HomeMy WebLinkAbout2011/09/13 Item 11ITY CQU NCI L
STATEMENT
`r.ir/~i4 CITY OF
m CHULA VISTA
9/13/11, Item
ITEM TITLE: A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER AND
INCREASING THE PURCHASE ORDER BY $11,641.41 WITH
TED ENTERPRISES TO COMPLETE THE "ROBINHOOD
RANCH II PUMP STATION IMPROVEMENTS SW256A"
PROJECT
B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER AND
INCREASING THE PURCHASE ORDER BY $30,000 WITH
PAL GENERAL ENGINEERING, INC TO COMPLETE THE
"LAUDERBACH ELEMENTARY SCHOOL PEDESTRIAN
IMPROVEMENT CIP NO. STM368" PROJECT
C. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER FROM
AVAILABLE PROJECT CONTINGENCY FUNDS OF $72,000
WITH TC CONSTRUCTION TO ADD NORTH BOUND
FOURTH AVENUE BETWEEN "C" STREET AND BRISBANE
STREET TO THE "PAVEMENT MAJOR REHABILITATION
FY09/10 STL354" PROJECT
D. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER FROM
AVAILABLE PROJECT CONTINGENCY FUNDS OF $94,000
WITH ATP TO ADD OXFORD STREET TO THE ``PAVEMENT
REHABILITATION PHASE II ST,~3~5,7A" PROJECT
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ~/!~'`'1"
ASSISTANT DIREC OF ENG ER
REVIEWED BY: CITY MANAGE
ASSISTANT CITY ANAGER ~~
4/STNS VOTE: YES ~, NO fl,
SUMMARY
Council Policy No. 574-01 requires Council approval for constriction change orders that exceed
the Director of Public Worlc's authorized limits and/or change in scope of work. Consistent with
the policy staff is requesting authorization to increase the purchase orders for SW256A and
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9/13/11, Item~_
Page 2 of 4
STM368. The proposed action approves increases to the purchase orders _ for both projects as
follows: $11,641.41 to Ted Enterprises, Inc. and by $30,000 to PAL General Engineering, Inc.
Sufficient fiends are available in both projects to increase the purchase order. Additional funding
of $20,000 for SW256A was approved in the adopted FY2011-12 Capital Improvement Budget
on June 20, 2011. On August 16, 2011 Council approved the addition of $50,000 in an RTIP
amendment for STM368 to complete the project. Funding is available in the existing projects for
the addition of streets to STM354 and STL357A. The streets are on the Major Pavement
Rehabilitation and Overlay lists approved by Council in March 2010 and March 2011 but not
included in the existing contracts.
Council action is required to increase the purchase orders in order to expend the funds and
complete the projects. Change orders are sometimes necessary due to unanticipated field
conditions and/or to use savings in a project to add adjacent streets to capture good market
pricing.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 (f) categorical exemption pursuant to Section 15301 [Existing Facilities] of the
State CEQA Guidelines because the proposed action consists of approval of a change order for a
project that involves the construction and installation of minor pedestrian safety improvements
within existing street right-of--way. Thus, no further environmental review is necessary.
RECOMMENDATION
Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
ROBINHOOD RANCH II PUMP STATION IMPROVEMENTS SW256A PROJECT
On November 09, 2010 by Resolution No. 2010-264 the City of Chula Vista awarded the contract
to Ted Enterprises, Inc. for the "Robinhood Ranch Unit II, Sewer Pump Station Improvements -
Phase II (SW256A)," Project in the amount of $85,235.20 plus a 20% contingency for a total of
$102,235.20. The proposed action would increase the purchase order by $11,641.41 to Ted
Enterprises, Inc for unanticipated field conditions and quantities.
This project included site surface improvements for a newly reconstructed sewage lift station, the
replacement of a failed corrugated metal pipe (CMP) storm drain with plastic storm drain pipes
within the lift station property, and the extension of an open channel from the outlet of the plastic
pipes to the natural channel on adjacent private property. During work within the adjacent
property, it became necessary: to remove and trim additional trees and vegetation, including a
larger volume of dead vegetation; to extend rip-rap (rock) slope and channel protection further
downstream; to perform additional grading within the adjacent property in order to assure
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9/13/11, Item
Page 3 of 4
adequate drainage and flow; and, to remove and replace more property line fencing than
originally anticipated.
