HomeMy WebLinkAboutAgenda Statement 1975/05/06 Item 07AGENDA ITEM N0. [ 7
CHULA VISTA CITY COUNCIL MEETING OF: May 6, 1975
ITEM TITLE: RESOLUTION - REJECTI1dG BIDS FOR FURNISHINGS FOR THE
CHULA VISTA PUBLIC LIBRARY AND AUTHORIZING THE PURCHASIrdG AGENT TO
READVERTISE BIDS FOR SAID FURNISHINGS
INITIATED BY: City Attorney / Purchasing Agent
BACKGROUND
On March 21, 1975, the City went out to bid for the furnishings
for the new Chula Vista Public Library. We had not anticipated
seeking bids at such an early date because we did not £eel we
would have sufficient budgeted funds for the purchases involved.
It was determined, however, following a meeting involving the
Planager, City Attorney and Director of Finance, that sufficient
funds were presently available to allow for the purchase of the
Library furnishings.
In order to secure the furnishings at the earliest possible date
and, thus, hopefully secure the best price for the furnishings,
in a time of rising inflation, the City went out to bid. L7e
have received seven bids on the furnishings. Only one of the bids
received is, in fact, a complete bid. All other bids are partial
bids. For the reasons set Forth below, it is the recommendation
of the Purchasing Agent and the City Attorney that all the bids
be rejected and the furnishings readvertised for bid.
The bid specifications required a separate bid on each individual
item. It is the opinion of the Purchasing Agent that categorizing
the various types of furnishings involved would have facilitated
bidding on the furnishings by the various suppliers. Additionally,
the Purchasing Department received several complaints from suppliers
to the effect that they would have liked to bid on the furnishings
but did not have sufficient time to prepare their bid on an item-
by-item basis. Three such suppliers have specifically noted that
ATTACHED: Resolution [X ] Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X ] No. 1
Financial Statement:
Commission-Board Recommendation:
Department Head Recommendation:
Adopt Resolution
City Manager Recommendation:
Concur
,~~ - 7~Z
Item No. 7
Page 2
they would have bid had they more time to respond to the City's
request.
In addition to the above factors, it has been noted by the City
Attorney that the one complete bid received from Mr. Marshall
Brown may not, in fact, be the lowest responsible bid due to a
disparity between the bid specifications and the bid made by
Mr. Brown in the area of the required bid bonds. It is my
recommendation, therefore, that in order to secure a totally
competitive bid for the furnishings, that the City reject all
of the current bids, rearrange the bid specifications and
readvertise for bids.
The Purchasing Agent has
receive more bids on the
be complete if we allow
is difficult to estimate
by the rebidding at this
furniture market.
indicated he fey
furnishings and
the rebidding on
any cost impact
time because of
~ls we will, in fact,
that such bids will
the items involved. It
that might be occasioned
fluctuation in the