HomeMy WebLinkAboutReso 1988-13454 RESOLUTION NO. 13454
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING DESTRUCTION OF CERTAIN
PERSONNEL DEPARTMENT RECORDS
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, it has been determined that certain City
records under the charge of the following City department are no
longer required for public or private purposes:
Personnel
and
WHEREAS, it has been determined that destruction of the
above mentioned materials is necessary to conserve storage space,
and reduce staff time, expense and confusion in handling and
informing the public, and
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the head of a City department to
destroy any City records and documents which are over two years
old under his or her charge, without making a copy thereof, after
the same are no longer required upon the approval of the City
Council by resolution and the written consent of the City
Attorney, and
WHEREAS, it is therefore desirable to destroy said
records as listed in Exhibit "A" attached hereto and made a part
hereof, without making a copy thereof, which are two years old,
and
WHEREAS, said records have been approved for destruction
by the City Attorney.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula Vista does resolve as follows:
SECTION 1. That approval and authorization is hereby
given to destroy those records described in Exhibit "A" attached
hereto and made a part hereof.
SECTION 2. That the City Clerk shall certify to the
adoption of this resolution, and thenceforth and thereafter the
same shall be in full force and effect.
Presented by Approved as to form by
Martin Nelson, Director Of b,~t~omas d.~v~rron, City Attorney
Personnel
3165a
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
JLA VISTA, CALIFORNIA, this 9th... day Of February _
19 88 , by the following vote,/o--wit:
AYES: Councilmembers COx, McCandliss, Nader, Moore
NAYES: Councilmembers None
ABSTAIN: Councilmembers None
ABSENT: Counci lmembers Malcolm
'~"~th~'~'yo'~hula Vista
ATTEST ~ ---- City C/irk [: ' ' y
5 .e'E OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California,
DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 13454 ,and thai the some has not been amended or repealed
DATED
City Clerk
CIW OF
CHULA VISTA
CC-660
EXHIBIT "A"
1. Various job work folders including ethnic sheets, and
applications for non-eligibles and eligibles for 1983 and
1984.
2. Bi-lingual pay survey 1/16/84.
3. Mailing lists for job announcements 8/3/84.
4. Parks & Recreation Agreement to Provide Services Copies from
1977-1987. (Copies also in Finance and Parks & Recreation).
5. City Library Assessment Center 6/26/81.
6. City Attorney Applications 8/83.
7. Firefighter Agility Scoring Sheets, Ethnic Folder, Written
Tests & Key, Oral Board Results and Agility Instructions from
Exam #999, 1984.
3165a
BOX #5
WORK FOLDERS: EXPIRATION: EXAM #: OPEN/PROM:
PEACE OFFICER ELIGIBLES 09/12/84 953 0
" NON-ELIGIBLES " " "
" WORK FOLDER " " "
" ETHNIC FOLDER " " "
ACCOUNT CLERK I ELIGIBLES 06/28/84 949 0
