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HomeMy WebLinkAboutReso 1976-8262.tea.. .~/ /'s _.. RESOLUTION N0. 8262 RESOLUTION OF THE CITY COUNCIL OF THE CITY Or CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CSTY OF CHULA VISTA AND THE CHULA VISTA VISITORS AND CONVENTION BUREAU IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and THE CHULA VISTA VISITORS AND CONVENTION BUREAU in regard to the expenditure of City funds appropriated dated the 20th day of July , 19 76 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved, BE I:T FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by ~~' K ~~~~ Lane F. Cole, City Manager Approved as to form by .edh~ I , George Lindberg, City Att ey ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 20th d-ay of July. 19 76 , by the following, vote, to-wit: ~~ AYES: Councilmen Hobel, Cox, Hamilton NAYES: Councilmen Egdahl ABSENT: Councilmen Hyde ATTEST S C.(~ er STATF.',~OF CALIFORNIA) COUNTY OF SAN DIESO) ss, CITY OF CHULA VISTA) yor of the City of Chula Vista I, City Clerk of the City of Chula Vista, California, DO HEREBY CERTIFY that the above is a full, true and correct copy of Resolution PIO. and that the same has not been amended or repealed. DATED City Clerk AGREEMENT SETTING OUT TERMS ANb OBLIGATIONS OF THE CHULA VISTA VISITORS AND CONVENTIONd BUREAU, INCORPORATED IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this 20th day of July, 1976, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and the CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED, a nonprofit organiza- tion, hereinafter referred to as "Bureau"; W I T N E S S E T H WHEREAS, the City Council of the City of Chula Vista has determined that the function o£ Bureau serves a valid public pur- pose, and WHEREAS, the City Council of the City of Chula Vista desires to encourage the beneficial aims of the Bureau organization through appropriation of reasonable amounts of City funds, and WHEREAS, the City Council has established a policy for con- sideration of requests for funding by private organizations and in- dividuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said organizations unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The Chula vista Visitors and Convention Bureau, Incor- porated, a nonprofit organization, organized under the laws of the State of California has hereforth been organized for the purpose of promoting and advertising the City of Chula Vista so as to increase and enhance the tourist trade in the City of Chula Vista and provide information to visitors and assistance to conventions in said City. 2. The Bureau agrees to stay open seven days a week during the hours of 9:00 a.m. to 5:00 p.m. to aid and assist all visitors coming into the Bureau's offices at I-5 and "E" Street, and I-805 at Bonita Road, including the extended hour period during the summer. Specifically, the extended hours will be from at least 5:00 p.m, to 8:00 p.m, seven days a week at the I-5 site, and from at least 5:00 p.m. to 6:00 p.m. seven days a week at the I-805 site, from July 2 thru September 6, 1976. 3. The City of Chula Vista desires to utilize the services of such an organization to promote and advertise the City of Chula Vista so as to improve and enhance the tourist trade in the City and has heretofore appropriated the sum of $20,000, to be expended during the fiscal year 1976-77 for said purposes. 4. The Bureau agrees to spend City appropriated funds to meet bona fide operations incurred in performing the activities men- tioned above on a matching fund basis against the Bureau's revenue record not to exceed $20,000 during fiscal year 1976-77. 5. The Bureau agrees to submit on a quarterly basis a complete record of all expenditures and revenues, and on a yearly basis an audited financial report of the previous year's activities. Also, the Bureau shall specifically list the purposes furthered by the City's appropriated funds either on a quarterly or a yearly basis. The disbursement of City funds will be made at the end of each quarter, either all or in part, based on revenue received and deposited by the Bureau, which must be reconciled with their bank statement, miscellaneous receipts and quarterly financial report. - 1 - ~ -~2~z 6. The Bureau agrees to submit to the City on a quarterly basis, along with their financial report, statistical information on the visitors served at each facility, as requested by the City P~anager's Office. 7. That the City Council of the City of Chula Vista, at its discretion may require the Bureau to provide or allow the City to undertake a complete financial audit of their records at any time. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first herein above set forth. THE CITY OF CHULA VISTA THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INC. ed Bel President. ~~~~~~~ Neil Haas, Manager City orney - 2 - Approved as to form by