HomeMy WebLinkAboutAgenda Statement 1975/01/28 Item 10AGEINDA ITEM N0, [ 10 )
CHULA VISTA CITY COUNCIL MEETING OF:
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INITIATED BY
BACKGROUND
January 28, 1975
Resolution - Approving Temporary Extension of the
American Legion Lease
City Attorney
The City Council in a Council Conference directed staff to prepare
and forward a proposal to the City Council for the extension of a
lease with the American Legion for the facility located at General
Roca Park. The Council indicated that they would extend the .lease
to the Legion for 10 years with a 10 year option if the American
Legion would make improvements to the property as suggested by
the staff .
City staff came forward with a recommendation for the improve-
ments to be made. These improvements would cost approximately
$26,000 (see attached report from the Director of Parks and
Recreation and Engineering). The American Legion, on the other
hand, has only $10,000 in their building fund. Staff, therefore,
is currently preparing the options which are available to the
City Council regarding the subject property. These options nlay
include, for the reasons stated above, a request that the City
Council provide financial assistance in the form of the construc-
tion of a portion of the improvements needed on the property..
Inasmuch as staff and the Legion are at an impasse currently,.... I
would suggest the Council authorize the extension of the lease as
provided for in the attached resolution. The current lease expires
the 31st of this month. The extension will be based upon a ir}onth
to month contingency containing all of the provisions found in
ATTACHED: Resolution [X]
Financial Statement: N/A
Commission-Board Recommendation:
artment Head Recommendation:
City M
Concur
er Recommendation:
Ordinance [ ]
N/A
Agreement [X) Plat [ )
See EXHIBITS ~] 'No.1-2-3-4
Approval of Resolution
7~~/
Agenda Item No. 10
Supplemental Page Two
in the current agreement. Staff will report to the City
Council at their request the progress being made in their
attempts to reach a mutually satisfactory arrangement.
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DATE:
T0:
FROM:
SUBJECT:
December 17, 1974 "~'~~
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JoFrn Thomson, City Manager
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Emerson Hall, Director of Parks and Recreation
American Legion Building - Renewal of Lease
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Pursuant to Council request, the Building and Housing, Public t~Jorlks and
Planning Departmerts have studied the facilities which have been under
a lease agreement to the Chula Vista American Legion Post 434.
The report from the Director of Building and Housing points out 7'1 vio-
lations of the building code; his report notes that the building '.has
been found to be dangerous, as defined in Section 302, Volume 4 of the
1970 Unified Building Code.
In discussing this matter with the Director of Building and Housing,
although the list is composed .of .items that need immediate attention,
he indicated that the cost for these repairs could be accomplished
within a $3,000 price range.
The reports from the Public 4lorks and Planning Departments deal basic-
ally with improvements to the surrounding grounds which are necessary
in order to accommodate the American Legion and other groups using this
facility. It is estimated by the Assistant Director of Public IJpr°ks
that these improvements would cost X23,608; this estimate includes pav-
ing, curbing and landscaping of the parking lot, ~vhich eras of major con-
cern to the Director of Planning.
Using the estimated cost of these repairs (26,608), and proratid~g this
under a ten-year lease agreement, the American Legion vrould be receiving
the use of this meeting hall for less than $2,700 per year. After exam-
ining the existing facility, I feel it is very important. that the Legion
not only upgrade to meet minimum requirements, but also renovate. the
inside and outside of this facility in order to make it presentable to
the community.
In rewriting the lease agreement,
maintenance as it pertains to the
should be totally responsible for
tf~e right to i nspect the faci 1 i ty
ing, with the expectation that it
period of time.
we should include internal and external
building and landscaping and t''he Legion
this maintenance; the City shouid have
periodically and suggest needed upgrad-
will be accomplished within a reasonable
Based on the attached reports, it is my opinion that the City should in-
sist upon these minimum capital improvements as part of a package ~+.gree-
ment tied in tivith the re-leasing of this property to the American Legion.
In addition, the Legion and the City should have a clear undersiaanding as
to the term of this lease and that this should be a phaseout tinne period
in which the American Legion is made aware that: it should begin to make
tentative plans for the purchase of land and construction of a facility
which ~vould meet its needs so that this transition could be made during
this ten-year use without disrupting their community service.
EH:mw
Attachments:
Reports from Building and Housing, Public Idorks and
Plrnning Departments ~~~~~
IXHIBIT
2
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December 6, 1874
Reference No. JY 022
T0: Emerson.~'.Hall, Director of Parks & Recreation
FROM: Bill Robens, Assistant Director of Public WorksG ~
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SUBJECT: American Legion Building - 5th Avenue and "C" Street ~-=
We have prepared a list of improvements we believe should be imposed
as conditions for inclusion in a new lease. Exhibit "A" shows the
proposed improvements listed below:
1. Paving of a parking lot with 2" of asphalt concrete on
4" of aggregate base.
2. Installation of concrete curbing around the parking lot
and planter islands.
3. Landscaping and irrigation of the planter islands (1325 S.F.)
and some of the surrounding grounds (4500 S.F.).
4. Construct curb outlet and lined drainage ditch to drain
parking lot.
5. Provide parking lot lighting (2 standards).
6. Paint parking stalls in the parking lot.
7. Remove and/or demolish abandoned rest rooms.
8. Representatives of the timeriean Legion have indicated they
plan to remove or demolish the existing storage build:~ng just
east of the main hall. The estimated cost to do this.. work is
included in the cost estimate below.
The following is a preliminary cost estimate for the items listed above:
Item
Description
Unit Total
Quantity Cost Cost
1 Paving (2" A.C, on 4" A.B.) 26,950 S.F. $0.44 $11,858
2 Curbing
nA~ur 880 L.F. 2.75 2,420
3 Landscaping & Irrigation cv~ 5,725 S.F. L.S. 5,000
4 Curb Outlet & Drainage Ditch L.S. 600
5 Parking Lot Lighting L.S. 2,500
6 Painting Parkin; Stalls L.S. 150
7 Remove or Demolish Restrooms L.S. 200
880
8 Remove or Demolish Storage Building L.S. _
Total Cost '23,~~0
At the Council Conference a question arose as to if the American Legion
bui lding was connected to the public sewer. We h ave reviewed our records
and coni'irmed that the building is connected to t he public sewer.
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JanuaryCYB`y ~~e'97,~ ~ ~; aa.l~ ~;' STA
CITY CLEc~~S'~ aF !C~
To: Honorable Mayor and City Council
From: John R. Thomson, City Manager
Subject: Status Report - American Legion Lease
The City Attorney is providing for your action on January 28, 1975, a resolution
allowing a short-term extension (month-to-month) of the lease between the City
and the American Legion Post pertaining to use of City property located at Fifth
Avenue and C Street, north. of ~--lenzel Field.
As Council directed, staff and the City Attorney have been meeting with repre-
sentatives of the American Legion Post to try to work out an acceptable arrange-
ment for a new lease to provide for a 10-year period, with an option for 10
additional years, subject to a 180-day cancellation clause. Also, a plan fvr
necessary capital improvements to the building and site were to be developed
as a lease condition. The plan is to include the elements of, project scope,
City participation (if appropriate), costs, and schedule.
We have encountered problems. in terms of the Post being able to finance the
current staff-proposed scope of improvements. We are exploring alternative.
financing approaches. The crux of the problem is that the Post has only
$10,000 to approach about $26,000 estimated cost of improvements. City parti-
cipation on the parking lot in relation to h1enzel Field appears justified and
would reduce the funding gap.
JRT:abc
cc: American Legion Post
Acting Assistant City Manager
City Attorney
Director of Parks and Recreation
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