HomeMy WebLinkAbout2011/10/11 Item 10TY COUNC[L
STATEMENT
~`~~ CtTY OF
CHUtAVISTA
OCTOBER 11, 2011, ITEM ~
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE TEMPORARY ONE
LANE CLOSURES OF A MULTITUDE OF STREETS AS
DESCRIBED IN EXHIBIT "A" FOR THE CHULA VISTA
CHALLENGE OLYMPIC DISTANCE TRIATHLON ON
SUNDAY, OCTOBER 16, 2011 FROM 12 A.M. TO NOON
AND APPROVING AN AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND PULSE ENDURANCE SPORTS
FOR THE EVENT
SUBMITTED BY: COMMUNICATION OORDINATOR
REVIEWED BY: CITY MANAGER
,--
ASSISTANT CIT ANAGER ~l
4/STHS VOTE: YES ~ NO ^X
SUMMARY
Pulse Endurance Sports is requesting permission for the temporary one lane street closures
of a multitude of streets as listed in Exhibit "A" on Sunday, October 16, 2011 to conduct the
Chula Vista Challenge Olympic Distance Triathlon in Chula Vista ending at Salt Creek
Recreation Center.
ENVIRONMENTAL REVIEW
The City's Environmental Review Coordinator has reviewed the proposed projects for
compliance with the California Environmental Quality Act and has determined that the
projects qualify for a Class 4 categorical exemption pursuant to Section 15304(e) of the
State of CEQA Guidelines. Thus, no further environmental review is necessary.
RECOMMENDATION
That the City Council adopts the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not Applicable
10-1
DISCUSSION
Pulse Endurance Sports (sponsor) plans to conduct the Chula Vista Challenge Olympic
Distance Triathlon in Chula Vista on Sunday, October 16, 2011. In order to safely
conduct this triathlon, event sponsors are requesting temporary one lane street closures of
a multitude of streets as listed in Exhibit "A". One lane of the streets listed would be
closed to traffic from 12 a.m. to noon on Sunday, October 16 in order to stage the event.
Diagram of road closure is attached.
The Chula Vista Challenge Olympic Distance Triathlon is a timed qualifying race
consisting of three races in swimming, biking and running. The sponsor anticipates
approximately 400 adults from around San Diego County and Mexico participating in the
event and with an additiona1200 spectators. The triathlon will begin with a 1.5k swim in
San Diego Bay off Bayside Park. Then the race will continue with a 40k bike course
through Chula Vista, down Main Street continuing through the Eastlake area. The
running portion starts at Salt Creek Recreation Center through the local trails of the
Wueste Road area through the Olympic Training Center and ends back at the Salt Creek
Recreation Center. This is the first year for this event in the city.
The Chula Vista Police, Fire and Traffic Engineering departments have reviewed and
approved the traffic control plan and road closure. The sponsor has secured a private
parking control company for the event to supply street equipment, directional signage,
assist with traffic control and parking enforcement. However, the Chula Vista Police
Department will be overseeing traffic control and be on-site for the duration of the event.
The City's transit system will be affected and re-routes and potential delays will be posted.
The sponsor is required to provide adequate insurance as requested by Risk Management
as outlined in Attachment "A." Also, the approval of the request will be subject to the
conditions listed on the above-mentioned attachment.
The closure of the requested streets will affect the flow of traffic in the mentioned area.
Event sponsors have been required to provide written communication at least three weeks
in advance to all businesses and residents along the road closures. The triathlon starts at
off Bayside Park at 6:45 a.m. for the swim portion and then will continue on to the biking
and running portions. Chula Vista Police Department will open streets for traffic behind
the last race participant.
The Port of San Diego has permitted the use of Bayside Park since this event takes place
on their property. The Port permit is responsible for all park and marina logistics
including all activities in the park and off shore, park maintenance, parking lots, trash
services, portable toilets, etc.
Additional duties of the event sponsor are listed in the agreement between the City and
Pulse Endurance Sports.
10-2
DECISION MAI~R CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property
holdings within 500 feet of the boundaries of the property,- which is subject of this action.
CURRENT YEAR FISCAL IMPACT
The event sponsor will be responsible for all event costs. Any services provided by the
City before, during or after the event will be fully reimbursed by the sponsor.