Sufficient funds are available to increase the purchase order. Additional funding of $20,000 for
SW256A was approved in the adopted FY2011-12 Capital Improvement Budget on June 20,
2011
LAUDERBACH ELEMENTARY SCHOOL PEDESTRIAN IMPROVEMENT STM368
PROJECT
On May 03, 2011 by Resolution No. 2011-075 the City of Chula Vista awarded the contract to
PAL General Engineering, Inc for the "Lauderbach Elementary School Pedestrian Improvement
CIP No. STM368," Project in the amount of $99,240 plus a 20% contingency for a total of
$114,240. The proposed action would increase the purchase order by $30,000 to PAL General
Engineering, Inc. for unanticipated field conditions and quantities. The additional asphalt
concrete pavement and seal coat were necessary to adequately complete the street improvements.
During the course of construction of the Project, the placement of asphalt concrete pavement and
seal coat caused an increase in quantities beyond what was anticipated during the preparation of
the project specifications. The primary cause of the asphalt concrete pavement and seal coat
increase is the requirement to meet Americans with Disabilities Act (ADA)
Sufficient funds are available to increase the purchase order. On August 16, 2011 Council
approved appropriation of $50,000 into existing project STM368.
PAVEMENT MAJOR REHABILITATION FY09/10 STL354 PROJECT
On March 22, 2011 by Resolution No. 2011-049 the City of Chtila Vista awarded the contract to
TC Construction, Inc for the "Pavement Major Rehabilitation FY09/10 STL354" Project in the
amount of $1,131,802.50 plus a 15% contingency for a total of $1,301,572.75. The proposed
action would approve the change order to TC Construction, Inc. to add North Bound Fourth
Avenue between "C" Street and Brisbane Street. Fourth Avenue between "C" Street and
Brisbane Street was scheduled for overlay in the Pavement Overlay Program FY11/12. On
August 02, 2011, City Council awarded the "Fourth Avenue and Brisbane Street Widening
STM370" Project to CMT Construction Inc. Part of this project's requirement is to install
striping to accommodate said work all the way to "C" Street. To avoid installing temporary
striping with STM368, staff determined it is cost effective to expedite the overlay along Fourth
Avenue between "C" Street and Brisbane in-order to install the required permanent striping with
the Fourth Avenue & Brisbane Street Widening Project "STM370."
While there are sufficient funds in the purchase order to add the street, the additional scope
costs of $72,000 exceed the Director of Public Work's authorized limits of $50,000 set per
Council Policy No. 574-01. Staff is recommending adding to the original scope to take advantage
of good bid prices and to avoid temporary pavement improvements resulting in a more efficient
use of funds.
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9/13/11, Item
Page 4 of 4
PAVEMENT REHABILITATION PHASE II STL357A PROJECT
On June 21, 2011 by Resolution No. 2011-120 the City of Chula Vista awarded the contract to
ATP General Engineering Contractors for the "Pavement Major Rehabilitation Program Phase II
STL357A" Project in the amount of $1,934,210.30 plus a 20% contingency for a total of
$2,224,342.60. Oxford Street was scheduled for the FY11/12 Pavement Overlay Program.
STL305 Oxford Street Sidewalk Improvement project provided a "new" street segment from
Alpine Avenue to Third Avenue. Oxford Street has a relatively adequate pavement segment from
Fourth Avenue to Broadway. Therefore, staff determined the street segment from Third Avenue
to Fourth Avenue should be accelerated to provide continuous quality pavement for this segment
of Oxford Street. The proposed action would approve the change order to add Oxford Street
from Third Avenue to Fourth Avenue at a cost of $94,000 from available project fiends.
While there are sufficient funds in the purchase order to add the street, the additional scope
costs of $94,000 exceed the Director of Public Work's authorized limits of $50,000 set per
Council Policy No. 574-01. Staff is recommending adding to the original scope to take advantage
of good bid prices and to avoid temporary pavement improvements resulting in a more efficient
use of fiords.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the properties, which are the subject of Resolution B.