" NON-ELIGIBLES " " "
" WORK FOLDER " " "
" ETHNIC FOLDER " " "
SENIOR ADMIN. ANALYST WORK FOLDER 06/--/84 962 O
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
ADMINISTRATIVE ANALYST II WORK FOLDER 06/--/84 963 O
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
" ETHNIC FOLDER " " "
ACCOUNT CLERK II WORK FOLDER 07/08/84 950 P
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
ADMINISTRATIVE ANALYST I WORK FOLDER 08/18/84 954 0
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
ADMINISTRATIVE CLERK WORK FOLDER 06/30/84 948 P
" ETHNIC FOLDER " " "
" ELIGIBLES " " "
" NON-ELIGIBLES " " "
AQUATIC COORDINATOR WORK FOLDER 03/31/84 940 O
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
ASSISTANT CITY ATTORNEY WORK FOLDER 11/03/84 UC/141 O
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
BATTALION CHIEF WORK FOLDER 05/11/84 944 P
" ETHNIC FOLDER " " "
" ELIGIBLES " " "
" NON-ELIGIBLES " " "
BILINGUAL LIBRARY ASSISTANT WORK FOLDER 09/27/84 960 O
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
CIRCULATION SUPERVISOR WORK FOLDER 08/25/84 958 P
" ELIGIBLES " " "
CITY ATTORNEY WORK FOLDER --/--/83 UC/137 0
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
COMMUNICATIONS OPERATOR WORK FOLDER 04/--/84 943 O
" ETHNIC FOLDER " " "
" ELIGIBLES " " "
" NON-ELIGIBLES " " "
DEPUTY CITY ATTY. WORK, ETHNIC 01/02/84 UC/130 O
ELIGIBLES &
NON-ELIGIBLES /~ ~':~ ~
BOX #3
PARKS & RECREATION DEPARTMENT AGREEMENT TO PROVIDE SERVICES
FOLDERS FROM 1977, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87
(COPIES ALSO ON FILE IN THE FINANCE DEPARTMENT AND PARKS & RECREATION)
CITY LIBRARIAN ASSESSMENT CENTER JUNE 26, 1981
CITY ATTORNEY APPLICATIONS AUG. -- 1983
BOX #4
1984 FIREFIGHTER AGILITY SCORING SHEETS
ETHNIC FOLDER
WRITTEN TEST & KEY
ORAL BOARD RESULTS
AGILITY INSTRUCTIONS
(EXAM #999)
BOX NUMBER 2
WORK FOLDERS: EXPIRATION: EXAM #: OPEN/PRO~:
PRINCIPAL ADMIN. ANALYST NON-ELIGIBLES 11/25/84 961 0
PRINCIPAL ADMIN. ANALYST ETHNIC FOLDER 11/25/84 961 O
RECREATION SUPERVISOR WORK FOLDER 06/27/84 947 0
RECREATION SUPERVISOR ELIGIBLES 06/27/84 947 O
RECREATION SUPERVISOR ETHNIC FOLDER 06/27/84 947 0
RECREATION SUPERVISOR NON-ELIGIBLES 06/27/84 947 0
PRINCIPAL ADMIN. ANALYST WORK FOLDER 11/25/84 961 O
RECREATION LEADER WORK FOLDER 03/--/84 UC/132 0
" ELIGIBLES " " "
" NON-ELIGIBLES " " "
" ETHNIC " " "
TRANSIT SPECIALIST WORK FOLDER 08/25/84 956 P
" ELIGIBLES " " P
PUBLIC INFO. COORDINATOR WORK FOLDER 05/20/83 972 P
ENGINEERING AIDE ELIGIBLES 10/20/84 955 0
" NON-ELIGIBLES " " "
" WORK FOLDER " " "
" ETHNIC FOLDER " " "
SENIOR RECREATION LEADER WORK FOLDER 06/30/84 946 0
" ETHNIC FOLDER " " "
" NON-ELIGIBLES " " "
" ELIGIBLES " " "
WORD PROCESSING OPERATOR WORK FOLDER 02/--/84 936 O
EQUIPMENT MECHANIC II WORK FOLDER 07/27/84 952 O
REVENUE & RECOVERY OFFICER WORK FOLDER 04/28/84 942 0
" ELIGIBLES " " "
GRAPHIC ARTIST NON-ELIGIBLES 08/04/84 UC/140 0
" ETHNIC FOLDER " " "
" WORK FOLDER " " "
HUMAN SERVICES COORDINATOR ELIGIBLES 06/29/84 UC/135 O
" NON-ELIGIBLES " " "
