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Home My WebLink AboutAgenda Statement 1976/01/27 Item 06CITY OF CHULA VISTA ITEM N0. 6 a, b COUNCIL AGENDA STATEMENT ~'OR MEETING OF: 1-27-76 ITEM TITLE: Resolution # 803 2 Approving agreement between City of Chula Vista and Our House regarding administration of the Drug Abuse Prevention and Early Intervention Project Resolution # 8033 Establishing required Budgetary accounts for the Drug Abuse Pr vention and Early Intervention Project SUBMITTED BY: City Manager ITEM EXPLANATION At the Council meeting of September 16, 1975, Resolution No. 7895 was adopted which authorized the City, via contract with Our House, to undertake a Drug Abuse Prevention and Early Intervention Project. In essence, the City was to be designated a subgrantee and sponsor the project which Our House would actually administer. After many weeks of processing by the Regional Criminal Justice Planning Board and the State Office of Criminal Justice Planning, the City has received a grant award for the amount requested, $47,453. This sum, combined with a required local match of $2,497, results in a total project cost of $49,950. In order to properly protect the City's interests in this matter, an agreement has been drawn up which outlines the mutual responsibilities of both parties. This precedent setting document has been carefully researched and follows procedures utilized by the County in their drug programs. In general, the agreement calls for Our House to conduct the project in accordance with grant provisions and to maintain proper accounting records and evaluation data. Three City departments will be involved with monitoring the grant: Administration, Finance and Police. Staff time will be recorded and utilized to offset local match funds. This action should enable Our House to gain additional leverage from monies already allocated to them in the Community Promotions budget. Both Our House representatives and relevant City staff will be present to respond to Council questions. EXHIBITS ATTACHED Agreement X Resolutions X Ordinance Plat Other Environmental Document: Attached Submitted on STAFF RECOMMENDATION: Adopt Resolutions. In addition, Our House has requested an advance from the City equal to 5/9ths (approximately $25,000) of the Federal portion of the grant. Staff foresees no problem with this request as the City should be reimbursed in 6 to 8 weeks. If Council approves such an advance, staff will bring back the appropriate resolution next week. BOARD/ COMMISSION RECOMMENDATION A P P R Q V~ D by '~'2.? Cii1~ C:...__.,__~_ COUNCIL ACTION ~;, Chula Vista, C~.li~or~:ia r Dated ~" ~~ `~~= Form A-113 (Rev.5-75) Form No, F-229 . i 2/.' 3 CERTIFICATE CF CITY/DIRECTOR OF FINANCE Certification of tJnappl-opriated Ealance I HEREBY CERTIFY that the money required for the appropriation of funds for tl~e purpcse set forth iri the attt ched. resolution i_s availab.le in tra Treasury, or is anticipated to came into the Treasury, and is atherwisE unapprcpriatec:. Amount ~ 25,000 ~~und General 4-236 Purpose Loan of Funds for Our House Dru~Abuse Project ~ _ Eidder N/A / ~' ~ , ~~' Director of Fir.nce The City of Chula Vista Date January 29, 1976 ~y Certification of Unencumbered 3alance I 'riF.REBY CERTIFY that the indebtedness ar~d obligatian to ba incurred by the contract or agreement authorised Jjr t':?.F: attached resolution can ne incurred without the. vialatior. of fn_~ Gf the prOV151anS Of the C}latter Of tiie Clty Gf Criula ViSt~~, 4.' t:re Corstituti on or the l,~ws of the State of Ca' :~fc_nia, thaw sufficient monies have been appropriated icr the pu~~pos~_ of` sui~=~ contract, that sufficient monies to mast the obligations of the co.z`ract are actual:~y in the Treasury, or axe a.nticipatQd to co~~~> into the Treasury to the credit of the appropriation frurr~ .akii cr: the same are to be dr~~un, and that sai~ r.~onies nac~r actuaiiy in thF~ Treasury, together with the marries anticipated to coma i:itr~ the Treasury, to the credit of said appropriation a-ce ctherwi.s~ ~~nencurtbered. Amount Not to FXCeed $ ~11"eGtCi: of =' lr:~ :?C T!',e City of Chula ~fi ~-•~a. Date By Fr.-rd Purpose Bidder Dept./Activity C.~ert:.fi.<:ate: ?vn, 65 to g o3~---~ ...~_____ --. ___ . CITY OF CHULA VISTA C~UNC(L AGENDA STATEMENT ITEM NO 6 a, b FOR MEETING OF: 1-27-76 ITEM TITLE: Resolutio ~~~~~~ Approving agreement between City of Chula Vista and Our House regarding administration of the Drug Abuse Prevention and Early Intervention Project Resolutions ~D~3 Establishing required Budgetary accounts for the Drug Abuse Pr vention and Early Intervention Project SUBMITTED BY: City Manager ITEM EXPLANATION At the Council meeting of September 16, 1975, Resolution No. 7895 was adopted which authorized the City, via contract with Our House, to undertake a Drug Abuse Prevention and Early Intervention Pr^ject. In essence, the City was to be designated a subgrantee and sponsor the project which Our House would actually administer. After many weeks of processing by the Regional Criminal Justice Planning Board and the State Office of Criminal Justice Planning, the City has received a grant award for the amount requested, $47,453. This sum, combined with a required local match of $2,497, results in a total project cost of $49,950. In order to properly protect the City's interests in this matter, an agreement has been drawn up which outlines the mutual responsibilities of both parties. This precedent setting document has been carefully researched and follows procedures utilized by the County in their drug programs. In general, the agreement calls for Our House to conduct the project in accordance with grant provisions and to maintain proper accounting records and evaluation data. Three City depurtmcnts will be involved vaith monitoring the grant: Ad~~~inistration, Finance and Police, Staff time will be recorded and utilized to offset local match funds. This action should enable Our House to gain additional leverage from mon;es already allocated to them in the Community Promotions budget. Both Our House representatives and relevant City staff will be present to respond to Council questions. EXHIBITS ATTACHED Agreement X Resolutions X Ordinance Plot Other Environmental Document: Attached Submitted on STAFF RECOMMENDATION: Adopt Resolutions. In addition, Our House has requested an advance from the City equal to 5/9ths (approximately $25,000) of the Federal portion of the grant. Staff foresees no problem with this request as the City should be reimbursed in 6 to 8 tiveeks. If Council approves such an advance, staff will bring back the appropriate resolution next week. BOARD/ COMMISSION RECOMMENDATION COUNCIL ACTION ~ ~~L~%~ - Fnrm A-113 (Reu 5 - 75)