ONGOING FISCAL IMPACT
None.
ATTACHMENTS
• Exhibit A: List of One Lane Street Closures
• Attachment A: Agreement between the City of Chula Vista and Pulse Endurance
Sports for the Chula Vista Challenge Olympic Distance Triathlon
• Conditions for Pulse Endurance Sports for the Chula Vista Challenge Olympic
Distance Triathlon
• Crroup/Organization Waiver and Release of Liability
• Site maps
Prepared by: Stephanie Kingston, Communications Coordinator, City Manager's Office
10-3
ONE LANE ROAD CLOSURE FOR CHULA VISTA CHALLENGE OLYMPIC
DISTANCE TRIATHLON
Sunday, Oct. 16 from 12 a.m. until noon
Swim portion in San Diego Bay starts at 6:45 a.m.
Bike Race immediately follows first racer out of the water
Bike Route E25.7 miles)
East on G St. (one East bound lane)
North on Marina Parkway (one North bound lane)
East on F St. (one East bound lane)
South on Bay Blvd. (one South bound lane)
South on W. Frontage Road (one South bound lane)
East on Main Street {one East bound lane)
South on Heritage Road (one East bound lane}
West on Entertainment Circle {one West bound lane)
South on Entertainment Circle (one South bound lane)
East on Entertainment Circle (one East bound lane)
North on Heritage Road {one North bound lane)
West on Main Street (one West bound lane)
North on Brandywine Ave. (one North bound lane)
East on Olympic Parkway (one East bound lane)
South on La Media Road (one South bound lane)
* *Turnaround on La Media Road*
North on La Media Road (one North bound lane)
East on Birch Road (one East bound lane)
South on Eastlake Parkway (one South bound lane)
Northeast on Hunte Parkway (one NE bound lane)
East on Proctor Valley Road (one East bound lane)
South on Woods Drive (one South bound lane)
Stop at transition area at Salt Creek Community Park
Estimating last person to finish bike portion to be noon. CVPD will open all roads as the
last racer finishes. All roads should be open by noon
Run Route (6.27 miles)
Southeast on trail alongside Otay Lakes Road
South on trails along Wueste Road
Continue South on trails along Wueste Road
East to the Olympic Training Center Athlete's Entrance
North thru the OTC
Exit thru OTC main entrance crossing Olympic Parkway
Northwest on trail along Olympic Parkway
North on trail to Salt Creek Community Park and Rec Center
10-4
THE ATTACHED AGREEMENT HAS BEEN REVIEWED
AND APPROVED AS TO FORM BY THE CITY
ATTORNEY'S OFFICE AND WILL BE
FORMALLY SIGNED UPON APPROVAL BY
THE CITY COUNCIL
Glen R. Googins r> ~ `'~ ~ `~
City Attorney
G' ~ .
Dated: ~ '" ~ ~ ` ~
AGREEMENT
BETWEEN
THE CITY OF CHULA VISTA, AND
PULSE ENDURANCE SPORTS
FOR THE CHULA VISTA CHALLENGE
OLYMPIC DISTANCE TRIATHLON
10-5
ATTACHMENT "A"
AGREEMENT
Between the CITY OF CHULA VISTA, a California municipal corporation and
PULSE ENDURANCE SPORTS for the
CHULA VISTA CHALLENGE OLYMPIC DISTANCE TRIATHLON
Recitals
A. Pulse Endurance Sports will conduct the Chula Vista Challenge Olympic Distance
Triathlon on Sunday, October 16, 2011.
B. Pulse Endurance Sports requests to close a one lane of a multitude of streets listed in
Exhibit "A" from 12 a.m. to noon on Sunday, October 16, 2011 in order to stage the
event.
Agreement
1. Pulse Endurance Sports Duties
Pulse Endurance Sports shall perform each of the duties described in Attachment A,
attached to this Agreement and incorporated into this Agreement by this reference.
2. Term
This Agreement is effective upon the execution of the Mayor and expires on October
17, 2011.
