HomeMy WebLinkAboutAgenda Statement 1975/08/19 Item 04CITY OF CHULA VISTA ITEM N0. ~/
COUNCIL AGENDA STATEMENT
FOR MEETING OF: $/19/75
ITEM TITLE: Re~ utD~gon - Authorizing the Destruction of Public Works Files
1J /
SUBMITTED BY Director of Public Works/City Engineer ~~
ITEM EXPLANATION:
The Public Works Department is in the process of reviewing all of its
files that are stored in the Police facility basement and City Attorney's
vault. In so doing, the Public Works Department has found that many
of the files are outdated or are duplications of files that are stored
in other departments.
The Public Works Department proposes to destroy those outdated or
duplicated files. Most of the files in question are miscellaneous
correspondence. Other files are copies of City Council minutes, desk
files, or advertising correspondence from professional engineering
firms. Under no circumstances will any files be destroyed that are
less than five years old. Files concerning construction, Gas Tax,
City projects, 1911 Acts, etc. will not be destroyed regardless of age.
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Agreement Resolution % Ordinance Plot Other
Environmental Document: Attached Submitted on
STAFF RECOMMENDATION:
Recommend that files be destroyed as indicated.
BOARD/ COMMISSION RECOMMENDATION:
A P P R O V E D
by t'__c
Cit~ ~c...,`_1
COUNCIL ACTION c
Chula Vista, California
Dated..._. ..... ~J....'....... ....~.... ..~.........._......_.
Form A-113 (Rev 5-75)