HomeMy WebLinkAboutReso 2011-153RESOLUTION NO. 2011-153
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS; REJECTING THE
UNBALANCED BID OF THE FIRST LOW BIDDER,
WAIVING IRREGULARITIES IN THE BID SUBMITTED BY
SELECT ELECTRIC, INC; AWARDING THE CONTRACT
FOR THE UPGRADE OF TRAFFIC SIGNAL INTERSECTIONS
PHASE II @ 10 INTERSECTIONS CITYWIDE, CIP NO.
TF360B (FEDERAL PROJECT NO. HSIPL 5203 (025)"
PROJECT TO SELECT ELECTRIC, INC. IN THE AMOUNT OF
$718,140; AUTHORIZING AN INTER-PROJECT TRANSFER
IN THE AMOUNT OF $35,000 FROM TF366 PROJECT TO
TF360
WHEREAS, this project is included in the Fiscal Year 2008/2009 Capital Improvement
Program budget to upgrade and repair existing traffic signal equipment at approximately 31
major intersections; and
WHEREAS, Phase I, TF360A project has completed the upgrade of 18 traffic signal
intersections; and
WHEREAS, this project is the second and last phase, TF360B, Phase II will upgrade the
remaining 10 out of the 31 traffic signal intersections; and
WHEREAS, Phase II consists of removal/relocation, furnishing and installation of signal
standards, mast arms, signal light emitting diode (LED) indications, pedestrian push buttons,
reflectorized street name signs, (LED) safety lights, emergency preemptions (EVPE), video/loop
detections, wiring, controller cabinets, meter pedestals, pull boxes, conduits, radar feedback
signs (solar), other street signs, and posts. Other ancillary work includes trenching for the traffic
signal foundations and conduits, construction of curb returns, pedestrian ramps with truncated
domes, sandblasting of existing conflicting striping, striping, and traffic control; and
WHEREAS, on June 29, 2011, the Director of Public Works received six (6) sealed bids
for the "Upgrade of Traffic Signal Intersections Phase II @ 10 Intersections Citywide CIP No.
TF360B, (Federal Project No. HSIPL 5203 (025)) Project; and
Resolution No. 2011-153
Page 2
WHEREAS, the Director of Public Works received six (6) bids as follows:
CONTRACTOR SUBMITTAL TOTAL
RESULTS SUBMITTED
Error-$ in words / Unbalanced
1 Lekos Electric, lnc., El Cajon, California figures for item #s 9,
13
and 25 and error $68$095.00
,
in item total for 31 Bid amount)
2 HMS Construction, Inc., Requirements are met $754,957.60
Vista, California
$718,140.00
3 Select Electric Inc., Spring Valley, Error-total extended ($762,540.00 Bid
California amount item #8 amount-
incorrect)
4 Sully-Miller Contracting Co., Brea Missing submittal $g98,062.00
California forms
5 DBX Inc., Temecula, California Requirements are met $904,560.00
6 Flatiron Electric Group, Inc., Chino, Missing Bid Proposal $944,560.00
California Signature page
WHEREAS, during review of the appazent low bid by Lekos Electric Inc., staff found the
bid was unbalanced (i.e. the extended written unit price, which controls the bid, exceeds the
numeric total by $5,557,680); and
WHEREAS, similar errors in the Lekos' Bid Proposal existed in item numbers 13 and 25
and there was an error in the extended total cost for item number 31; and
WHEREAS, unbalanced bids are addressed on Page 6 of the contract specifications,
"REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, OR
IRREGULARITIES," which states that "[i]n case of disparity in the proposal between the lump
sum or unit bid price shown in figures and words, the unit bid price or lump sum amount as
stated in words shall prevail and take precedence. Proposals in which the prices obviously aze
unbalanced may be rejected."
WHEREAS, staff sent a notification letter, dated July 6, 2011, to Lekos Electric Inc.
identifying the bid errors and informing them that their bid had been rejected; and
WHEREAS, the bid submitted by Select Electric Inc., showed an incorrect amount in bid
item #8, in that both unit cost in words and figures shows $260 each, the intended price per unit.
The extended total cost in numbers should have been $19,240 ($260x74); however, the bid
incorrectly included a numeric value shown in error of $63,640; and
Resolution No. 2011-153
Page 3
WHEREAS, with the corrected bid amount, Select Electric Inc., becomes the lowest
bidder for the project; and
WHEREAS, staff believes that this irregularity will not affect the outcome or integrity of
the bidding process. Staff recommends waiving the mathematical error in bid item #8 as Select
Electric Inc. acknowledged the new contract amount. Staff recommends the award of contract to
Select Electric Inc. in the amount of $718,140.00; and
WHEREAS, the low bid submitted by Select Electric Inc. is below the Engineer's
estimate of $733,280.00 by $15,140 or approximately 2% below the Engineer's estimate; and
WHEREAS, the Contractor has satisfactorily performed construction projects of similaz
scope for the City in the past; and
WHEREAS, staff has reviewed the low bid and recommends awarding the contract to
Select Electric Inc of Spring Valley, CA.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept the bids; reject the unbalanced bid by the low apparent bidder; waive a
mathematical error in the bid submitted by Select Electric, Inc.; award the contract for the
"Upgrade of Traffic Signal Intersections Phase II @ ] 0 Intersections Citywide CIP No. TF360B,
(Federal Project No HSIPL 5203 (025)) project to Select Electric, Inc. in the amount of
$718,140; authorize an inter-project transfer in the amount of $35,000 from TF366 to TF360;
and authorize the Director of Public Works to expend all available funds in the Project.
Presented by Approved as to form by
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Richazd pki , Glen Googins
Director of Public Works City Att rney
Resolution No. 2011-153
Page 4
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 2nd day of August 2011 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Cheryl Cox, M or
ATTEST:
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Donna R. Norris, CMC, City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2011-153 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 2nd day of August 2011.
Executed this 2nd day of August 2011.
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Donna R. Norris, CMC, City Clerk