Staff has reviewed the decision contemplated by Resolutions A, C and D and has determined that
the decision concerns repairs, replacement or maintenance of existing streets or similar facilities
and, therefore, there is not a material financial effect of the decision on the project holdings of
the City Council Members pursuant to California Code of Regulations Sections 18704.2(b)(2)
and 18705.2(b)(1).
CURRENT YEAR FISCAL IMPACT
Sufficient fiords are available accounts to complete construction.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City maintenance
estimated at $500 - $1000 annually for each project.
ATTACHMENTS
None.
Prepared by: Bous•hra Salem, P.E., Senior Civil Engineer, Public Works Department
Silvia Cosio, Administrative Analyst II, Public Works• Department
J:\Engineer~AGENDA\CAS2011\09-13-] 1\Change Orders - STM368, SW256A, STL354, STL357A.doc
11-4
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER AND
INCREASING THE PURCHASE ORDER BY $11,641.41 WITH
TED ENTERPRISES TO COMPLETE THE "ROBINHOOD
RANCH II PUMP STATION IMPROVEMENTS SW256A"
PROJECT
WHEREAS, on November 09, 2010 by Resolution No. 2010-264 the City of Chula Vista
awarded the contract to Ted Enterprises, Inc. for the "Robinhood Ranch Unit II, Sewer Pump
Station Improvements -Phase II (SW256A)," Project; and
WHEREAS, this project included site surface improvements for a newly reconstructed
sewage lift station, the replacement of a failed corrugated metal pipe (CMP) storm drain with
plastic storm drain pipes within the lift station property, and the extension of an open channel
from the outlet of the plastic pipes to the natural channel on adjacent private property; and
WHEREAS, during work within the adjacent property, it became necessary: to remove
and trim additional trees and vegetation, including a larger volume of dead vegetation; to extend
rip-rap (rock) slope and channel protection further downstream; to perform additional grading
within the adjacent property in order to assure adequate drainage and flow; and, to remove and
replace more property line fencing than originally anticipated; and
WHEREAS, Council Policy No. 574-01 requires Council approval for construction
change orders that exceed the Director of Public Work's authorized limits and/or change in
scope of work; and
WHEREAS, consistent with the policy staff is requesting authorization to increase the
purchase orders for SW256A. The proposed action approves increases to the purchase order for
by $11,641.41 to Ted Enterprises, Inc.
WHEREAS, additional funding of $20,000 for SW256A was approved in the adopted
FY2011-12 Capital Improvement Budget on June 20, 2011.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve a change order and an increase to the purchase order by $11,641.41
with Ted Enterprises, Inc to complete the "Robinhood Ranch II Pump Station Improvements
SW256A" Project.
Presented by Approved as to form by
Richard A. Hopkins
Director of Public Works
_.
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Glen R. Googiris ,~,-tL'c. 7 ~
City Attorney
11-5
RESOLUTION NO.2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER AND
INCREASING THE PURCHASE ORDER BY $30,000 WITH
PAL GENERAL ENGINEERING, 1NC TO COMPLETE THE
"LAUDERBACH ELEMENTARY SCHOOL PEDESTRIAN
IMPROVEMENT CIP NO. STM368" PROJECT
WHEREAS, on May 03, 2011 by Resolution No. 2011-075 the City of Chula Vista
awarded the contract to PAL General Engineering, Inc for the "Lauderbach Elementary School
Pedestrian Improvement CIP No. STM368," Project; and
WHEREAS, the additional asphalt concrete pavement and seal coat were necessary to
adequately complete the street improvements. During the course of construction of the Project,
the placement of asphalt concrete pavement and seal coat caused an increase in quantities beyond
what was anticipated during the preparation of the project specifications. The primary cause of
the asphalt concrete pavement and seal coat increase is the requirement to meet American with
Disabilities Act (ADA}; and
WHEREAS, Council Policy No. 574-01 requires Council approval for construction
change orders that exceed the Director of Public Work's authorized limits and/or change in
scope of work; and
WHEREAS, consistent with the policy staff is requesting authorization to increase the
purchase orders for STM368. The proposed action approves increases to the purchase order by
$30,000 to Ted Enterprises, Inc. PAL General Engineering, Inc.; and
WHEREAS, sufficient funds are available to increase the purchase order. On August 16,
2011 Council approved appropriation of $50,000 into existing project STM368.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve a change order and increase the purchase order by $30,000 with PAL,
General Engineering, Inc to complete the "Lauderbach Elementary School Pedestrian
Improvement CIP No. STM368" Project
Presented by Approved as to form by
Richard A. Hopkins
Director of Public Works
_. -.
