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Home My WebLink AboutReso 1988-13462 ! RESOLUTION NO. 13462 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING DESTRUCTION OF CERTAIN CITY CLERK RECORDS The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, it has been determined that certain City records under the charge of the following City department are no longer required for public or private purposes: City Clerk and WHEREAS, it has been determined that destruction of the above mentioned materials is necessary to conserve storage space, and reduce staff time, expense and confusion in handling and informing the public, and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a City department to destroy any City records and documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required upon the approval of the City Council by resolution and the written consent of the City Attorney, and WHEREAS, it is therefore desirable to destroy said records as listed in Exhibit "A" attached hereto and made a part hereof, without making a copy thereof, which are two years old, and WHEREAS, said records have been approved for destruction by the City Attorney. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does resolve as follows: SECTION 1, That approval and authorization is hereby given to destroy those records described in Exhibit "A" attached hereto and made a part hereof. SECTION 2. That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect, Presented by ApproVe~as to form by %Jennie Fulasz, 'City Cl~k <~T~omas J.I-~ron, City Attorney i/ 3165a --- ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF LHULA VISTA, CALIFORNIA, this 16th day of February 19 88 , by the following vote, to-wit: AYES: Councilmembers Malcolm, Nader, Moore, Cox NAYES: Counc'i 1 members None ABSTAIN: Counc~ilmember-s None ABSENT: Cound 1members McCandliss ~ViStO ATTEST ,-';,"--,.. ~" City 5,,-,FE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California, DO HEREBY CERTIFY that the above and foregoing is o full, true and correct copy of RESOLUTION NO. 13462 ,and that the same has not been amended or repealed DATED ~ ~ City Clerk CHUi- VISTA CC-660 CI]Y OF CHULA VISTA OFFICE OF THE CITY ATTORNEY DATE: February 11, 1988 TO: The Honorable Mayor and City Council John D. Goss, City Manager Jennie Fulasz, City Clerk FROM: Thomas J. Harron, City Attorneyk~/~ SUBJECT: Destruction of Personnel Department Records This office has reviewed the request for destruction of records described in Exhibit "Aw. m~ere is no requirements under the law that we retain these records and Government Code Section 34090 describes the procedure by which we may destroy these no longer needed records. It requires written consent by the City Attorney and approval by the City Council. By this writing, the City Attorney consents to the destruction of these records. TJH:lgk 3169a 276 FOURTH AVENUE/CHULA VISTA, CALIFORNfA 92010/(619) 691-5037 ; -2 :., -~ 2 RECORDS INVENTORY WORKSHEET CITY OF CHULA' VISTA PAGE # DEPARTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION 8~8/78 - City Council Meeting & Conferences 11/30/7~ Tape #s536-604 12/4/79 - City Council Meetings & Conferences- 4/8/82 Tape #s605-700 COMMENTS: APPROVAL OF DISPOSITION AS NOTED: / CITY ATTORNEY RECORDS INVENTORY WORKSHEET CITY OF CHUL~VIST~ PAGE # DEPARTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION 4/13/82- 2 boxes tapes - City Council Meetings & City Council 12/18/84 Conferences, Nos. 701-803 ZOMMENTS: APPROVAL OF DISPOSITION AS NOTED: CITY ATTORNEY RECORDS INVENTORY WORKSHEET CITY OF CHULAVIST~ PAGE # DEP~RTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION ~ity ~!