3. Termination of Agreement
If Pulse Endurance Sports fails to fulfill, in a timely and proper manner, any of Pulse
Endurance Sports obligations or duties under this Agreement, or if Pulse Endurance
Sports violates any of the covenants, agreements or stipulations of this Agreement,
City has the right to terminate this Agreement by giving at least one (1) day written
notice to Pulse Endurance Sports of the termination before the effective date of the
termination.
4. Assignability
Pulse Endurance Sports shall not assign or transfer any interest in this Agreement
without prior written consent of City.
10-6
5. Independent Contractor
Pulse Endurance Sports and any of the Pulse Endurance Sports's agents, employees
or representatives are, for all purposes under this Agreement, independent contractors
and shall not be deemed to be employees of City, and none of them shall be entitled
to any benefits to which City employees are entitled including but not limited to,
overtime, retirement benefits, worker's compensation benefits, injury leave or other
leave benefits.
6. Insurance
Pulse Endurance Sports represents that it and its staff and agents employed by it in
connection with the Special Event are protected against the risk of loss by the
insurance coverage outlined in Attachment A, Duties of Pulse Endurance Sports
including naming the City, it officials, officers, agents, employees and volunteers as
additional insured.
7. Hold Harmless
Pulse Endurance Sports agrees to defend, indemnify and hold harmless the City, its
elected and appointed officials, officers, agents and employees pursuant to the
Group/Organization Waiver and Release of Liability executed by Pulse Endurance
Sports.
8. Notices
All notices to be given pursuant to this Agreement must be in writing. All notices to
be sent to any party shall be deemed to have been properly given or served if
personally served or deposited in the United States mail, addressed to such parry,
postage prepaid, registered or certified, with return receipt requested, at the addresses
identified in this Agreement as the places of business for each of the parties.
9. Entire Agreement/Amendments
This Agreement, the Group/Organization Waiver and Release of Liability, and any
other written document referred to or contemplated in this Agreement embody the
entire Agreement and understanding between the parties. Neither this Agreement nor
any attachment or provision may be amended or modified except in writing executed
by each parry to the Agreement.
10. Full Cost Recovery
Pulse Endurance Sports shall reimburse the City for all costs incurred by the City
before, during, and after the Special Event.
10-7
11. Capacity of Parties
Each signatory and party to this Agreement warrants and represents to the other party
that it has legal authority and capacity and direction from its principal to enter into
this Agreement, and that all resolutions or other actions have been taken so as to
enable it to enter into this Agreement.
10-8
Oct 05 11 11:29a
Dated:
Attest:
Donna Norris, CMC
City Clerk
Approved as to form:
Glen R. Googins
City Attorney
6196565224
City of Chula Vista
By:
p.1
Cheryl Cox
Mayor
Dated: Pulse Endurance Sports
PulseEnduranceSports
By: ~~ _..._._
Mike Drury
Owner
10-9
CONDITIONS
TO
AGREEMENT
Between the CITY OF CHULA VISTA, a California municipal corporation and
PULSE ENDURANCE SPORTS for the
CHULA VISTA CHALLENGE OLYMPIC DISTANCE TRIATHLON
Pulse Endurance Sports shall perform the following to the satisfaction of the City
Manager:
1. Submit proof of insurance in the form of a Certificate of Insurance for $1 million
per occurrence, or equivalent form, with a policy endorsement naming the City as
additional insured, making their insurance primary with respect to the City's
insurance and providing notification of cancellation.
2. Provide, at its own expense, all necessary supplies and services required to safely
conduct the event, including trash receptacles, trash control, crowd control, traffic
control and traffic control equipment, signs and security, including any overnight
security.
3. Post applicable street closure signs and directional signs at least 48 hours in
advance of the event.
4. Ensure that all participants, or their legal guardians, sign liability waivers
approved by the City Attorney as to form. These waivers must indicate that the
Pulse Endurance Sports will indemnity and hold the City of Chula Vista harmless
for any injury or loss of any kind in connection with the event.
5. Provide adequate supervision of event spectators and participants to prevent
damage to City property and landscaping.
6. Provide adequate and sufficient street barricades and supervision to insure that no
vehicles are permitted into the event area throughout the duration of the event.
7. Notify area resident and businesses, in writing, that the event is being held three
weeks prior to the event.