~~
--
.- _ .: -._
_.- .
Glen R. Googins ,~~~ ~ -z ~
City Attorney
11-6
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER FROM
AVAILABLE PROJECT CONTINGENCY FUNDS OF $72,000
WITH TC CONSTRUCTION TO ADD NORTH BOUND
FOURTH AVENUE BETWEEN "C" STREET AND BRISBANE
STREET TO THE "PAVEMENT MAJOR REHABILITATION
FY09/10 STL354" PROJECT
WHEREAS, On March 22, 2011 by Resolution No. 2011-049 the City of Chula Vista
awarded the contract to TC Construction, Inc for the "Pavement Major Rehabilitation FY09/10
STL354" Project; and
WHEREAS, Fourth Avenue between "C" Street and Brisbane Street was scheduled for
overlay in the Pavement Overlay Program FYl 1/12; and
WHEREAS, On August 02, 2011, City Council awarded the "Fourth Avenue and
Brisbane Street Widening STM370" Project to CMT Construction Inc; and
WHEREAS, Part of the above project's requirement is to install striping to accommodate
said work all the way to "C" Street. To avoid installing temporary striping with STM 368, staff
determined it is cost effective to expedite the overlay along Fourth Avenue between "C" Street
and Brisbane in-order to install the required permanent striping with the Fourth Avenue &
Brisbane Street Widening Project "STM370"; and
WHEREAS, while there are sufficient funds in the purchase order to add the street, the
additional scope costs of $72,000 exceed the Director of Public Work's authorized limits of
$50,000 set per Council Policy No. 574-O1.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby approve a change order from available Project contingency funds of
$72,000 with TC Construction to add North Bound Fourth Avenue between "C" Street and
Brisbane Street to the "Pavement Major Rehabilitation FY09/10 STL354" Project.
Presented by Approved as to form by
Richard A. Hopkins
Director of Public Works
Glen R. Googins ~,~. ~~-~-~~
City Attorney
1 1-7
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A CHANGE ORDER FROM
AVAILABLE PROJECT CONTINGENCY FUNDS OF $94,000
WITH ATP TO ADD OXFORD STREET TO THE "PAVEMENT
REHABILITATION PHASE II STL357A" PROJECT
WHEREAS, On June 21, 2011 by Resolution No. 2011-120 the City of Chula Vista
awarded the contract to ATP General Engineering Contractors for the "Pavement Major
Rehabilitation Program Phase II STL357A" Project; and
WHEREAS, Oxford Street was scheduled for the FY11/12 Pavement Overlay Program;
and
WHEREAS, STL305 Oxford Street Sidewalk Improvement project provided a "new"
street segment from Alpine Avenue to Third Avenue and Oxford Street has a relatively adequate
pavement segment from Fourth Avenue to Broadway; and
WHEREAS, staff determined the street segment from Third Avenue to Fourth Avenue
should be accelerated to provide continuous quality pavement for this segment of Oxford Street;
and
WHEREAS, while there are sufficient funds in the purchase order to add the street, the
additional scope costs of $94,000 exceed the Director of Public Work's authorized limits of
$50,000 set per Council Policy No. 574-O1.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve a change order from available Project contingency funds of $94,000
with ATP to add Oxford Street To the "Pavement Rehabilitation Phase II STL357A" Project.
Presented by
Richard A. Hopkins
Director of Public Works
Approved as to form by
Glen oogins ~~ ~,~,~,~~~-
~~~~City Attorney ,~lC..:w~
11-8