HomeMy WebLinkAboutAgenda Statement 1975/05/20 Item 19AGENDA ITED1 N0. [ 19 ]
CHULA VISTA CITY COUNCIL MEETINf, OF: Mdy 20, 1975
ITEM TITLE: Resolution - Approving Purchase of Cash Register for
Chula Vista Municipal Golf Course Pro Shop
INITIATED BY: Director of Parks and Recreation
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The City owned cash register assigned to the golf course pro shop
is in need of repair. The estimated cost for repair is between
$450 and $500.
The Finance Department has recommended that this cash register be
replaced. (See Attachment No. 1) The estimated cost for replace-
ment is approximately $950. (See Attachments No. 2 and No. 3)
Based on the estimated cost of repair to a relatively old machine
versus the replacement cost for a new machine, with a one year
guarantee, it is recommended that funds be allocated for the pur-
chase of the National Cash Register submitted as low bid.
ATTACHED: Resolution [x] Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [1{] No. 1,2,3,4
Financial Statement:
Appropriation of funds, not to exceed $1,000, from the unappropriated
reserve of the Golf Course Revenue Fund.
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
Approval of resolution.
City Manager Recommendation:
Concur
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February 27, 1975
T0: ,Charles Knefler, Administrative Analysis
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FROM:~f >Sennis M. Hackett, Chief Accountant
SUBJECT: Cash Register Purchase
Sometime ago the cash register used at the golf course had mechanical
problems and was sent to N.C.R. for an estimate for repair costs. In
the interim N.C.R. replaced the machine with a loaner.
N.C.R. has estimated that tl~e cost for repairing the cash register would
be approximately $500.00. Considering tl~e age, costs for repairing, and
the interupted audit tape it would be my recommendation to replace the
existing machine.
Our office :solicited informal bids from two cash register companies,
N.C.R. and Victor. N.C.R. submitted the attached proposal which was
low bid.
I[ is the recommendation of our office that your department appropriate
the necessary funds for the purchase of a new cash register. When the new
machine is installed and the training session for operation is initiated
please inform our office.
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NCR Corporation
San Diego District
2350 Fitth Avenue
San Diego, California 92101
Sales: (714) 233-0131
Service: (714) 232-7667
February 18, 1975
Mr. Dennis Hackett
Chief Accountant
City of Chula Vista
276 4th
Chula Vista, California
Dear Dennis:
As we have discussed, the NCR model 24-107 cash register is
an economically priced two total unit which is designed to
issue a receipt, print on a sales journal and may - through
an attachment - validate an inserted document. The equipment
will provide the following results which are required:
1. To-date non-resettable auditor total all receipts
2. Total daily green fees
3. Total daily monthly tickets
4, Issue receipt
5. Print sales journal
6. Validate documents as required
Required investment for the equipment is:
24-107 (G,S.A, contract price)
Lower slip printer
from ending total monthly tickets, then
2. Subtract total monthly tickets today from total receipts
today - this equals total green fees today.
$875.00
24.75
Total cost (plus 6~ tax) $899.75
1-year guarantee T~+y S`3~
rsrq <O 9 .$ 3 , ~ `F
This equipment will provide a "to-date" total all receipts
collected and total to-date of all monthly tickets sold each
day. Daily total of each may be determined by:
1. Subtracting beginning total recoipts from ending
total receipts and beginning total monthly tickets
If you have any further questions, please contact me.
Sinc~i,ely,,,
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B,' Gr Cro~J'e~l .~L ~ t.
Government Systems
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EXHIBIT`
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t BUSINESS PRODUCTS GROUP P. 0. 90% 20307, 3661 CAMINO DEl 910, 9., SAN DIEGO, CAI. 92120 0141 293.7001-2.3.4
)U81NE66 MACHINES OIVI910N
4 <
CASH REGISTER PRICE QUOTATION
FOR
CITY OF CHULA VISTA MUhJICIPLE G01_F COURSE
MODEL 04502-16
LESS 10'" DISCOUh:T
PlET TOTAL
MODEL 04029-26
LESS 10% Discount
' JJET TOTAL
r~ o.:.x. P~.~.~, (2{~,31
$1,125.00 'le'af ~~
1 12.50 {`'1 t2,,10 b
!0 9~ a
$1,012.50
$1,770.00
17?.00
$1,543.00
PRICEt Ih:CLU[?ES DELIVERY AP: `1 TRAI''I" G OF PERSOt:EI
AT TIME OF INS~t,4lLATION.
REGISTER IS GUAI2AiJTEEO FOR OhE YEAR PARTS = L/1003.
.~. ~'QR.c'v~c,.--.. ~a>C. I~' ~u~~Cw ~ 3+500 ~0 D
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T O R C O M P T O M E T E R C O R P O R A T I O N