_# 1981-2 ADMINISTRATION - City Clerk's Office admin., purchase 102 orders, personnel; City Admin. Office memos, annual report 1982 BOARDS, COMMISSIONS & COMMITTEES - Resolutions, applica- llD tions/appointments, A-113s, news releases, agendas/minutes 1981-2 CITY COUNCIL - Agendas, written communications, Mayor's 111 State of City Address ('81), Mayor's ltrs., CC seat #3 1982 ORGANIZATIONS & JURISDICTIONS, PUBLIC - So. Bay Regional 140 Center, SANDAG, Argis, Red Cross, other cities, school programs, ABC licenses - memos/correspondence/resolutions 1982 LEAGUE OF CALIFORNIA CITIES - Legislative Bulletins, 141 resolutions, programs 1982 ORGANIZATIONS, CHULA VISTA - Starlight Center, South Bay 159 Cultural Center, Lion's Club, Chamber of Commerce info. 1982 STUDIES AND SURVEYS - Rodent investigation 174 1982 FINANCE ADMINISTRATION - Paychecks, time cards, compen- 203 sation plans, insurance enrollment 1982 BIrDGET - Capital Improvement Projects, Resos, Projections 208 1982 FINANCIAL REPORTS - 6/82 Financial Statement, quarter 222 ending 12/81 report 1981-2 LICENSES & FRANCHISES - 9/22/81 CC transcript, ordinances 246 on taxis, peddler info, ambulance correspondence, cardrooms, towing service information 1965-80 LICENSES & FRANCHISES - 1965-73/1974-80 SDG& E, 246 sanitation, other licenses, franchises 1982 REVENUES & TAXATION - Master Fee Schedule, fuel tax, 267 utility tax, fees, ordinances 1981-2 REVENUE SHARING - Revenue sharing entitlements 268 1982 RISK MANAGEMENT - Insurance certificates, towing insurance 269 claims against the City correspondence 1982 ELECTIONS - Correspondence and copies of Resos re 1982 318 ~-- elections, mail ballots, signs and info from Registrar of Voters; Fair Political Practice Commission COMMENTS: APPROVAL OF DISPOSITION AS NOTED: CITY ATTORNEY RECORDS INVENTORY WORKSHEET CITY OF CHUL~VIST~ PAGE # DEPARTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION City CI.# 1982 LEGAL SERVICES - Legal opinions, newspaper clippings, 346 lien agreement A-113 1982 LEGISLATION - Senate bills, House bills, State/Federal 348 legislation 1981-2 CITY MUNICIPAL CODE - Supplements, fee schedule, rezoning, 352 signs, amendments 1982 LEGAL ADVERTISING - Newspaper DPs for bid notice ads 364 1982 BAYFRONT/REDEVELOPMENT - Reports, Bay Blvd., "J" Street 406 Marina, Coastal Commission information 1982 CIVIC CENTER - Maintenance of buildings, leasing of offices 408 parking andstrees 1982 COMMUNITY DEVELOPMENT - Agendas/Notices, programs, public 411 relations, block grants, Town Center resos/correspondence "" 1982 ENERGY - Regulations, environmental planning, solar/hydro, 418 utilities information 1982 POLLUTION CONTROL - Clean Air District, Federal Clean 419 Air Act, House Resolution 1982 INDUSTRIAL DEVELOPMENT AUTHORITY - IDB bonds, agendas 438 and Hyspan correspondence 1982 LAND USE CONTROL - Conditional use permits, appeals, 445 citizen housing, variances 1982 MOBILEHOMES - Ltrs. from citizens re mobilehome rents, 450 relocation assistance, ordinances 1982 OPEN SPACE - Open Space District, coordinator, maintenance, 460 concerns re Open Space 1982 PLANNING - Planning administration, General Plan, histori- 462 cal sites, bonds, Star-News notices, Price Club info. 1982 PROPERTY DEVELOPMENT - Signs, specific plans, regulations 463 1982 HOUSING - Low-rent, elderly housing information 464 ~-- 1981-2 TRAFFIC CONTROL - Traffic regulations/flow, signs/signals 478 COMMENTS: APPROVAL OF DISPOSITION AS NOTED: CITY ATTORNEY RECORDS INVENTORY WORKSHEET CITY OF CHULA VISTi PAGE # DEPARTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION City C~.