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HomeMy WebLinkAboutReso 1975-7828Form No. 342 Rev, 3j74 RESOLUTION N0. 7828 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED AND AUTHORIZING TFIE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED in regard to the expenditure of City funds appropriated dated the 16th day of July 19 75 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved, BE IT FURTHER P.ESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Lane F. Cole, City Manager Ap~oved as~f i / George D. Lindberg, City Attorney ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CEULA VISTA, CALIFORNIA, this 22nd day of July _, 19 75, by the followLnc vote, to-wit: AYES: Councilmen Scott, Hobel, Hamilton, NAYES: Councilmen None ABSENT: Councilmen Egdahl `,~-. -.~ i ^layor of the City of Chula ssta \ .~ J ATTEST -L7ZGC- t ~ i~ ~d City C erk v STATE OF CALIFORNIA) COUNTY OF SAN DIEGO) ss. CITY OF C[iULA VISTA) of Chula true and not. been I, , City Clerk of the City Vista, California, DO EEREBY CERTIFY that the above is a full, correct cony of Resolution No. and that the same has amended er repealed. DATED ty Cler AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 16th day of July, 1975, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and The Chula Vista Visitors and Convention Bureau, Incorporated, a nonprofit organiz- ation, hereinafter referred to as "Bureau"; W I T N E S S E T H WHEREAS, the City Council of the City of Chula Vista has determined that the function of Bureau serves a valid public purpose, and WHEREAS, the City Council of the City of Chula Vista de- sires to encourage the beneficial aims of the Bureau organization through appropriation of reasonable amounts of City funds, and WHEREAS, the City Council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said organizations unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The Chula Vista Visitors and Convention Bureau, Incor- porated, a nonprofit organization, organized under the laws of the State of California has hereforth been organized for the purpose of promoting and advertising the City of Chula Vista so as to increase and enhance the tourist trade in the City of Chula Vista and provide information to visitors and assistance to convention in said City. 2. The Bureau agrees to stay open seven days a week during the hours of 9:00 a.m. to 5:30 p.m. to aid and assist all visitors coming into the Bureau's office. 3. The City of Chula Vista desires to utilize the services of such an organization to promote and advertise the City of Chula Vista so as to improve and enhance the tourist trade in the City and has heretoforth appropriated the sum of $15,420 or one-half the Bureau's estimated revenue of $30,830 to be expended during the fiscal year 1975-76 for said purpose. In addition, $7,000 is appro- priated separately for the capital outlay cost of the required State "map sign" to be erected at the new office location at I-805 and Bonita Road. 4. The Bureau agrees to spend City appropriated funds to meet bona fide operations incurred in performing the activities mentioned above on a matching fund basis against the Bureau's revenue record not to exceed $15,420. 5. That although the Bureau will not be required to reim- burse the City for appropriated funds, the Bureau agrees to submit on a quarterly basis a complete record of all expenditures and revenues, and on a yearly basis an audited financial report of the previous year's activities. Also, the Bureau shall specifically list the purposes furthered by the City's appropriated funds either on a quarterly or yearly basis. The disbursement of City funds will be made at the end of each quarter based on revenue received and deposited by the Bureau, which must be reconciled with their bank statement, miscellaneous receipts and quarterly financial re- port. In addition, the Bureau shall receive an amount not to exceed $7,,000 for the'"map sign" at the proposed i-805 office which would be based on formal bids received and the original invoice. ~ 1~~~ 6. That the City Council of the City of Chula Vista, at its discretion may require the Bureau to provide or allow the City to undertake a complete financial audit of their records at any time. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA i r r. ~ \ /% %, ~~' ,/ , J Mayor of the City ~ojf Chula~~``Vista ATTEST rv'`E J'G ILc~ ~// ~ (..-CC~CIiI , /~' City C erk ~A,pep~roved as to form by City ttorney THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INC. ~1 a~~x~x3~~s'~~xx~x~~sal&m~ Ted Bell, President ^? ..~ f'1 n rl,.