Policies of this company. The EEOO may be contacted at Address: 276 Fourth Avenue, Chula Vista, California 92010 Telephone Number: (714)427-3300, Ext. 227 concerning matter related to any affirmative actions taken by this company to increase the utilization of minorities and women in its employment. r ~~ ~- w ~agreF~.:~c~n~.~~ r«-t~:e in t`iis assurance, and `Y:«t the Grantor or t~'ie ~rlit:": .`a, r:,r c~ both shall have the right to seek judicial en= forccrnent G]. t~115 assurance. This asst:r.arce is binding on the Subgrar.te^, its successors, transfereees, and assignees, and. the pers:n cr persons whose signatures appear below are authorized tv s~_gn t'_]..s assurance on behalf of the Subgrantee. Dated {Recif,ient`s mailing address) (Subgrantee) ~~ ~~ ~~° ~ ~~~- % ~ ~-' f ~,`fG~ Yom; BY ~i'~'~ ~ t~~n ~c-'L President, ChaYrman of Boar ~r_. comparable authorized official) Title Mayor of the City of Chula Vista / / ! ~r .MEMORANDUM OF AGREEP2ENT WITH RESPECT TO ONE-TIME-ONLY FUNDING PROPOSAL " , The Human Care Services Provider known as Chul a Vista Senior Service Center has requested, in addition to the dollar amount herein agreed upon, the following additional amounts to be used for the purpose named below in order of preference - 1n/~ c ~ c L o c K $ 2 5, oy ~SI\ ~/~MP r . ~ ~. S-o TNRF~ T~~~ I n1-o~T ~r4~keTS (3) $ ? 7. o p The San Diego County Area Agency on~Aging agrees that these pur- poses are in accordance with the objectives of the OTO funding program and may be funded in part if monies remain available after higher priority needs have been met. Accordingly, the Agency offers and the Provider accepts an amount _- of $ as total com ensation for the sco a of p p performance now finally negotiated and agreed upon this date, it being expressly under- stood that additional compensation will be added and the scope of per- . formance correspondingly altered if sufficient funds remain available for this purpose before final processing of the contract. for Agency or Provider 7 ~~S ,.