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Home My WebLink AboutAgenda Statement 1976/09/21 Item 03CITY OF CHULA VISTA ITEM N0. COUNCIL AGENDA STATEMENT FOR MEETING OF:9 21 7 ITEM TITLE: Resolution No. Supporting the separation of Fiscal Officers and City Clerks into two departments of the League of California Cities SUBMITTED BY~ City Clerk and Director of Finance ITEM EXPLANATION: Present State Law provides that in general law cities, the government is vested in a City Council of five members, a City Clerk, a City Treasurer, a Chief of Police, a Fire Chief, and such subordinate officers or employees as are provided by law. The State Laws, adopted about 1850, still designate the City Clerk as the accounting and finance officer as well as the ex-officio assessor, but now makes provision for transfer of these duties to others. In 1908, City Managers came into being and through the years, the city government became larger and more complex; functions of the City Clerk were divided into categories. Today, cities having City Managers and City Treasurers are the norm rather than the exception. At this point in time, the duties of the City Clerk and the Fiscal Officers are completely diverse; yet they remain in one League Department, in one program, and in meetings where no common interest or need exists. The League functions to serve the purposes of local government and is an organization of City Councils. In order for City Clerks and Fiscal Officers to be aware of the very real concerns of City Councils and City Managers, League Board representation and a separate program are extremely important. The division of the department is therefore both logical and is in no way precedent setting. --continued on next page------ r'\/I IIfIITf~ /ITT/1 /".I lr l'\ C hr1161 I J H I I H1.d"ICU Agreement Resolution xx Ordinance Plat Other Environmental Document: Attached Submitted on STAFF RECOMMENDATION: Approval of resolution. BOARD/ COMMISSION RECOMMENDATION: N/A A P P R O V E D bar t~ f, City~~ouncil COUNCIL ACTION of Chula Vist,a,, California Dated.........' ~.~..~- .7w...........~_.._. Form A-113 (Re v.S-75) Item No. 3 For meeting of 9/21/76 (continued) This department separation has been endorsed by our three state associations: the City Clerks Association of California (CCAC), the California Municipal Treasurers Association (CMTA), and the California State Municipal Finance Officers (CSMFO). Several years ago, the Director of Finance stopped going to the League Conferences because of the lack of a good program for the Finance Officers. The City Clerk has not budgeted for the League Conferences for the past two years for the same reason. We both ask that the Delegate to the League Conference (Mayor Hamilton) be directed to vote in the general assembly of the Conference in support of the separation of Fiscal Officers and City Clerks into two League Departments. CITY PRESIDENT Doroffiv lvman, C.M.C. Cirv of Santa Mana FIRST DICE PRESIDENT Richard H. Wesr. C M.C Cirv of San Leandro SECOND VICE PRESIDENT Anna 1 Marri n. C.M.C. Cnv of La Mirada RECORDING SECRETARY Allen R. Thorpe, C.M.-,'_ C,T.F Cary of Napa CORRESPONDING SECRETARY Berrv Rowe, C. M.C Clrv o4 Barstow TREASURER Lawrence 1. Kowalski Ciry of Marrinez DIRECTORS M. lane Fisher. _.,... ']' CMy of Bishop Jacqueline C Hildebrand '77 City of Redwood Cry Jean Sinanl, C.T.F. 7A City of Sranror. Ann J. Tanner. C.M.C. ']A cry of Palo Alro Dororhy Gurware ~, C.M.C. '79 Ciry of Alhambra Andrea M. ^a~one. C LF. '?9 CLERKS' ASSOCIATIQ~VN OF CALIFORNIA r° ~~~ ~~I 3 SepteE~ber 1976 vaG ~.~. ''~- OY S 'r'~ 'TT< ~--? MEl~D 20: All California Clty Clerks 9 ~ FROM Ibrothy Lyman, CND, CTF, President City C1erYs' Association of California SUBx7Ex~: LEAGCTE CQ, OCTOBER 1976, SAN DIEGO DIVISION C&' FZbtANC:E OF'FICERS' DE~AR4ME[YI' You have rec~tly received background material and a copy of the resolution which has been submitted to the League of California Cities by our Finance Officers' Departrent urging separate depart- ments of. the League for Finance Officers aryl City Clerks. The effect of the resolution if adopted at the league's annual business session on Wednesday morning will be to approve the change and to amend the TParn]P'S bylaws so that it will not be necessary to ret~.irn to the gernxal assembly for further action. Present State law provides that in general law cities the govern- ment is vested i.n: a City t3auncil of five mF3nbers, a City Clerk, a City Treasurer, a Chief of Police, a Fire Chief, arr3 such sub- ordinate officers or er~loyees as are provided for by law. The State laws, adopted about 1850, still designate the City Clerk as the acanmting and finance officer as well as the ex officio assessor, but naa flakes provision for transfer of these duties to Others. cry or Fpsrer cry In 1908 City Mangers came into being and through the years, as city NORTHERN DIVISION PRESIDENT gOVP27H[pS3t became 1ar~wT^ aryl mere canplex, functions of the City Peggy Lehigh Clerk were divided into categories. Today cities having City Managers cry of Novato or City Administrators and Finance Officers in addition to City Clerks $OUTNERN DIVISION PRESIDENT al'K1 City Treasurers are the norm rather than the exception. At this Rex Layron, C.M.C. cry of Lqa Angeles point in time the duties of the City Clerk an3 file Fiscal Officers are IMMEDIATE PAS? PRESIDENT oort~letely diverse. Yet tt~y ranai.n in one League Department, in one Francis L. Greiner, C.M.C. program, aIld lIl meetings where 110 eaRnDn interest Or need exist. City of San Jose It is well to note that it is the contention of same that if the League allows the separation into these tvo departments that trey must then ackiress the splitting of other departments. It is respectfully submitted that the position of other departments are not relevant to that of that of the City Clerks arm Fiscal Officers because the latter are officers of the city, not departments or divisions. As city officers fulfilling state code mandated functions, it is necessary that these officers receive the tools to fulfill those functi.~s. ccrc rx~smsrrr LEAG[TE , OCR7BER 1976, SAN DI ~7G0 DIVISICJN (~' FINS CgFICF.~t'i' DEPAI~Rai' 2. The league of California Cities functions to serve the purposes of local governmait aril is an organization of City Councils. In order for City Clerks aryl Fiscal Officers to be aware of the very real ooa~cerns of City Councils and City Managers/Prhninistrators, League Board re~esentation aryl a separate program are extremely important. A large, demxsatic society engenders many problans. It is most difficult for unrecognized city officers to learn about and develop problae solving methods with which to deal with those concerns so as to most effectively function as support staff members. The division of the department is therefore both logical and is in no way precedent setting. This department separation has been endorsed by our three state associations: the City Clerks Association of California (CCAC), the California Municipal Treasurers Association (Q?PA), and the California State Municipal Finance Officers (CSMEb). At last year's League business session we missed approval of the general asssnbly by just the matter of a whisker. This year it should carry easily if we approach our City Councils along with our City Treasurers and Finance Officers with advance information and request for their backing. To assist you in your city, you will find enclosed a sample of a resolution for adoption by your Council. This eras prepared in accordance with a motion duly adopted by our annual n~nUership meeting of CCAC in Monterey along with our manbership's reiteration of support of the division of the present league Department. It is my understanding that all manbers of the CMTA and the CSMFO are also being contacted at this time by their respective presidents. Haever, I do not believe any such sa^rz;le resolutions are being sent by than. good luck in your canq~aign: Your help is greatly appreciated. cindest personal regards, ~~`~ (Mrs.) Dorothy Lyman