HomeMy WebLinkAboutAgenda Statement 1976/01/13 Item 11CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
ITEM NO
11
FOR METING OF: 1 1
ITEM TITLE: Resolution #f3017 :Authorizing Change Orders #32 and #34 to the
Construction Contract for the Chula Vista Library
SUBMITTED BY~ Director of Public Works/City Engineer
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ITEM EXPLANATION
Change Order #32 is for material and labor to install the ceiling end light
fixtures in the cable T.V. room. The ceiling and lights were not included
in the original contract in order to reduce the bid price for the library
construction. Since the cost of ceiling installation will be less!, during
the library construction, it seems appropriate to take advantage o1E this
savings while at the same time making the room usable for the library staff.
Change Order #34 is for labor and material for the installation of'approxi-
mately 688 lineal feet of concrete curb between the parking lot area and the
sidewalk adjacent to the library. This curb is essential, but the architect
did not include the curb in the plans and specifications for the library.
The Director of Building and Housing and the Library Project Representative
support the architect's recommendation that Change Orders #32 and X34 to the
Chula Vista library construction contract be approved.
Council approval of the above two change orders will bring the conttract cost
to within $3,150 of the total library construction appropriation o~
$1,793,470. This sum represented the bid price plus 20 for contingencies.
In order to provide for the continued expeditious processing of the library
contract, it is requested that $12,000 be transferred from RS-l, which is
the appropriate.revenue sharing money for the library, into the construction
EXHIBITS ATTACHED ~ cont' d on supplemental page 2 )
Agreement Resolution x Ordinance Plat Other
Environmental Documents Attached Submitted on
STAFF RECOMMENDATION:
1. Approve Change Orders #32 and #34.
2. Approve transfer of $12,000 from Account 61-7001-RS-1 to Account
63-7003-5569.
3. Authorize the Public Works Director to continue to approve change orders
which are less than $1,000.
BOARD/ COMMISSION RECOMMENDATION
A P P R O V E D
by the
City Council
COUNCIL ACTION of
Chula Vista, California
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Dated........~......' ..........................~...................
Form A-113 (Rev 5-75)
Supplemental page 2
Agenda Item No .. 11
fund. It is also requested that the Public Works Director be authorized
to approve and disapprove change orders of less than $1,000 so long as
the total amount authorized by Council is not exceeded.
In explanation of the large amount of contingency monies used s4 far,
Council will recall that prior to going to bid for the library We were
concerned that the library bid would exceed the amount budgeted, There-
fore, several items were deleted and other items were redesigned in order
to save money and get the lowest bid. Since the actual bid was'con-
siderably less than anticipated, some of the above mentioned items have
been reinstalled into the project. The main items were Change orders
17, 21 and 32, which total a little over $11,000. In effect, these and
other smaller change orders were not the typical change orders which
correct oversights in design or inability to get proper material, etc.
but rather are essentially a change in scope to bring the library back into
conformance with the initially conceived plans.
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Supplemental Page 3
Agenda Item No. 11
• The following change orders have been approved thus far:
C. O. # Purpose Amount Approved by
1 Deletion of storm drain cleanouts $(1,010 Res. 7861
2 Tree removal -0- DPW
3 Removal & replacement of unsuitable soil 989 DPW
4 Additional demolition 2,713 Res. 7861
5 Conduit change (800) DPW
6 Upgrade door frames 185 DPW
7 Additional sound board 408 DPW
8 Reroute waste lines 479 DPW
9 Relocate 3" cold water pipe 382 DPW
10 Eliminate fire proofing (2,050) Red. 7919
11 Revise clocks -0- DPW
12 Revise floor finish schedule 460 DPW
13 Enlarge & fence-in utility pad 5,870 Res. 7935
14 Sliding doors modification 328 APW
15 Change interior walls from gypsum plaster
to gypsum drywall (1,125) Res. 7935
16 Strainer in chilled water header 850 DPW
17 Colonnade plaster 5,267 Res. 7943
18 Tile anchors 557 DPW
19 Delete "T" type fixtures (567) DPW
20 Door latch sets 64 DPW
21 Extension services--room, ceiling,
lighting 2,692 Refs. 7965
22 Steel angles for metal studs 885 DPW
23 Steel plates for roof 980 DPW
24 Steel roof hips 854 DPW
25 Steel angles for roof deck 972 DPW
26 Floor sink for condensate 806 DPW
27 Additional electrical service 1,673 Red. 7965
28 Drywall for- basement stairs 265 DPW
29 Backflow prevention box 551 DPW
30 Condensate drains 2,664 Rely. 7976
31 Delete concrete encasement for conduit (300) bPW
33 Plastic splash panels 186 •DPW
35 Roof flashing ~ 767 DPW
36 Grill flashing 428 DPW
26,423
FINANCIAL STATEMENT:
Construction appropriation (Contract Cost
plus 2$ contingency) $1,793,470
Original contract cost $1,758,300
Prior change orders 26,423
Proposed change order #32 3,165
Proposed change order #34 2,432
$1,790,320
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Form No, F-229
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CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of. TJnapp~~opriated Balance
I HEREBY CEP.TI: Y that the money ~^equired for tl:e
appropriation of funds for the purpcse set forth i:i the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $
rand
Purpose _--- _
Eidder
Director of Fin~.nce
The City of Chula i7i sta
Date BY ^~ _....
Certification of UnencumberQd 3alance
I HEREBY CERTIFY that *he indebtedness and cbli7atian
to be incurred by the contract or agreement authorizes: by thy:
attached resolution can i,e incurred ~n~iti•,aut tiro violat_on vs any
cf the provisions of the Ch«rter of the City cf Chula Vista, o-
the Constitution or the lows of the State cf Ca?ifornia, tl-,a~ ',
sufficient monies have been appropriated for the pu~:pos« of` Suiii
contract, that sufficient monies to meat the obligations of th.e
contract are actually in the Treasury, or arm anticipatee•? to co~~~ ',
into the Treasury to the .credit of the 4ppropriation f_um .which
tine same are to be draMrn, and that said rzonies now actually in
the Treasury, togetlzex with the monies anticipated to cocoa i_~tc~
tl^~s' Treasury, to the credit of said appropriation a7-e otheLw ~.s~.
~,;nenc~.~rsbered.
Amount Not to FXCeed
.~~ /-- f-- f. ~ .-
3-7003-5569
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Date January 8, 1975
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-. L_; Direc*_cr of ir, roe
.~ ,~ / The City of Chula Vi s~~a.
~Y
By
F~~.-~d Capital Improvement >?ept./activity Public Works RS-1
Purpose C, hangs Orders #32 and #34 _____~_ _
nidder N/A