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Home My WebLink AboutAgenda Statement 1975/12/16 Item 14 ITEM TITLE ' CITY OF CHULA VISTA ITEM N0.- ~4 COUNCIL AGENDA STATEMENT FOR MEETING OF:12 / 16 / 7 5 RESOLUTION 7977- Accepting Bids, Awarding Contracts and Appropriating funds for Landscape Maintenance of Open Splace Districts #1 and #3 for a 542 Day Period SUBMITTED BY~ Director of Public Works, City Engineer U" j (~' i ITEM EXPLANATION The Director of Publ i c Works received formal bid: Wednesday, December 3, 1975 at 11:00 a.m. in the Council Chamber the landscape maintenance of Open Space Districts #1 and #3 for a day period. Bids were submitted by one contractor as follows: Open Space District #1 - E1 Rancho del Rey Environmental Care, Inc., San Diego $23,252 Open Space District #3 - Rancho Robinhood Environmental Care, Inc., San Diego $17,619 The low bidder for both open space districts is Environmental C Inc. In order to ensure that the low response to the bid reques was not due to defects in the plans or specifications, a couple o landscape maintenance contractors were queried. They both stated that the plans and specifications were satisfactory and they were not in a position to bid the job at the time it was advertised. on =or 542 re, just After review of the bids, the Director of Parks and Recreation re~om- mends their acceptance. His estimate for the 542 day maintenance period was $16,000 for each district. continued on Page Tw~ EXHIBITS ATTACHED Agreement Resolution X Ordinance Plot Environmental Document; Attached Submitted on STAFF RECOMMENDATION: 1. Accept bids and award contracts for Open Space District #1 in amount of $23,252 and Open Space District #3 in the amount of $17,619 to Environmental Care, Inc, for a 542 day period. 2. Appropriate $25,580 from unappropriated balance of Open Space District #] funu for A~cour~t 55-8350-5298. 3. Transfer $12,380 from unap ropri t d b lance of General Fund 57 and appropriate ~1~,~'8$ ~r~mEt~e unappropriated of Open Space District #3 Fun~yf~ Account 57-8352-5298. City Council COUNCIL ACTION Of Chula V~gta, California Dated...,....1-~~ - ~~~,-...~~ ............. the Fund o balan e A-113 (Rev 5-75) Item 14 Page Two The 542 day time period was selected to make the contract! terminate on June 30, 1977 in order to align the open space maintenance contracts with the City's fiscal year. ", FINANCIAL STATEMENT: Open Space District # 1 Contract $23,252 10% Contingency 2,328 Total Required $25,.580 Sufficient unappropriated funds to cover contract costs ale available in Account No. 55-8350--Open Space District No.l. Open Space District # 3 Contract $17,619 10% Contingency 1,761 Total Required $19,380 Since Open Space District No. 3 is a newer district, only; $7,000 in unappropriated funds are available for the contact now. However, during the 542 day course of the contract,' sufficient revenue will be collected to pay the contract ~ost. Ad $12,380 loan from the General Fund is recommended to c ver this temporary deficiency of funds. Form No:. F-2~9 ~i 32/73 CERTIFICATE OF CITY/DIRECTOR OF FINAh`CE Certification of. tJnapp.~~priated Balance I HEREBY CEP,TIEY that the money required for the i. appropriation of funds for the ourpcse set forth iri the attached i resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount 512,380.00 rund General Purpose To cover temporary deficiency of funds in Open Space #3 Fund Eidder N/A _ ~ ~ ~-' ~- 7 8352-5298 '~``"~~ YL`-" Director of Finance The City of Chula 'Jista Date December 11, 1975. By Certification of Unencumbered 3alance I i-If:REBY CEkTIFY that the indebtedraess and obligation to be incurred by the contract or agreement autt.orized by thF: attached resolution can ae incurred ~=it'rout the viclati or, of ar.,~ of the provisions of the Ch«rter of file City cf Chula Vista-~, o- the Constitution or the lows of the Stc.te cf Culifo_raa, thaw sufficient monies have been appropriated for the pug:posF~ of 3ui~:; contract, that sufficient monies to meet the oblig~3tions of t`r,.e contract are actually in the Treasury, ar artl a?atici~;atQd to co~,~ into the Treasury to the .credit of the 4~:prapriation from ;aiL? ~.h tno same are to be dra=wn, and that said~n~onies now actually in the Treasury, togetizer ,with the monies anticipated to coma i:lto t?