# 1982 TRANSPORTATION - Bicycle plan, HandYtrans, carpool, MTDB, 479 SCOOT, Transportation Development Act 1982 ZONING - Rezoning E. "J" St./I-805, Fourth Ave., Otay 499 Valley Road, Oxford Street 1981-2 ASSESSMENT DISTRICTS - 1911 Block Act, map 505 1982 FLOOD CONTROL - Sweetwater Flood Control District info. 522 1982 PARKING - Regulations, city/employee parking 561 1982 PUBLIC IMPROVEMENTS - Third Avenue, Woodlawn, Otay Valley 563 Road, accepting improvements 1982 PUBLIC WORK~ ADMINISTRATION - Street sweeping, Metro 564 Sewer System, Sanitation District memos/correspondence 1982 WASTE MANAGEMENT - Hazardous waste/solid waste ordinances, 574 correspondence and reports 1982 STREETS AND SIDEWALKS - Street landscaping, alley mainte- 576 nance, storm drains, E. "H" St. water facilities, street lights, encroachment permits and street vacations 1982 TRASH - SANDER Authority correspondence, reports, news 579 clippings and pamphlets 1982 UTILITIES - Undergrounding, PACTEL application, Telecom 585 Plus, SDG&E, Hydro-electric power, Public Utilities Comm. 1982 WATER - Otay Valley Water Authority, water main Otay 589 Valley Road and Brandywine 1982 RETIREMENTS AND BENEFITS - Bonus Incentive Plan, Deferred 607 Compensation Plan, PERS resolutions and correspondence 1982 CIVIL SERVICE SYSTEM - Civil Service regs & correspondence 610 1982 LABOR RELATIONS - CVEA, Executive management, Interna- 645 tional Assn. of Firefighters, middle management, police officers, Western Council of Engineers resos & corresp. 1982 PERSONNEL ADMINISTRATION - Assistance services, Personnel 662 memos, salaries, Volunteer Program resos/correspondence ~-. ZOMMENTS: APPROVAL OF DISPOSITION AS NOTED: CITY ATTORNEY ' RECORDS INVENTORY WORKSHEET CITY OF CHULA' VIST~ PAGE # DEPARTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION C~tv Ci.# 1982 ANIMAL CONTROL - Animal control/protection correspondence 703 1982 FIRE PROTECTION - Montgomery Fire Protection, N.C. Agree- 722 ment, mutual aid plan, C.V. firefighters, Lower SW Fire Protection information 1982 POLICE PROTECTION - Disaster Plan, Neighborhood Watch, 762 police administration, security alarm systems 1982 PUBLIC SAFETY CONSOLIDATED - Radio frequencies reso., 764 Weekly Activity Summaries 1982 HEALTH CARE & HOSPITALS - Bay Hospital, drug abuse 840 information/correspondence 1982 LIBRARY SYSYEM - Video cassettes, management of Library 846 1961-82 PARKS & RECREATION - Friendship Park, Eucalyptus Park, 861 softball, General Roca Park regs. and correspondence 1982 GOLF COURSE - Agreements, regulations and restaurant 861 1982 PARKS & RECREATION - Greg Rogers, Loma Verde, Memorial 861 Parks, parking, correspondence, Recreational Activity Requests, Rienstra Sports complex 1982 PARKS & RECREATION - Rohr Park, Sr. Citizen Services, 861 State parks, SW Regional Park, tennis pro, Tidelands & Vista Square Park 1982 DEEDS & EASEMENTS - Broadway Ave., E & Flower, I & Fig, 914 Memorial Park utility easement, Naples St. ES, Oxford ES, Palomar St. deed 1982 LEASES - Kampgrounds of America resolution 920 1980-2 DATA PROCESSING - Computer services memos, EDP Manage- 1013 ment, Inc. resos, word processing memo 1982 BUILDING MAINTENANCE & REPAIR - Memo re budget 1061 1982 PURCHASING - Central Stores, equipment purchases resos 1064 and memos, Shared Services ordinance ZOMMENTS: APPROVAL OF DISPOSITION AS NOTED: CITY ATTORNEY · RECORDS INVENTORY WORKSHEET CITY OF CHULAIVIST~ PAGE # DEPARTMENT: CITY CLERK DATE INCLUSIVE BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION 1979 PARKS & RECREATION ELEMENT OF THE GENERAL PLAN 80-J-13 excerpt from Council meeting of 11/6, copy of Resolution 