LIBRARIAN ELIGIBLES 06/14/84 945 O
SECRETARY II WITH SH ELIGIBLES 05/--/84 965 O
BOX NUMBER 1
BI-LINGUAL PAY SURVEY 1/16/84
MAILING LISTS FOR JOB ANNOUNCEMENTS
(OUTDATED LISTS) 8/03/84
WORK FOLDERS: EXPIRATION: EXAM #: OPEN/PROM:
MAINTENANCE GARDENER III WORK FOLDER 03/22/84 939 p
MAINTENANCE GARDENER III ELIGIBLES 03/22/84 939 p
MAINTENANCE GARDENER III ETHNIC FOLDER 03/22/84 939 P
MAINTENANCE GARDENER II WORK FOLDER 03/22/84 938 P
MAINTENANCE GARDENER II ELIGIBLES 03/22/84 938 P
MAINTENANCE GARDENER II ETHNIC FOLDER 03/22/84 938 P
LIFEGUARD WORK FOLDER 05/23/84 UC/136 SERIES
LIFEGUARD NON-ELIGIBLES 05/23/84 UC/136 SERIES
LIFEGUARD WORK FOLDER 03/15/84 UC/133 O
LIFEGUARD ETHNIC FOLDER 03/15/84 UC/133 O
LIFEGUARD NON-ELIGIBLES 03/15/84 UC/133 O
LIFEGUARD ELIGIBLES 03/15/84 UC/133 O
LIFEGUARD ELIGIBLES 05/23/84 UC/136 SERIES
LIFEGUARD ETHNIC FOLDER 05/23/84 UC/136 SERIES
HUMAN SVCS. COORDINATOR ETHNIC FOLDER 06/29/84 UC/135 O
LIBRARY DATE ENTRY OPER. WORK FOLDER 01/--/84 935 O
LIBRARY DATE ENTRY OPERo ELIGIBLES 01/--/84 935 O
LIBRARY DATE ENTRY OPER. ETHNIC FOLDER 01/--/84 935 0
LIBRARY DATA ENTRY OPER. NON-ELIGIBLES 01/--/84 935 O
MAINTENANCE GARDENER I ELIGIBLES 02/--/84 937 O
MAINTENANCE GARDENER I NON-ELIGIBLES 02/--/84 937 0
MAINTENANCE GARDENER I ETHNIC FOLDER 02/--/84 937 O
MAINTENANCE GARDENER I WORKFOLDER 02/--/84 947 O
PRINCIPAL ADMINISTRATIVE
ANALYST NON-ELIGIBLES 02/--/84 -
PRINCIPAL ADMINISTRATIVE
ANALYST ETHNIC FOLDER 02/--/84 -
PUBLIC INFO SPECIALIST WORK FOLDER 05/18/84 UC/134 O
PUBLIC INFO SPECIALIST ELIGIBLES 05/18/84 UC/134 O
PUBLIC INFO SPECIALIST NON-ELIGIBLES 05/18/84 UC/134 O
PRINCIPAL ADMIN. ANALYST ELIGIBLES 11/25/84 961 0
PROGRAMMER ANALYST WORK FOLDER 08/25/84 957 P
PROGRAMMER ANALYST ELIGIBLES 08/25/84 957 P
PERSONNEL/BENEFITS CLMS
CLERK WORK FOLDER 11/29/84 959 O
PERSONNEL/BENEFITS ELMS
CLERK ELIGIBLES 11/29/84 959 0
PERSONNEL/BENEFITS CLMS
CLERK NON-ELIGIBLES 11/29/84 959 0
PERSONNEL/BENEFITS ELMS
CLERK ETHNIC FOLDER 11/29/84 959 0
LIFEGUARD WORK FOLDER 01/22/83 -
RECREATION AIDE WORK FOLDER 04/01/84 UC/131 0
RECREATION AIDE ETHNIC FOLDER 04/01/84 UC/131 O
,--~RECREATION AIDE ELIGIBLES 04/01/84 UC/131 0
IECREATION AIDE NON-ELIGiBLES 04/01/84 UC/131 0
BI-LINGUAL LIBRARY ASST. NON-ELIGIBLES 04/--/84 960 0
CITY OF
CHUIA VISTA
OFFICE OF THE CITY A'Ft'ORNEY
DATE: February 2, 1988
TO: The Honorable Mayor and City Council
John D. Goss, City Manager
Martin Nelson, Director of Personnel
FROM: Thomas J. Harron, City Attorney~
SUBJECT: Destruction of Personnel Department Records
This office has reviewed the request for destruction of records
described in Exhibit "A". There is no requirements under the law
that we retain these records and Government Code Section 34090
describes the procedure by which we may destroy these no longer
needed records. It requires written consent by the City Attorney
and approval by the City Council. By this writing, the City
Attorney consents to the destruction of these records.
TJH:lgk
3169a
276 FOURTH AVENUE/CHULA VISTA, CALIFORNIA 92010/(619) 691-5037