HomeMy WebLinkAboutAgenda Statement 1976/08/31 Item 05CITY OF CHULA VISTA ITEM N0. 6
COUNCIL AGENDA STATEMENT
FOR MEETING OF: $
ITEM TITLE: Resolution - Accepting Bids and Awarding Contract for
No. 8305.. Asphaltic Concrete
SUBMITTED BY Purchasing Agent
ITEM EXPLANATION:
Bids were received and opened at 4:00 p.m. on August 20, 1976, in the office of the
Purchasing Agent, for furnishing asphaltic concrete to the City for the period
September 1, 1976 through February 28, 1977. An estimated 1,500 tons of asphaltic
concrete will be picked up at the vendor's plant by City trucks. Bids were requested
for a six month period due to fluctuating material costs.
Four vendors submitted bids. See attached exhibit No. 1 listing bid results.
Sim J. Harris Company's bid, including the 6% escalation clause, is $420 higher than
Industrial Asphalt's bid, but it is more economical to pick up material at the Sim
J. Harris plant. See Exhibit No. 2 showing comparative costs.
Considering travel time and labor, Sim J. Harris Company's bid is lowest.
FINANCIAL STATEMENT: Purchases shall be made only on availability of funds as
certified by the Finance Director.
tJCI'11CfIIJ F>I IHI.nCU
Agreement Resolution XXX Ordinance Plat Other XXX
Environmental Document: Attached Submitted on
STAFF RECOMMENDATION: Accept bids and award contract to Sim J. Harris Company.
BOARD/ COMMISSION RECOMMENDATION
COUNCIL ACTION
Form A-113 (Rev 5-75)
Exhibit N0. 2
Comparative Cost for Pickup of Asphaltic Concrete
Distance Travel Truck
VENDOR Rlant Locat4on Round Trip Time Labor Cost Total
Industrial Asphalt 3 miles north 63.2 miles 2z hr. $17.60 $15.00 $32.60
of Lakeside
Sim J. Harris Co. I-63 at I-15 34 miles 1 hr. 7.04 fi.00 13.04
off ramp
Difference $19.56
per trip
Labor is based on Senior Maintenance Man at $7.04 per hour and truck cost at $6.00 per hour. Normal pick up
is 6.5 tons.
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4-1976-71 CITY OF CHULA VTSTA Reqn. By
BID NO. ~--- Purchasing Department
Au ust 2D 1976 PBS No.
pate Opened 9
Asphaltic concrete as may be required
for the period September 1, 1976
through February 28, 1977.
7 100 tons 95-100% maximum aggregate
2 1200 tons 3/8" maximum aggregate
3 200 tons 1/2" maximum aggregate
i Are above prices fi nn7
Maximum percent of esc
Location of plant
PR-117
VENDOR:^Indus tri al Asphalt VENDOR: Sim J. Harris Co VENDOR: Griffith Company VENDOR: tion Company Cons tru
ADDRESS:P.O. Boz 788 ADDRESS:San Diego30CA 92103 ADDRESS:Sa07Die9uee CNO921Z3 ADDRESS Sa~ DBego,OCA892120
Lakeside, CA 92040 PHONE N0: PHONE N0: PHONE N0:
PHONE N0:
BIDDER'S 6UARANTY: ~ BIDDER'S GUARANTY: BIDDER'S GUARANTY: BIDDER'S GUARANTY:
TOTAL PRICE
70.60 1,060.00 11.25 1,125.00 ll.fi5 1,165.00 17.75 _ 1,175.00
9.60 11.520.00 9.25 11,100.00 10.70 12,840.00 10.75 12,900.00
9.60 1.920.00 9.25 1,850.00 10.25 2,050.00 10.25 2,050.00
NO YES YES
YES 6% 844.50
3 miles north f Lakeside I-163 at I-15 ff ramp Sa040Me9roay~Cy Road enODi ego,oCAGO a Road
on highway 67 San Diego, CA
L g[p 14.500.00 _
870.00
7p 15.370.00
BID 14.919.50 TOTAL B1D 76.055.00
895.17 TAX 963.70
ITAL 15.814.67_ TERMSOTAL 17.018.30
F.O.B.
.,,, DELIVERY
L BID 16 725.00
967.50
TOTAL 17.092.50_