9827, public hearing notices 1979-8( AMENDMENT TO GENERAL PLAN, TELEGRAPH CANYON RD. 80-J-14 & NACION FROM V-C TO RESIDENTIAL excerpts from Council meetings, Resolution 9851 copy, public hearing notices 1980 GENERAL PLAN AMENDMENT 13 ACRES, BAY BLVD. & 80-J-15 "J" STREET excerpt from Council minutes, copy of Resolution 10125, public hearing notices 1980-8] GPA - 19 ACRES OTAY VALLEY RD. & BRANDYWINE AVE. 80-J-16 FROM MID. DENSITY RESIDENTIAL TO RESEARCH & LIMITED INDUSTRIAL - excerpt from Council minutes, A-113, Resolution 10387 copy, notices of public hearing ~._ 1981 GPA NWC BROADWAY & OXFORD (PRICE CLUB), PUBLIC 80-J-17 HEARINGS 6/9/81 - newspaper clippings, Ordinance 1942, Resolution 10487, public hearing notice 1980-8~ GPA, GROWTH MANAGEMENT POLICY - A-113, copy of 80-J~18 Resolution 10680, notice of public hearing OMMENTS: APPROVAL OF DISPOSITION AS NOTED: CITY ATTORNEY -, 2/lo/88 CAMPAIGN STATEMENTS TO BE PURGED LOSING C~DIDATE OFFICE SOUGHT ELECTION DATE CHANEY, Newton C. Council, Seat 2 4/13/76 (Lost in runoff, 6/8/76) DREW, Frederick A.R. ' ..... LINSLEY, David A~ " " " MORRIS, Sid " " " RITTER, Emily ..... ' WALKER, Frances " " " LADD, Jim Council, Seat 3 4/11/78 DREW, Frederick A.R. Council, Seat 4 4/11/78 HOLMES, Jerry C. " " " LAUTERBACH, Leon D. ~ " " " PAINTER, Donald A. " " " CASILLAS, Armando Y. School Board 4/11/78 REDMAN, Sandee " " " ~'- WILLIAMS, Norman G. " " " MANESE, A1 P. Council, Seat 1 4/8/80 MILLER, Jon M. " " " ROLAND, Clifford ...... CAMPBELL, David E. Council, Seat 2 4/8/80 XANDER, Peter F. " " " AYERS, Bill Mayor 11/3/81 BALLARD, O. Stephen " " DULKO, Donald S. " " ~ RECORDS INVENTORY WORKSHEET PAGE ~TY OF CHULA VISTA DEPARTMENT: CITY CLERK DATE BOX # INCLUSIVE (City Cl. #) DATES RECORD TITLE AND DESCRIPTION DISPOSITION 1983-5 ADMINISTRATION & POLICY MGMT. - Administrative Office correspondence and reports on public relations activities 102 1983-5 80ARDS, COMMISSIONS & COMMITTEES - Council Agenda State- llO ments, correspondence, and clippings on the following: Board of Ethics, Charter Review Committee, Civil Service Commission, Commission on Aging, Crime Watch Committee, Cultural Arts Committee, Elderly & Handicapped Transpor- tation Advisory Committee, International Friendship Commission, Library Board, Montgomery Planning Committee, Naval Housing Task Force, Otay Valley Road Project Area Committee, Parking Place Commission, Parks & Recreation Coninission, Planning Commission, Promotion Coalition, Safety Commission, and United Nations Day Committee 1983~5 CITY COUNCIL Notices and Agendas for meetings lll 1983~5 City Council Information Items - letters/memos lll 1983-5 Mayor and City Council correspondence, memos, clippings, lll and Agenda Statements 1983-5 Written Communications to Council lll 1983-5 COUNCIL SPECIAL EVENTS - Information, Agenda Statements, ll2 and clippings on Banquets and Awards, Chula Vista°s Diamond Anniversary, and Proclamations and Commendations 1983-5 SCHOOLS - Meeting Minutes on Joint City/School Board 140 meetings, City School District and Southwestern College 1983-5 ORGANIZATIONS & JURISDICTIONS, PUBLIC - Correspondence and 141 Agenda Statements on County Board of Supervisors, infor- mation regarding other California cities, and County of San Diego correspondence and reports. San Diego Associa- tion of Governments (SANDAG) memos and reports. South Bay Regional Center Agenda Statements and correspondence COMMENT: ,:,2 .... "" ~' RECORDS INVENTORY WORKSHEET PAGE ~TY OF CHULA VISTA DEPARTMENT: CITY CLERK DATE o2-~S-oC~ BOX # INCLUSIVE (CityCl.