HomeMy WebLinkAboutAgenda Statement 1975/05/20 Item 14AGENDA ITEM N0. [ 14
CHULA VISTA CITY COUNCIL MEETING OF: May 20, 1975
ITEM TITLE: RESOLUTION - Approving agreement with the County of San Diego
for use of Civic Center facilities in the City of Chula Vista
INITIATED BY: Community Development Director
BACKGROUND The County of San Diego has submitted their proposed agreement for the
temporary use of our Civic Center, beginning July 1, 1975. Significant terms of
the lease are:
1. At least fifty parking spaces are required; with 25 for exclusive use
by County employees and called for in the agreement.
2. Term is on an annual basis, with renewal options.
3. Rent is set at $116 per month, with cost of living increase formula reviewed
annually. Cost is based on our City's estimate (provided by the Building and
Housing Department) of utilities and maintenance (out of pocket costs per month).
4. Facilities to be provided are:
A. Council Chambers, from 8:00 A.M. to 5:00 P.M. daily.
B. Holding facilities in the Police Department.
C. Storage area in the Police Department basement
D. Partial use of Council Conference Room, at discretion of City Manager.
The County will maintain insurance for use of the premises as well as provide
security at their expense. Two courts will be operated in our Civic Center; one in
the present Court building and the other in our Council Chambers. Another court
will operate in National City. Offices of the District Attorney, the Probation
Officer and the Marshal will be located in a nearby office building on Fourth
Avenue. City staff will continue to work with the County on locating a permanent
facility.
The operation of the Courts will cause some inconveniences within the Civic Center.
Of particular note will be the parking situation wherein overflow parking will
affect the surrounding neighborhood and present public parking facilities. The
hallways of the Civic Center,and in particular the offices of the City Clerk and
the City Attorney, will be most affected. The Building and Housing Department,
in cooperation with the County, will attempt to mitigate these problems by the
installation of directional signing, outdoor benches, public telephones, etc. We
have been assured by the presiding judge and other County officials that full
cooperation with the City will be extended in minimizing these concerns.
ATTACHED: RESOLUTION (g) ORDINANCE ( ) AGREEMENT (X) PLAT ( )
SEE EXHIBITS (g) No. 1,2,3
FINANCIAL STATEMENT: N.A.
Commission-Board Recommendation:
N.A.
artment Head Recommendation:
Recommend approval
City Manager Recommendation:
Concur
.Y n.. .~.....,. .4. .y,~'.. ..Y W.J- ....{iV a~„I..\ .1Y1..• ]~~ .OWaau.. ~
• -- J
,.,. ~ • .' • ' 12 E C ~ I
CII-~ , .,
~ ~ Ct ~::, ~ ~.
G'OUN7'Y OI' S.fIN DISCO ~
. ,~,; PUBLIC WORKS AGENCY - f'f ,t ~~ Yii =
~. f 7. ~%
' ~ `'` ~ '• Dep~rrtnle~rt of Re~rl Property
COUntr OD~rrtlons Len[er, 5555 werhnd Avenue, Sin Oleeo, GlBorni~ 9Ii27....,... iNephona 565-5~1.
~795~
May 5, 1975.
Mr. Lane Cole, City Manager
City of Chula Vista
276 Fourth Avenue
Chula Vista, California 92010
Dear Mr. Cole: - '
Subject: TE 0551 - Chula Vista Court Facilities
We are sending a copy of a proposed "Agreement Between the County of San
Diego and the City of Chula Vista for Joint Use of City of Chula Vista
Facilities" for your consideration. We have included all of the provisions
which our respective staffs have had the opportunity to review with you
thus far.
Your approval and. comments are solicited prior to preparation of the final
draft of the Agreement. -
Please call Mr. H. G. Wolff, 565-5208, should you have any questions relative
to the proposed arrangement.
Very truly yours, ~ - -
/~ -~/~ - -
J L h~LIN, Director
ep tment of Real Property
RJP:HGW:rgm
Attachment
ce: Law and Justice Coordinator
;, ;~ . -
/~ i
~~f ~ ( ~ ~ ~ •~~ ~ ~ f,
. Y~~
l ~~f ~
/ '`~
~~
~~~~~~ May 15, 1975CyCiry~'F/~
i ~~ ~ ~'rqy ~' ~~s ~foF~ fr
~'°~r Is7 c,~
TO:
FROM:
SUBJECT:
Don Lindberg, City Attorney
Bill Robens, Director of Public
Works ~ !?1+~~~@ ~
/c
Proposed Agreement Concerning County Use of Chula Vista
Facility for the Court House
The following are my suggestions concerning rewording of subject
:agreement. The numbers relate to the section numbers in the agreement.
2. Add the following to this section: "25 of these spaces shall be
employee spaces exclusively for the use of County employees involved
with the administration of the court facilities. The remaining 25
spaces need not be designated. These spaces shall be within the Civic
Center complex and shall not be designated for any other exclusive use."
3. I would like to see this paragraph rewritten so that though it
grants to the County the option to extend the terms of this agreement
for 5 additional periods of 1 year each, it also provides for the
negotiability of the terms and conditions of this agreement if the
City finds that the County use of the City facilities is particularly
inconvenient or otherwise obnoxious.
5: Since theoretically the base rent of $116 is the cost to the City
for the County operation, I suggest that if the City finds that factors
not heretofore considered would increase the base cost, that these
factors should be considered along with the described escalation factors
for determining new costs.
10. Exhibit A must be changed to reflect the existing floor layout
in the north wing of the building. ,.
Replace second sentence with the following two sentences: "County
may install equipment or fixtures necessary or desirable for the above
described purposes and may make alterations in or additions to the
Described Premises after securing written permission from the City.
County shall submit formal requests for each installation, alteration
or addition and shall include detailed plans for their proposed change."
I am not sure what the second paragraph under section 10 really means
since the County has use of the Described Premises during the period
of the agreement. If it portends to relate to the use of the Described
Premises following termination of the agreement, which I think is a
good idea, then this paragraph should be rewritten. In my opinion, if
the City requires alteration of the Described Premises for its use
following several years of County use, then the County should be
reguired to pay for these alterations - at least to the extent that
the building .is equal to its existing condition.
~ 7JSv
-2-
12. If the term "greatest extent feasible" is to be used concerning'
the availability of the conference room for the County, then that
same term should be used concerning the availability of the council
chambers for the City. My preference, however, would be to say
something as follows concerning the conference room: "The scheduling
of availability for County use of the conference room as noted on
Exhibit A shall be accomplished by the City Manager and the County's
presiding municipal judge." The above sentence would .replace sentence
5 in section• 12.
Exhibit A - This exhibit must be changed as noted above.
WJR:b
cc: City Manager
Paul Desrochers
P77.SD