10-10
Page 3 of 3
~~~((~
CMMY6rA
GROUP/ORGANIZATION
WAIVER AND RELEASE OF LIABILITY
ORGANIZATIONIGROUP NAME: Pulse Endurance Sports
EVENT NAME: Chula Vista Chalienae- Ohrmpic Distance 7tiathton
EVENT DATE: October 16. 2011
ON BEHALF OF THE ABOVE ORGANIZATIOWGROUP, lexpressly WA11fE, RELEASE and DISCHARGE the City of
Chula Vista, its officers, agents, and employees or any other person from any and all LIABILITY for any death, disability,
personal injury, property damage, property theft or actions, including any alleged or actual negligent act or omissions,
regardless of whether such act or omission is alive or passive which may accrue to myself or members of my
organizatioNgroup or our heirs in connection with our participation in the above-described event. I fully understand and
acknowledge that the CITY OF CHUTA VISTA is relying on my representation that I have authorization to sign this
document and that I will provide all members of my group a completed copy of this Waiver prior to our participation.
1 expressly INDEMNIFY AND HOLD HARMLESS the City of Chula Vista, its elected and appointed officials, officers,
agents and empbyees from any and all liabilities or claims made by me or my organizatioNgroup, mylour heirs and any
other individuals or entities as a result of, or in anyway related to, or arising from, the event identified herein, any of
my/our actions in connection with mylour participation in this event except for those claims arising from the sale
negligence or sole wilttul conduct of the City, its officials, officers, employees, volunteers or other representatives. Such
indemnification includes liability settlements, damage awards, costs and attorney fees associated with any such claims.
I hereby certify that 1 have read this document, understand its content, and am authorized to sign this document on behalf
of all members of the group 1 represent
DATE: ~ 'f ' ~ ~ ~
SIGNATURE --`~"'~~'' ~~ ~--~ 'w`~~~
NAME: Andrew Arias
TITLE: Race Coordinator
ADDRESS: 870 Diamond St. fR208, San Diego, CA 92109
Return completed Special Event Application form, plus any additional attachments & information to:
City of Chula Vista -Office of Communications • 276 Fourth Avenue, Chula Vista CA 91910 • Tel: 619.691-5296 Fax: 61909-5448
Iromts must be submlt[ed at least 45 days poor to event start date. Incomplete fomrs wit! not be pnxx:ssed.
10-~~
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10-13
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE TEMPORARY ONE LANE
CLOSURES OF A MULTITUDE OF STREETS AS DESCIBED IN
EXHIBIT "A"FOR THE CHULA VISTA CHALLENGE OLYMPIC
DISTANCE TRIATHLON ON SUNDAY, OCTOBER 16, 2011
FROM 12 A.M. TO NOON AND APPROVING AN AGREEMENT
BETWEEN THE CITY OF CHULA VISTA AND PULSE
ENDURANCE SPORTS FOR THE EVENT
WHEREAS, the Pulse Endurance Sports has requested the temporary one lane closures of a
multitude of streets as described in Exhibit "A" for the Chula Vista Challenge Olympic Distance
Triathlon on Sunday, October 16, 2011 from 12 a.m. to noon; and
WHEREAS, the Council finds that the Pulse Endurance Sports encourages and promotes
community spirit and positive publicity for the City throughout the region which will generate
commercial revenue; and
WHEREAS, the City's Environmental Review Coordinator has reviewed the proposed
project for compliance with the California Environmental Quality Act and has determined that the
project qualifies for a Class 4 categorical exemption pursuant to Section 15304(e) of the State CEQA
Guidelines. Thus, no further environmental review is necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby approve the temporary one lane closures of a multitude of streets as described in Exhibit
"A" for the Chula Vista Challenge Olympic Distance Triathlon on Sunday, October 16, 2011 from
12 a.m. to noon;
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista approves the
Agreement between the City of Chula Vista and the Pulse Endurance Sports a copy of which shall be
kept on file in the office of the City Clerk, and authorizes the Mayor to sign the Agreement for and
on behalf of the City of Chula Vista.
Presented by Approved as to form by
Jim Sandoval
City Manager
•~'`~~~ ~ ~ ~r ~ ~
Glen R. Googins i7 g f ~'~ y
City Attorney
10-14