#) DATES RECORD TITLE AND DESCRIPTION DISPOSITION 1983-5 ORGANIZATIONS, LOCAL (C.V.) - Correspondence and reports 159 regarding the Chamber of Commerce and the Downtown Comm., Bonita Optimist Club, Crafty Quilters, Elks Lodge, Star- light Center and miscellaneous organizations 1983-5 FINANCIAL SERVICES - ADMINISTRATION - Clippings, Agenda 203 Statements and memos regarding 1984-5 FINANCIAL SERVICES - AUDIT SERVICES - Reports and 205 correspondence regarding lg83-5 CITY BUDGET Reports and Agenda Statements and Capital 208 Improvement Program 1983 FINANCIAL STATEMENTS - Memos and computer sheets 222 ~, 1983-5 LICENSES & FRANCHISES - Reports and clippings concerning 246 the following: Antennas/Satellite Dishes, Bicycle License fees, Bingo games, Cox Cable TV, Cardrooms, Garage Sales, Hartson's Ambulance, Butler Towing, Mobile Food Prepara- tion (Vending Vehicles), and Video Games 1983-5 REVENUE & TAXATION - Reports, clippings and correspondence 267 on the following: Amusement Park admissions tax, Fees - Master/Waiver of, and Property/Sales taxes, also Transient Occupancy Tax Audit 1985 REVENUE SHARING - ENTITLEMENTS - Agenda Statement, memos 268 and clippings. Report on General Revenue Sharing 1983-5 RISK MANAGEMENT - Correspondence and reports re Risk 269 Management Administration and Claims Against the City 1983-4 ELECTIONS - Correspondence and report re Fair Political 318 Practices 1983-5 LEGAL SERVICES - Memos, correspondence and reports on 346 Conflict of Interest, Legal Opinions and Brown Act 1983-5 LEGAL & LEGISLATIVE SVCS. - CODES - Reports and corres- 352 pondence re Municipal Code and Noise/Nuisance Codes ~" RECORDS INVENTORY WORKSHEET PAGE .TY OF CHULA VISTA DEPARTMENT: CITY CLERK DATE~2-~-2~ BOX # INCLUSIVE~ (City C1. #) DATES RECORD TITLE AND DESCRIPTION DISPOSITION 1983-4 BAYFRONT DEVELOPMENT - Community Development Agenda 406 Statements concerning 1983-5 COMMUNITY DEVELOPMENT - Agenda Statements, clippings, 411 and correspondence concerning the following: Administra- tion of Community Development, Block Grant Funds, Broad- way (Ave.) Strip Planning, CHIP Housing Improvement Program, Cultural Arts Center, Economic Development Consultant, Town Centre Parking Structure, Public Relations, and Community Development reports. Town Centre I Agenda Statements, Town Centre Development Corporation memo and meeting minutes, Town Centre Project Area Committee Agenda Statement, and Unified Port District reports and memos 1983 ENERGY/AIR POLLUTION - Agenda Statements and reports 418 1983-4 ENVIRONMENTAL - Report on Environmental Review 419 1983-4 INDUSTRIAL DEVELOPMENT AUTHORITY - Agenda Statements and 438 meeting minutes 1983-5 LAND USE CONTROL - Memos and reports re Conditional Use 445 Permits and Variances 1982-5 MOBILEHOMES - Reports, correspondence and clippings re 450 Administration of Mobilehome Parks 1982-5 PLANNING DEPT. - Reports, correspondence and clippings re 462 Administration of the Planning Department, General Plan Amendments, Population studies 1983-5 HOUSING - Agenda Statements and correspondence re Granny 464 Flats/Guest Houses, Low Rent Public Housing, Senior Housing and Navy Housing 1983-5 SIGNS - Reports and memos on freeway signs, Burger King 465 sign, and Signs/Billboards 1983-5 TRAFFIC CONTROL - Regulations and reports on Traffic 478 Control, Signs/Signals and traffic studies COMMENTS: A P.ovA DISPOSITION AS .DTED: ~ RECORDS INVENTORY WORKSHEET PAGE # f/ ~TY OF CHULA VISTA DEPARTMENT: CITY CLERK DATE o2~23-2~ BOX # INCLUSIVE (City C1. #) DATES RECORD TITLE AND DESCRIPTION DISPOSITION 1983-5 TRANSPORTATION - Agenda Statements, memos and clippings re 479 Aztec Bus Lines, bicycles, CalTrans, Chula Vista Transit, HandYtrans, Metropolitan Transit