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HomeMy WebLinkAboutReso 1976-8281Form No. 342 Rev. 3/74 RESOLUTION NO. 8281 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF' CHULA VISTA, APPROVING AGREEMENT BETWEEN 'THE CITY OF CHULA VISTA AND THE CHULA VISTA AQUATICS ASSOCIATION IN REGARD TO THE EXPENDITCIRE OF CITY FUNDS APPROPRIATED AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and THE CHULA VISTA AQUATICS ASSOCIATION, in regard to the expenditure of City funds appropriated dated the 30th day of July , 1976 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by G~//~ ~ ~ ,(~~ Emerson Hall, Director of Parks & Recreation ~,e~~t2i Ge rge D. Lindberg, City torney ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CY,ULA VISTA, CALIFORNIA, this day of Au4ust , 1976 , by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hyde, Hamilton NAYES: Councilmen ABSENT: Councilmen ~J~iMN~ ~++~- Ptiayor of the City of Chula Vita ATTES STATE OF CALIFORNIA) COUNTY OF SAN DIEGO) CITY OF CHULA VISTA) of Chula true and not been ss. I, , City Clerk Vista, California, DO HEREBY CERTIFY that the above correct copy of Resolution No. and that the amended er repealed. DATED of the City is a full, same has City Clerk AGREEMENT SETTING OUT THE TERMS AND OBLIGATIONS Off' "CHULA VISTA AQUATICS ASSOCIATION" IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 30th day of July ~ 1976 , by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and CHULA VISTA AQUATICS ASSOCIATION, a non-profit City Charter group, hereinafter referred to as "C.V.A.A." W I T N E S S E T H WHEREAS, the City Council of the City of Chula Vista has determined that the function of C.V.A.A. serves a valid public purpose, and WHEREAS, the City Council of the City of Chula Vista desires to encourage the beneficial aims of the C.V.A.A. organization through appropriation of reasonable amounts of City funds, and WHEREAS, such policy stipulated that no expenditure may be made out of any appropriation awarded said non-profit organizations unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The charter organization known as the C.V.A. A. agrees to: a. Work toward the improvement and progress of competitive swimmers and divers. b. Work with the Chula Vista Parks and Recreation Department in providing facilities, training and encouragement for increased proficiency in competitive amateur aquatic sports. c. Further the interest and education of children and parents in competitive aquatic sports. d. Maintain membership with the Amateur Athletic Union (A.A.U.), by abiding by its rules and regulations. e. Encourage and develop good sportsmanship, individual integrity and team play. 2. THAT the administration of the C.V.A.A. agrees to expend City appropriated funds in an amount not to exceed $ 8,470 to meet bona fide obligations incurred in performing these services, to wit: salaries for instructors and coaches, swimming supplies and equipment, and other aquatics related materials and/or supplies and equipment deemed necessary for the accomplishment of the agreed items included in paragraph one (1). 3. THAT the City will, on a quarterly basis provide the C.V.A. A. an advance in an amount of $2,117.50 for expenditures related to the abovementioned services. 4. THAT the C.V.A.A. agrees to submit to the City or its designated agent on a quarterly basis a complete report of all financial expenditures in order to justify subsequent advances as follows: ~_~~/ a. Cancelled checks for the entire quarter under examination should be furnished along with all paid invoices. b. The various positions being compensated should be identified and the hourly rates given. If rates are going to change, the maximum rate should be stated for each position. c. The number of hours scheduled for each position in a pay period should be noted or estimated. d. The total scheduled hours for all staff for a given month should be stated or estimated. 5. THAT the C.V.A.A. will establish a uniform banking system exclusive of all other funds which shall be approved by the City or its designated agent, and such system shall include an expenditure authorization to include no less than a two (2} signature checking account. It is further understood that the abovementioned two (2) signatures shall specifically be those of the President and the Treasurer, who shall be duly elected officers of the C.V.A.A. 6. THAT the City will be permitted to inspect all books and records of the C.V.A.A. and terminate its entire obligation upon notice if the C.V.A. A. violates any of the terms of the agreement or for other good cause shown not related to a violation of the terms of the agreement. The City Manager shall thereafter notify the City Council of the notification of termination made to the C.V.A.A. IN WITNESS WHEREOF, the parties hereto have agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA 7iri~ Mayor of the City of Chula sta CHULA VISTA AQUATICS ASSOCIATION 1 ' ~~ ,President ATTEST City Clerk Approved as to form by --City Attorney~f'' Form No. F-229 12/?3 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY tk:at the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Eidder Lirec±or of Finance The City of Chula Vista Date By Certification of Unencumbere3 3alance I HEREBY CERTIFY that *_.he indebtedness and ~~bligation to be incurred by the contract or agreement autk?crized by the attached resolution r_an be incurred without the violatior. of envy cf the provisions of the Charter of the City cf Chula Vista, o- the Constitution or the laws of the State cf. California, tra sufficient monies have been appropriaL•ed for the parpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to coma into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies new actuaiiy in the Treasury, together with the monies anticipated to come into the Treasury, to the credi~. of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 8,470,00 ~ ~l ~ . 100 1534 5451 ~~~ Director of Firarce The City of Chula Vista. Date 8/3/76 EY F++*nd General Dept./Activity ,g,gcreation/Plapggrp~.d5 Purpose Terms and Obligations of Chula Vista Aquatics Association Bidder N/A Cer±ificate No. 10