HomeMy WebLinkAboutAgenda Statement 1976/10/12 Item 10CITY OF CHULA VISTA ITEM N0. 10
COUNCIL AGENDA STATEMENT
FOR MEETING OF: 1(1/77/7fi/7F
ITEM TITLE: Resolution #8360 - Authorizing Agreement for Engineering Services with
Frank A. Phillips & Associates for Town Centre Sidewalk
and Alley Improvements - Public Works Development
and Investment Program Application
SUBMITTED BY~ Community Development D~tor/Public orks Director
ITEM EXPLANATION
BACKGROUND
At the September 15, 1976 adjourned meeting of the Council, a report listing nine projects
for possible funding under the Public Works Bill was submitted. The repair and reconstruc-
tion of sidewalks and alleys in the Town Centre Project Area #1 was included as a part
of said report (Items 8 and 9). Council, at that time, authorized staff to prepare an
application for these items, as well as for several other projects.
DISCUSSION
Staff from both Public Works and Community Development have outlined the work to be
accomplished and prepared a rough cost estimate. Due to the complexity of the work,
field surveys and detailed engineering studies will have to be made. City engineering
staff, with their current workload, is not able to take on this additional project
within the time limit imposed by the public works legislation. Therefore, in order
to submit an application and commence work within these constraints, it is proposed
that a private engineering firm be hired. The firm would assist in the preparation
of the application as well as provide construction plans and specifications. Should
the subject application not be accepted by the Economic Development Administration,
the engineering work will not be lost. If this is the case, it is suggested that the
improvements be accomplished through the utilization of Block Grant funds, tax in-
crements or from property assessments or a combination of all three over the next
five years.
EXHIBITS ATTACHED (Continued)
Agreement X Resolution X Ordinance Plat X Other
Environmental Document: Attached Submitted on
STAFF RECOMMENDATION:
Approve resolution authorizing agreement with Frank A. Phillips & Associates for
a fee not to exceed $a2,Opp. Funds are available in Account No. 630-6300-BG 25.
BOARD/ COMMISSION RECOMMENDATION
A p p R 0 V E D
by tre
Cii:y ;^unoit
COUNCIL ACTION: ~"-~
Chula ~u'is~~a, ;;alirornia
Dated..........~~-' ~........1
Form A-113 (Rev 5-75)
For Meeting of 10/12j76
Item No. l0
(Continued)
The cost estimate of $550,000 includes the reconstruction/construction of alleys and
storm drainage facilities; removal and installation of curbs, gutters and sidewalks
in the business district; repair and replacement of street light conduits and new
street lights; installation of street tree irrigation systems; and the installation
of directory signs and benches. In addition, it 'is planned to place empty conduits
in the alleys for future undergrounding of utilities since it is not possible to
engineer the actual undergrounding within the time limits given. A map of the work
area is included herewith as Exhibit A.
RECOMMENDATION
The engineering proposed is part of the long-range Capital Improvement Program for the
Town Centre Redevelopment Project. Block Grant funds from this year, in the amount
of $50,000 for a phase of this work have been appropriated. With Council approval,
these funds will be utilized to engineer the entire project rather than a phase.
Said use of funds is entirely with the Block Grant regulations.
Staff has interviewed three firms and finds that Frank A. Phillips & Associates of this
city submitted the most favorable proposal as to time for performance and fee for ser-
vices to be performed. Fora fee not to exceed $a.2,000, the company will provide survey,
enyineering and architectual services for the preparation of contract plans and speci-
fications.
Form No. F-22ti
12/?3
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unapp;copriated Balance
I HEREBY CEP.TIFY that the money required for the
appropriation of funds for the purpose set forth is the attached
resolution is available in tha Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amaunt $
rund
Purpose
Bidder
Date
By
Director of Finance
The City of Chula Vista
Certification of Unencumhere3 3alance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution ran be incurred withou*_ the violation of any
cf the provisions of the Charter of the City of Chula Vista, or.
the Constitution or the laws of the State cf California, that:
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to com•~
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that sai& monies new actuaiiy in
the Treasury, together with the monies anticipated to come into
tl:e Treasury, to the credit, of said appropriation are ctherw?.s•=
unencumbered.
Amount Not to Exceed S 42,000.
6300 BG 25
Date 10/11/76 By
Director of Finance
T11e City of Chub Vivca.
F~;na Community Dev, Block Dept./Activity Community Development Block Grant
ran
Purpose Agreement with Frank A. Phillips & Associates for Engineering Services
Bidder N/A
Certificate No. 24