^~e Treasury, to the credit of said appropriation a_e atherw~.sc t;nencu.^.sbered . Amount Not to Exceed 5 Di rooter ofL~~ iranot Trt~ City Of Chulc V1.a'~. c:. Date gy F~Ynd PL1rD~JSe Bidder Dept./Activity • Form No. F-2~9 • 1/73 CERTIFICATE CF CITY/DIRECTOR OF FINA23CE Certification of. tJnap ~'~priated Balance I HEREBY CEP.TIEY that the money required for the appropriation of funds for the purpose set forth i:l the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unapproi~riated. Amount S_ 7,000.00 runs Open Space District #3 Purpose Landscape Maintenance of Open Space District #3 for 542_day~ Eidder Environmental Care, Inc. 7- ~sS"J .. S~`iH Date December 11, 1975 .- ~ ~ ~/, Director of Fir.^.nce The City of Chula vista By Certification of Unencumbered 3alance I HEREBY CERTIFY that the indebtedness and ::bli7ation to be incurred by the contract or agreement authorized by thF: attached resolution can ne incurred ~n~it'rout the violation Uf any of the provisions of the Charter of the City cf C2-:uia Vista, o- t?'IG 4rJ2'iStlttli:l.ilri Or tale ? a~v5 Of the State of Ca`_ifCrnia, tl"i8: sufficient monies have been appropziated ror the pu=posr} of :~ui~, contract, that sufficient monies to meet the obligations of t`r;.o contract are actually in the Treasury, or am anticigatQC~ to ro~n,a into the Treasury to the .credit of the •=Upropriation fram ,~hich the sama are to be drawn, and that said monies no~~ actually itl the Treasury, together wit'r. t'rle monies anticipated to come illtc> the Treasury, to the credit of said appropriation are athorw~.s.~. ~snencu.^lbered. Amount Not to exceed S Director of Firar_ct i!-~e City of Chula Vi s•ca. Date F~::.-ld PL1rp~JSe Bidder By Dept./Activity ~.-art:.*-i.c: wte: I~'~,. 49A Form No~, F-229 12/?3 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of tJnapp~~cpriated Balance I HEREBY CEP.TI~ Y tl;at the money ^equired for the appropriation of funds for the purpcse set Earth in the attached, resolution is available in the Treasury, or is anticipated*_a came into the Treasury, and is otherwise unappropriated. Amaunt $ 25,580.00 r~una Open Space District #1 Purpose Landscape Maintenance of Open Space District #1 for 542_day~ Eidder Environmental Care, Inc. C'' ,~ I C._ 5-8350-5298 ,,~,~'' ~~ ~ Directar of Finance The City of Chula Vista ~~ ;?ate _ December 11, 1975 By Certification of Unencumbered 3alance I i-ff.REBY CEkTIFY that the indebtedness and cbli7atian to be incurred by the contract or agreement authorized by thF_ attached resolution can ne incurred =n=it'rout the vialatior. of any Gf the provisions of the Charter of tia City C.i Chula Vistc, O` ;?~.e Constitution or the lows of the State of California, ti'la sufficient monies have been appropriated for the purpose of` sa~c:~ contract, that sufficient monies to meet the oblig<3tions at t.~.` contract are actually in the Treasury, or are anticiFat?~? to rol~,~ into the Treasury to the credit of the 4ppropriatio.l fralt .ah? ~.h the same are to be drawn, and that said r:~onies no~•~ actually in the Treasury, togetizer ,with the monies anticipated to come iritc> the Treasury, 4a the credit of said appropriation a~-e atherw~.s~. =.;nercurtbered. 1,mount Not to Exceed $ Directc-r of Firar:ce i>"le City of C'hulc: (ji :J V r:. Date gy F~.Ynd Dept./Activity rum~p~JSe Bidder -.,. _,. ~..~.. ~ii'i.cate ?3c,. ...____496