HomeMy WebLinkAboutAgenda Statement 1976/07/13 Item 10CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
ITEM N0.
Io
FOR MEETING OF: ~-13-76
ITEM TITLE: Resolution#8250:Accepting Proposal and Awarding Contract for Police, Fire
Departments Integrated Communications System.
SUBMITTED BY~ Director of Building & Housin~,-
,;
ITEM EXPLANATION:
The existing Police Dispatch Console was engineered, designed and installed by Dispatch
Systems (formerly Technical Products Engineering). The existing two console units are
to be modified to dispatch fire calls as well as police calls. A third console will be
added which will dispatch both fire and police calls. In preparing the budget request,
Motorola, General Electric and Dispatch Systems were invited to submit proposals for
the design, manufacture and installation of an integrated communications system. These
manufacturers were instructed to explore modifying existing equipment or build new
equipment. General Electric made no proposals on either method.
Motorola expressed no desire to modify the existing console, attempting to integrate
their parts with another manufacturer's parts. They proposed an entirely new, three-
position dispatch center including a new fire base station. Very little of the existing
console would be reusable and its removal would have to be done by City forces.
Additionally, a temporary dispatch system would have to be set up during an estimated
two week installation period. Motorola estimated the cost at $80,000. This cost may
be reduced slightly when exact bid specifications are drawn up and made available.
Dispatch Systems designed, manufactured and installed th
They propose to modify the existing two-position police
capability, manufacture and install a new, dual dispatch
FINANCIAL STATEMENT:
Funds are available in CIP 600-6000-GF-19
e present Police Dispatch Console
console to provide fire dispatching
console for the third position.
continued....
EXHIBITS ATTACHED
Agreement Resolution x Ordinance Plat Other
Environmentol Document: Attached Submitted on
STAFF RECOMMENDATION:
Waive the bidding requirements and enter into a contract with Dispatch Systems.
BOARD/COMMISSION RECOMMENDATION
N/A APPROVED
by the
City Counoil
COUNCIL ACTION Ot
Chula Vieta. Cal%itornia
Form A-113 (Rev 5-75)
SUPPLEMENTAL PAGE 2 ITEM N0. 10
continued....
FOR MEETING OF 7-13-76
A temporary dispatch center would not be necessary since modifications can be
carried out during dispatching operations.
It is apparent to staff that communication manufacturers, other than Dispatch Systems,
would have to install all new equipment which would cost considerably more than the
$26,000 budgeted. Therefore, it is staff's recommendation that bidding requirements
be waived and the proposal of Dispatch Systems be accepted for the following reasons:
1. Modification of existing equipment is the most economical approach and
apparently can only be handled by Dispatch Systems.
2. Spare parts in stock are still usable.
3. Operational down-time and installation inconvenience would be minimal.
4. No salvage or disposal problems.
5. Peripheral equipment in existing console would not be scrapped.
6. The new, third-position console would have similar cabinetry and control panel
layout already familiar to dispatch and maintenance personnel.
7. The integrated system could be in operation in sixty (60) days.