Development Board (MTDB), and San Diego Transit. Also, South Coast Org. Operating Transit (SCOOT) and Trolley Stations 1982-5 ZONING - Agenda Statements concerning "P" Modifier in 499 Montgomery Area, 309-315 Seavale and misc. zoning 1983-5 ASSESSMENT DISTRICTS - 1911 Block Act Agenda Statements 505 1983-5 FLOOD CONTROL/DP~AINAGE - Agenda Statements, correspondence 522 and reports regarding Drainage Problems, Flood Insurance, Sweetwater River Flood Control, and Telegraph Canyon Flood Control 1983-5 PARKING - Agenda Statements, correspondence and clippings 561 re Parking Problems 1983-5 PUBLIC IMPROVEMENTS ~ Agenda Statements and correspondence 563 re public improvements 1983 PUBLIC WORKS PROJECT ADMIN. - Agenda Statement on Street 564 Sweeping 1983-5 SEWERS - Agenda Statements, correspondence and clippings 570 on Sewers 1984-5 WASTE MANAGEMENT - Correspondence and reports on Solid 574 Waste, Environmental Hazards, Infectious Waste, and Hazardous and Toxic Substances 1983-5 STREETS/SIDEWALKS - Agenda Statements and reports on the 576 following: Alleys, Bonita Road, Fourth Avenue, Melrose, Landscaping, Street/Sidewalk Policies, Street Sweeping, Telegraph Canyon Road, Third Avenue, A-L Streets (Misc.), and M-Z Streets (Misc.) 1985 WATER - Correspondence regarding water sources 589 1984 ANIMAL CONTROL - Letter and Agenda Statements re Animal 703 ~- Control ~' RECORDS INVENTORY WORKSHEET PAGE ~TY OF CHULA VISTA DEPARTMENT: CITY CLERK DATE~'~'~ INCLUSIVE! BOX # DATES RECORD TITLE AND DESCRIPTION DISPOSITION 1983-5 POLICE PROTECTION - Agenda Statements, correspondence, 762 and clippings regarding Administration of Police Services 1983-5 HEALTH CARE & HOSPITALS - Agenda Statements, correspondence 840 and clippings regarding Medical Problems and Facilities 1983-5 LIBRARY REGULATIONS & MAINTENANCE - Correspondence, memos 846 and Agenda Statements regarding Library events and policy 1983-5 PARKS & RECREATION - Correspondence, Agenda Statements, 861 and reports re the following: Parks & Recreation Admin- istration, Golf Course, Golf Course Restaurant, Rohr Park, and Misc. Chula Vista Parks/Facilities 1983-5 LEASE AGREEMENTS - Agenda Statements and copy of lease 920 agreement COUNCIL AGENDA STATEMENT Item 4 Meeting Date 2/16L8__8 ITEM TITLE: Resolution ~/~Approval of destruction Of certain City records ~/~ SUBMITTEDBY: City Clerk .... (4/5this Vote: Yes No X ) This report transmits a staff recommendation that the City Council by resolution authorize the City Clerk to destroy certain records in her custody which are no longer required. RECOMMENDATION: That Council adopt the resolution approving destruction of certain records as presented. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: Certain records located in the City Clerk's office have been inventoried and approved for destruction by the City Clerk and the City Attorney. Section 34090 of the Government Code authorizes destruction of such records by adoption of a resolution by the City Council. As in the past, all records (tapes and files) authorized for destruction will be stored in the basement of the Public Library. Volunteers catalog all documents, set them in a filing order and they will be made available to the Chula Vista Historical Society and any other archival organizations, as requested. Also included in the list for authorization are 2 boxes of tapes from April 13, 1982 to December 18, 1984 (tape numbers 701 through 803). The City Attorney has researched this matter and advised that destruction of these records is in conformity with the Government Code and should be authorized by Council resolution. FISCAL IMPACT: N/A 0917C