HomeMy WebLinkAboutReso 1975-7869RESOLUTION N0. 7869
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA AUTHORIZING THE DESTRUCTION OF PUBLIC PTORKS
FILES
The City Council of the City of Chula Vista does hereby
resolve as follovas:
6dHEREAS, the Public Works Department is in the process of
reviewing files stored in the basement of the Police facility and
the vault in the City Attorney's office and has found that many of
the files are outdated or are duplications of files that are stored
in other departments, and
WHEREAS, the Public Works Department desires to destroy
those outdated or duplicated files most of which are simply miscel-
laneous correspondence, and
PdHEREAS, any files that would be destroyed are more than
five years old and come within the province of documents authorized
for destruction by the Public Records Act of the State of California.
NOYd, THEREFORE, BE IT RESOLVED by the City Council of the
City of Chula Vista that the Director of Public Works of the City of
Chula Vista be, and he is hereby authorized and directed to proceed
with the destruction of those outdated or duplicated files and docu-
ments that are in excess of five years of age and authorized by the
Public Records Act of the State of California.
Presented by
ly q. /~r~
William J, obens, Director
of Public Works
Approved as to form by
George Lin berg, City Atto y
ADOPTED AND APPROVED fiY THE C)='I'Y COUNCIL OF I'HE CITY OF
CHULA VISTA, CALIFORNIA, this 19th day of August ,
).97 5, by the following vote, to-wit:
AYES: Cou.ne~lmen Egdahl, Scott, Hamilton,
NAYES: Ccuncil!nen idone
ABSENT: CourczLmen Hobel
//V ' O
Mayor of the City of Chula Vista
ATTEST ~f'%L7ZGG, ~~.~G.~/(y:7~/
/~/YYY"` Ci;.y CZer'k 3-
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VI5TA )
i, JENAIIE l,~ F'ULAS7,, City Clerk of the City of Chula Vista,
California, UO I/L'REBY CENTIFY that the above and foregoing is a fuZ2.,
true and correct copy of
that: the same i~tas not been amended or repealed.
DATED
and
(9EIiL) City CZ~~~.^k
CC-C60
~~~- S
DESTRUC'PION OF RECORDS
I hereby certify that:
the records listed below are more than five years old, do not affect
the title to real property or liens thereon, are not court records,
are not, to my knowledge, required to be kept further by a statute,
are not the minutes, ordinance, or resolutions of the legislative
body of the City or of any City Board or Commission, and are no
longer required by the City, and I request authority to destroy same
pursuant to Section 39090 of the Government Code of California.
Public Works Department "Desk Files." The Desk File is a copy of all
departmental correspondence.
Interdepartmental memoranda
Intradepartmental memoranda
Departmental Work Progress Reports
Miscellaneous Correspondence
Committee minutes (e.g. County Grading Ordinance Committee, League of
California Street Standards Committee, etc.)
Conference notes (e.g. League of California Cities, Institute of
Transportation and Traffi~~c~~E~~ngineers, etc.) (continued)
GC/. ~ .G~ y b
Directo of Public works Da e
I consent to the destruction of the above-described records.
ty Attorney Dat
I hereby certify that the destruction of the above-described records
was approved by the City Council of the City of Chula Vista, California,
by Resolution No. 7869 at a regular meeting of the City Council
held at Chula Vista, California, on August 19, 1975
and that by said Resolution, the Director of Public Works was authorized
to destroy said records.
ity Jerk o the ity o Da
Chula Vista, California
T hereby certify that pursuant to the foregoing authority, the
above-described records were destroyed on
Gy 0 /~i~f~ z6
Directo of Public Works Dat
Copies of minutes that are retained by other departments (e.g. City
Council minutes, Civil Service Commission minutes)
7~6 5