HomeMy WebLinkAboutAgenda Statement 1975/02/11 Item 19AGENDA_ITEM N0. [ 19]
CHULA VISTA CITY COUNCIL MEETING OF: February 11, 1975
ITEM TITLE: a)-Consideration of Community Development Operational CJeeds
b)-RESOLUTION amendincl the 1974-75 General Services position count to
include one (1) Stenographer position
INITIATED BY: City Manager
BACKGROUND:
The Community Development effort i,s gai:ning momentum and the implementation
of the Bayfront Plan is beg%nning to move. Therefore, the Community Development
Department is beginning to function as a department. Staff requirements,
utilizing staff from Administration, will become more of a burden as we enter
the time for the preparation of the annual City budget. It is, therefore,
appropriate to take steps to provide the independent operation of this group.
The attached memo from the Director of Redevelopment Operations outlines
proposals to accomplish this.
ATTACHED: Resolution5[X~ Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X] No. 1,2
Financial Statement:
Adequate funds for the purpose of establishing the Community Development operation
have been set aside in the current year's budget. No additional funds are requested.
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
N.A.
City Manager Recommendation:
Council approval of recommendations included in memo (Exhibit 1).
A-113(Rev.10/72)
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,February 6, 1975 '~
T0: Jol~r, R. Thomson, City Manager
FROM: Paul G. Desrochers, Director of Redevelopment Operations
SUBJECT: Community Development Operational Needs
.Background
From its inception, the Community Development effort has been operating as a division
of Administration. This arrangement proved an effective means of organizing procedures
and guidelines preparatory to the implementation of specific programs. These on-going
activities now have become a permanent function of the City's operation, thereby making
it no longer feasible to borrow equipment and clerical support from Administration.
Full-time.clerical assistance, office equipment, and permanent space is now requested.
Budget Capabilities
Adequate funds for the purpose of establishing the Community Development operation
have been set aside in the current year's budget. In addition, programs attributed
to the Bayfront and Block Grant will reimburse the City's General Fund far their
proportionate share of the cost.
Office Space
Office space is required, including a small conference room, in order to properly
discuss matters with developers, property owners, and other interests. This space
is most important when considering the land marketing program for the Bayfront Project
that we have now begun. Presently, staff is utilizing the Administrative Conference
Room as a makeshift office for two interns and the Community Development Coordinator,
as well as two other Administrative offices that are now required by CETA personnel.
In order to remedy the situation, staff has investigated the possibility of:
1. Utilizing other space in the Civic Center;
2. Leasing office space in the immediate vicinity of the Civic Center;
3. Leasing a mobile office which could be placed in the Civic Center area.
Under the present circumstances, there is no other space available in the Civic Center.
Contact tivith firms leasing mobile office space indicates that a trailer containing
1,000 square feet leases for 3712 per square foot per month. In addition, a minimum
$500 fee would be charged for set-up and associated costs, which raises the rate per
square foot to approximately 41~ a month. Staff has also investigated the possibility
of leasing space in the office building at 315 Fourth Avenue and the Chamber of Commerce
Offices.
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Equipment
Desks, chairs, typewriters, etc., that are being utilized in the Community Development
function are all borrowed from Administration. U1ith the additional positions available
from CETA, most of the equipment has to be returned to Administration; what is not
needed would, however, be retained. In conferring 4vith the Purchasing Agent and
suppliers, from $3,000 to $~~,000 will be required to outfit an office. The exact
amount will depend upon discounts and the availability of used equipment.
Personnel
As in the aforementioned areas, the Community Development effort has been utilizing
clerical support from the Administrative Office. With the recent addition of redevel-
opment related assignments, this use of Administration's time is becoming less feasible.
For example, relief on the City's switchboard has required assistance from other depart-
ments, thereby impacting their operation. The addition of a Stenographer to the
existing Community Development staff effort will relieve this situation, as well
as provide adequate clerical support. All other staff requirements will be provided
under the•Federal manpower assistance programs. Although funds are available within
the existing budgetary constraints of the Community Development effort to support
this request, it is necessary to amend the 1974-75 General Services position count.
Department Status
In order to properly budget for f fiscal year 1975-76, it is proposed that the Community
Development operation that is now under Administration be given departmental status.
In this manner, all costs associated with Community Development activities, specifically
the Community Development Block Grant, the Bayfront Project, the Third Avenue study, the
South Bay Courts, and otf~er studies designated by the Council, can more readily be
identified in the budget process through the assignment of the appropriate accounting
structures at this time.
Recommendations
1. The City Council direct the City Manager to negotiate tl~e most favorable lease
with either the owner of the office building located at 315 Fourth Avenue, or with
the Chamber of Commerce for space in their offices, and return such lease agreement
to the City Council meeting of February 25, 1975.
2. The City Council authorize the City P~1ananer to expend funds not to exceed $4,000
for the purchase of office equipment, in accordance ~vith established City policy.
3. The Council approve the request for one (1) Stenographer position by adopting
the attached resolution; no additional funds are requested.
4. Direct the City Attorney to prepare an appropriate ordinance designating the
General Services/Comni~!nity Development function of Administration as the Community
Development Department. ado additional funding is required to effectuate this
designation and transfer. .
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